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Finance Administrative Assistant Resume Samples
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Candidate Info
years in workforce
years at this job
Bachelor of Arts
Master of Arts
Finance Administrative Assistant
Managed and balanced accounts for 2.5 million and met financial objectives by staying within budget.
- Performed complex analytical and administrative support, oversee and conduct research, policy analysis, and budget/financial activities.
- Effectively tracked invoices for payment and resolved problems with discrepancies.
- Performed bank reconciliations, cash flow statements and produced weekly budget reports
- Responsible for all credit card transactions to guard expenses.
- Supervised and evaluated clerical staff.
Candidate Info
years in workforce
years at this job
High School Diploma
Interior Design
Corporate Finance Administrative Assistant
Provided assistance to two Vice Presidents in the corporate finance department in one of the top investment banking firms.
- Designed and generated pitch-books for potential clients wanting to do an IPO
- Liaison between executives and clients
- Prepared correspondences, as well as accurate and timely expense reports
- Scheduled domestic and foreign travel arrangements
- Created spreadsheets and graphs for inclusion on pitch-books using firm-specific software
Candidate Info
years in workforce
years at this job
Associate of Arts
Accounting
Finance Administrative Assistant
Performed a variety of administrative duties in support of billing, account organization and client services.
- Worked in tandem with the bank to create and/or revise Letters of Credit; executed credit applications for vendors.
- Populated the finance calendar each month to reflect financial deadlines and assisted with year-end audits.
- Coordinated all archive Data Storage needs with vendors and updated the master equipment lease database.
Candidate Info
years in workforce
years at this job
Business Administration
Finance Administrative Assistant
Ensured accuracy when preparing payroll, PTO maintenance, and providing feedback regarding benefits
- Facilitated approved purchases for entire agency and delivery distribution also reviewed accounts payable invoices for accuracy and authorization
- Prepared monthly statements for accounts receivable and resolved discrepancies to ensure an accurate reconciliation
- Provided administrative assistance to Director of Finance with calendar management and file maintenance
- Updated and tracked all contracts including new and future as well as agency memberships
Candidate Info
years in workforce
years at this job
Business Administration
Accounting
Finance Administrative Assistant
Offers expert communication technology and support services, domestically and internationally
- Excellent multitasking ability; consistently and accurately scheduled appointments, arranged domestic and international conference calls, coordinated travel accommodations, planned meetings and prepared for presentations for a 9+ person finance department
- Created system to automate record keeping resulting in a significant productivity increase in office procedures and data collection while upgrading entire office filing system.
- Assisted the CFO in main tasks; composed memos and gathered research for financial presentations
- Managed Cost point to process accounts payable and cash receipts for payment, monitored invoices and assisted billing department
- Analyzed created and maintained the inter-office SOP on electronic timesheet procedures, security and confidentiality which was distributed to all domestic and international employees
- Ensured all corporate and international employee timesheets were submitted to payroll in a timely manner, resulting in proper payroll processing and fewer payroll discrepancies
Candidate Info
years in workforce
years at this job
Sales / Finance Administrative Assistant / Receptionist
Facilitated the work of the Senior Vice President and eleven additional sales and finance brokers by performing administrative and secretarial duties
- Provided customer service by telephone and walk-ins
- Produced, typed and drafted all correspondences with Professional Quality
- Updated and prepared status reports for weekly meetings
- Maintained standard operating office procedures
- Answered a 12 line switchboard
- Sorted out and delivered mail to all departments
- Responsible for purchasing and ordering equipment and supplies
Candidate Info
years in workforce
months at this job
Mathematics
Finance Administrative Assistant
An administrative role for the European Finance Team, in which I was responsible for the tracking and management of the payment approval process between Blizzard EU and HQ. I was also responsible for the control of company repayments via Employee Expense Reimbursements and departmental Purchase Orders. During monthly closing, I also assisted with our data and revenue checks to ensure each month is closed with a clear file.
- Assisted with creating records for presentation for internal and external audit inspection.
- Improved internal invoice and Purchase Order tracking system to assist in meeting all payment deadlines.
- Created clearer expenses reporting system for accounting purposes, and assisted with staff training of its use.
Candidate Info
years in workforce
year at this job
Planning & Convention Management
Secretarial/office Management
College Prep
Finance Administrative Assistant
- Maintained adequate office supplies, building and parking access for 50+ contract employees.
- Assisted Controller with all administrative support during the restatement process & 10-Q & 10-K filing process.
- Processed new-hire & contractor paperwork; made domestic & international airline, hotel and car reservations as needed for finance department employees. Secured visas and other pertinent documents for all international trips.
- Managed calendars for Asst. Controller & 3 Managers; maintained log for 5 conference rooms & 1 training room.
- Coordinated all finance department employee activities.
Candidate Info
years in workforce
months at this job
Accounting
Finance Administrative Assistant
Approved and monitored financial accounts, budgets, payments, reimbursements and employee timesheets.
- Prepared payables, receivables and managed cash
- Involved in Internal and external audit
- Trained and supported field staff on financial regulation and compliance for efficient accountability.
- Responsible for all matters related to the operations and administration of project activities including customer relations and care.
Candidate Info
years in workforce
years at this job
Culture And Media
Media Arts
Finance Administrative Assistant
Prepared reports, financial statements and other documents using Microsoft Word, Excel and government database.
- Read and analyzed incoming memos and reports to determine their significance and plan distribution.
- Filed and retrieved corporate documents, records and reports.
- Served as liaison between finance department and other offices within the company.
- Worked as substitute receptionist, performing duties such as doing participant outreach, preparing various memos and cards to be sent via Internet and mail, and distributing metro cards to clients.
Candidate Info
years in workforce
years at this job
Business And Secretarial
Sociology And Business
Accounts Payable, Finance Administrative Assistant, HR Assistant (manpower)
Processed, coded and prepared all invoices including purchases, leases, contracts, and per diem payments to county employees.
- Prepared and distributed summary of payables activity for Board of Commissioner's monthly review and approval for payment to vendors.
- Provided and completed assigned duties as support staff to Finance Controller as requested.
- Administrative Assistant - HR Completed all employees related paperwork and processing related to insurance, job classification changes and documentation, hiring and terminations, and any other as assigned.
Candidate Info
years in workforce
years at this job
Business Administration
Student Finance Administrative Assistant
Served as front desk receptionist in the absence of full time secretary
- Assisted students with their federal student loans and financial aid documents
- Audited student accounts for financial aid completion
- Aided Finance Consultants with administrative assistance such as filing, faxing, scanning student financial files into Oracle database, and created spreadsheets.
- Maintained paper and electronic filing systems for records, correspondence, and other material.
- Trained and supervised new finance assistants.
Candidate Info
years in workforce
years at this job
Journalism And Public Relations
Journalism
Finance Administrative Assistant
- Maintained department manager's calendar and appointment schedule.
- Created and maintained procedure logs and documents for policy creation.
- Coordinated departmental meetings and conference calls weekly to ensure progress of department goals.
- Prepared meeting materials and prepared meeting location.
Candidate Info
years in workforce
years at this job
Finance Administrative Assistant
Utilized professional communication to and from diversified groups, including C-level executives in meetings, conference calls, voice mail and electronic mail
- Coordinated and arranged meetings, prepared agendas, reserved and prepared facilities, and dictated meetings
- Composed and distributed inter-department memorandums (email, documentary and voice) ensuring timely delivery and receipt of important information while maintaining confidentiality
- Processed corporate payables, maintained documentation, recorded transactions, matched backup to paid checks, handled vendor inquiries, established vendor relationships
Candidate Info
years in workforce
years at this job
Theatre Performance
Finance Administrative Assistant
Responsible for updating and maintaining company calendar
- Renewed and updated company's extensive subscription list
- Collected, tracked and filed press releases and business wires for Finance
- Collected and recorded company attendance in all three offices
- Assisted in reconciling company Amex bill monthly
- Handled switchboard phones on a daily basis
- Communicated and facilitated banquet plans for major client meetings
- Arranged all deliveries and pick-ups, car services, reservations, etc.
- Organized and maintained the company client list
Candidate Info
years in workforce
months at this job
Certificate
Business
Medical Assistant Program
Finance Administrative Assistant
Scheduled and confirmed travel reservations and accommodations for Chief Financial Officer
- Prepared and organized materials for monthly business and financial meetings
- Answered incoming and outgoing calls and provided Customer service to scheduled and walk in clients
- Processed and investigated issues pertaining to accounts payable and receivable
- Maintained and reconciled petty cash operations
- Updated and maintained monthly mailing list of board members and financial investors
- Maintained and replenished office supplies as needed
- Distributed office mail
- Copied and faxed correspondence for the finance department
- Created business files and maintained filing system for finance department
Candidate Info
years in workforce
month at this job
English / Theater
Finance Administrative Assistant
- Supported finance director in monthly reconciliation of budget-and-expense report
- Oversaw national database of organizational contacts
- Created executive PowerPoint presentations
- Coordinated annual national teleconference and internal meetings
Candidate Info
years in workforce
months at this job
Communications / Advertising
Elementary Education
Art Education Endorsement
Finance Administrative Assistant
Maintained and updated students' financial records
- Provided general reception, secretarial and administrative duties for senior staff
- Prepared correspondence for various programs for the Finance Department
- Reconciled and processed for payments for tuition and various school fees
Candidate Info
years in workforce
years at this job
Business Administration
Finance Administrative Assistant / Supervisor
- Prepared and managed documents including formatting and editing letters, reports and all other correspondence from information provided with minimal guidance.
- Acquired and utilized knowledge of the internal financial coding structure and billing process and entered data into General Ledger using Banner System.
- Coordinated meetings and made arrangements for conferences, meetings and events.
- Understood and utilized college standard technical equipment.
- Acted as a liaison between senior management and students/colleagues to facilitate work and accomplish objectives in a collaborative effect.
- Performed General Accounting, Accounts Payable and Accounts Receivable.
- Supervised Work-Study Students.
Candidate Info
years in workforce
years at this job
High School Diploma
Business
Finance Administrative Assistant
Prepare and maintain expense reports
- Spreadsheets applications for Finance and taxes
- Assist internal tax accountants and external tax consultants
- Verified information for State, Federal and International Taxes
- Maintains active, retired and terminated vested files
- Performed pension retirement calculations and completed forms to dispense benefits
- Trained and supervise daily workload for ten (10) data entry personnel
Candidate Info
years in workforce
years at this job
Finance Administrative Assistant
- Built and maintained company relations with financial institutions by serving as a liaison
- Conducted cost benefit analysis between the lending institutions and potential customers
- Provided financial support and analysis to Finance and Sales department for strategic business decisions and cost savings initiatives
- Renewed all contracts for the financial institutions to ensure proper loan documentation met compliance regulations
Candidate Info
years in workforce
years at this job
Business / Administrative Assistant
Project Management Essentials
Finance Administrative Assistant
- Participated in department implementation of Sarbanes Oxley Section 404
- Handled check requests and wire transfers for large legal settlements
- Streamlined Code of Conduct training program
- Developed a process to accurately track headcount
- Assisted in office move logistics
Candidate Info
years in workforce
years at this job
Business
Finance Administrative Assistant
Provided administrative support to the VP of Finance and surrounding departments including Treasury, Risk Management, Internal Audit and Legal.
- Updated and maintained departmental organization charts and calendars.
- Backup support for Front Reception.
- Organized department travel, Conference room scheduling and department quarterly morale events.
- Month end and quarterly financial reporting binder preparation.
- Processed Business Licenses, Annual Report filing, and Annual Census Bureau Surveys.
- Weekly bank deposit balancing and preparation.
- Responsible for petty cash balancing and reimbursements.
Candidate Info
years in workforce
months at this job
Sociology
Finance Administrative Assistant
- Reported directly to the Senior Vice Presidents of Finance
- Processed business licenses for retail outlet and specialty stores nationwide
- Prepared correspondence for annual auditing procedures
- Performed monthly bank reconciliations
- Ordered supplies for retail and wholesale finance departments
- Completed leasing information via Prolease system
Candidate Info
years in workforce
year at this job
Accounting
Master of Arts
Accounting & Business Administration
Finance Administrative Assistant /payroll Clerk
- Secretary to Vice President of Finance and in-house Legal Counsel.
- Temporary payroll clerk during medical leave of payroll Supervisor using ADP 4.0
- Coordinated with various staff for operational support activities of the corporate department.
- Served as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems.
- Provided administrative/secretarial support for various departments/divisions such as answering telephones, assisting visitors and resolving a range of administrative problems and inquiries.
- Scheduled and coordinated meetings, interviews, appointments, events and other similar activities for supervisors.
Candidate Info
years in workforce
years at this job
Finance Administrative Assistant
Provide direct administrative support such as correspondence, filing, scanning, faxing, schedule appointments, and necessary travel arrangements.
- Prepare and audit expense reports in accordance with Joint Federal Travel Regulations (JFTR) and Federal Travel Regulations (FTR).
- Assist with audits and statistical data.
- Ensure daily activities were in alignment with department objectives and measurements.
- Assist department in plan, redesign, and standardized documentation according to Sarbanes-Oxley and ISO9000.
- Income Variance report to CFO and Director of Financial Services.
- Special projects as needed.
Candidate Info
years in workforce
years at this job
Johnae Marie Bell
Finance Administrative Assistant
- Composed and initiated routine correspondence and memoranda's.
- Screened telephone calls and visitors, and resolves both routine and complex inquiries.
- Coordinated personnel actions such as recruitment, termination and employee relations.
- Maintained files and electronic databases.
- Collected data for payroll, weekly and monthly sales reports. Coordinated time and attendance along with distribution of paychecks.
- Coordinated travel schedules, expense reports, and financial tracking.
- Processed account receivables and payables along with purchase request and purchase orders by creating databases used for tracking purposes while using SCADA software system.
Candidate Info
years in workforce
years at this job
Accounting
Industrial Engineering Technology
Finance Administrative Assistant
- Performed credit and collections functions for the leasing department of CNC machines.
- Responsible for acquiring all necessary information in regards to extending credit to the customer.
- Prepared credit reports, auditing documents completed by the Office Administrator, and various other credit duties.
- Kept track of applications by date of receipt to date of funding.
- Calculated payment structures and their yield for varying customer financing scenarios.
- Prepare daily invoices and statements for mailing.
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