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School Secretary Resume Samples
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10+ years of experience
Oversaw daily attendance functions for busy 450 student public high school. Worked at two high schools in school district.
- Provided exceptional customer service to all administration, teachers, support staff, parents and students.
- Organized systems and reports for smooth daily operations of attendance office.
- Successfully communicated with staff about decisions, changes and other relevant information on a timely basis.
- Maintained positive and cooperative working relationships with staff and students.
- Accountable for payroll records for staff. Coordinated book rental and student fees.
0-5 years of experience
Provided secretarial support to Principals and Administrative Assistants for 2 schools
- Typed correspondence, calendars and handbooks as requested by school Principals
- Managed Revolving Accounts for Preschool/Extended Day Kindergarten Programs
- Organized, maintained and updated student database, records and files according to established procedures
- Assisted other departments in secretarial/administrative tasks upon request
6-10 years of experience
Front office management, payroll, personnel, budget, work schedules, classroom schedules.
- Scheduled all parent conferences, playground and classroom aides schedules, formulated early release, rainy day and/or hot day schedules, planned all field trips including arranging for reservations and transportation and payment to venue.
- Maintained budget including classified staff salary, supply and state and federal grant monies.
- Processed payroll and distributed paychecks.
- Recruited, interviewed and hired classified staff and processed all paperwork for classified and certificated staff’s hiring, resignations, salary and tuition reimbursement, leaves of absence, contracts and funding changes. Maintained personnel records.
- Inventoried and ordered supplies, processed purchase orders and requisitions.
10+ years of experience
Assist teacher in daily curriculum and enforce regulation concerning students conduct.
- Develop course materials, such as exam questions or homework problems.
- Tutor students independently or in small groups
- Participated in professional development opportunities and applied the concepts to classroom and school activities (oversee fundraisers).
- Performed administrative duties including accounts payable and receivable.
- Maintained clerical records and arranged reports
10+ years of experience
- Systematically increased office organization by developing more efficient filing/documenting system.
- Improved communication efficiency as primary liaison between employees, parents and vendors.
- Directly supported Administrative Team in managing operation workflow.
- Prepared and distributed Payroll for staff of 100.
- Collaborated with Human Resource department to ensure efficient office environment.
- Managed daily office operations and maintenance of equipment, maintaining accurate records for all business supplies.
- Provided superior customer service to visitors.
6-10 years of experience
Ten years experience working in elementary and middle school administrative offices, supporting Principal and Assistant Principals.
- Handled all office duties, including phones, emails and preparation of materials for all meetings, conferences.
- Organized staff meetings and special events.
- Coordinated national and state required school-wide testing. Compiled and distributed materials for test administration.
- Responsible for collection and reporting of all testing data.
- Completed trainings in Microsoft Word, Excel, Access.
0-5 years of experience
Work in a fast-paced atmosphere while maintaining excellent parent/student relations
- Diplomatically problem solved, motivated student and staff with creativity, organization and positive attitude.
- Coordinated schedules and worked directly with Guidance Counselors to register students and maintain student files.
- Ability to follow instructions well and make decisions with no supervision
- Delegated responsibilities to employees to meet expectations. Effectively arrange and coordinate meetings
0-5 years of experience
Handled invoices with sensitive and confidential information with appropriate diligence
- Coordinated, supervised and supported daily activities for the team
- Managed schedules and resources using Microsoft Outlook, setting up meetings, making travel arrangements
- Experience in supporting multiple departments and executives in a fast- paced environment
- Experience with customer service skills in a large professional environment
- Handled multiple phone lines, mail, sending messages, etc.
- Made copies and transferred files to specific filing cabinets, drop boxes, etc.
6-10 years of experience
Remarkable admissions counseling and outreach experience.
- Managed the prospective students with admission enrollment
- Maintained the organized, updated confidential admission enrollment information for new and current students
- Maintained accuracy of student document in files
- Reviewed the programs and toured the institute with prospective student
- Responsible for setting guideline and deadline in the process of admission
0-5 years of experience
Handled correspondence, filing and travel arrangements for Pastor Bill McSpadden
- Created and maintained billing system for Liberty Baptist Christian School
- Tutored 4th-9th grade Mathematics at Liberty Baptist Christian School
- Substituted at Liberty Baptist Christian School
- Assisted in the organization of the church music and nursery programs
0-5 years of experience
Performed typing, answered incoming calls
- Organized department files and records; opened and sorted mail and assisted with special projects.
- Power Point documents for presentations
- Assist with back-up for other office staff
- Performed data entry, processed insurance certificates and calendared manager’s planned priorities.
6-10 years of experience
Managed office and served as liaison between parents, faculty and principal
- Prepared agendas and made arrangements for committee, board, and other meetings; recorded minutes
- Greeted visitors, parents, guardians and other personnel; authorized their access to students and staff
- Prepared invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software
- Registered new students for upcoming school year
- Created bulletin brochures, flyers and bulletin board designs
- Reconciled monthly financial accounts and submitted to school board finance department
0-5 years of experience
Assisted in managing daily operation of a busy main office for over 450 students and staff.
- Maintained school-wide supply system from initializing requests to distribution via purchase orders.
- Provided basic maintenance and training for office equipment to include copy machines, fax machines, printers and laminators.
- Tracked daily student and staff attendance and monitored tardies, dismissal and absence changes.
- Monitored building security via door security, visitor sign-in/out, badges and escorting visitors.
- Coordinated with superintendent’s office regarding student bus routes and transportation issues.
- Assisted in organization of MCAS preparation from ordering to distribution, tracking, collection and return of materials.
- Provided clinic, playground, traffic and lunch coverage when needed.
- Maintained various databases to include student and staff emergency information, class lists, tardy and lunch reports, office housekeeping.
0-5 years of experience
Provided parents accurate information regarding the school, such as the daily schedules, tuition, and fees
- Provided tours of the campus to parents and their families
- Maintained day to day operations of the campus including locating outside contractors and vendors as needed.
- Data entry, student file reviews, and assisted in various other duties as assigned.
- Request records of incoming students
- Receive tuition, registration, and other fees; and keep accurate records of such.
- Keep the school’s financial books in order
0-5 years of experience
- Prepared monthly enrollment, attendance and food reports
- Managed incoming calls, greeted and directed visitors
- Created event advertisements
- Assisted with planning parent and child activities
- Typed outgoing correspondence
0-5 years of experience
Provided general secretarial support for school office functions as related to parents, students, staff and administration
- Effectively entered school attendance on a web based program
- Answered and directed incoming phone calls on a multi-line phone system
- Maintained excellent public relations and rapport with parents and students
- Oversaw church attendance records for all school employees
- Assisted the athletic director in the total operations of the athletic program
- Maintained and distributed needed athletic information; game contracts, team rosters, schedules, and maps to away games.
- Assisted with the planning and operation of senior appreciation night and athletic banquets
10+ years of experience
- Worked as the principal’s secretary, which involved working with parents, students, teachers, administrators as well as vendors and visitors.
- Supervised purchasing process and ordered supplies for the school. Maintained detailed records of all financial transactions and submitted records annually to an external auditor.
- Multi-tasked in order to meet the needs of those mentioned above. Prioritized my work in an ever-changing busy environment.
0-5 years of experience
- Answered phone, dealt with all incoming messages and faxes, and greeted and directed all guests that entered the building.
- Collected all monies, including tuition payments, fees, lunch, and organizational dues.
- Kept track of money for school general fund and all organizations, including filing paperwork.
- Responsible for transporting money to a local bank and making sizable deposits each week ($12-$18,000).
- Set up a new record-keeping system that better met state and federal guidelines.
- Maintained all current student records.
- Worked closely with colleges on exchanging of information, including high school transcripts, test scores, etc.
6-10 years of experience
Give out applications for new student enrollment, informational flyers, assist child study team, the school nurse and the assistant principal with student information. File student paperwork, and disciplinary reports/interim reports.
- In change of 500 + student files, prepare all students file folders by keeping them in a secure room.
- Answer phones, greet guest, sign guest in/out, communicate with school security staff.
- Registration collect and verify all student information and paper work to complete the registration process.
- Perform numerous duties: New Student Enrollment/Registration, State Reporting data entry, Transfer students out of school, Computer maintenance
- Assist the assistant principal, the school nurse, child study team and the business office with student information and filing. Work side by side with the technology department regarding student information and reports.
0-5 years of experience
Maintained student records (transfers, discipline, attendance, student information, etc.)
- Prepared payroll for processing
- Order and kept inventory of supplies
- Recorded and prepared board minutes
- Coordinated partnership meetings
- Performed daily office operations
0-5 years of experience
Acts as a register; prepare enrollment documents, amnesty forms, verify incoming records including immunization requirements.
- Maintains student academic records, maintain cum folders and emergency contacts.
- Serves as a site secretary; provide information in person and via telephone, take and relay messages for staff and students.
- Monitors school visitors on a daily basis, generates reports and maintaining working computer files for school, maintain heavy computer skills.
- Interact with co-workers, administration, students, parents, and the community in positive, supportive, and cooperative ways.
- Represent the District and ESR in a professional manner by performing all job functions at a satisfactory or above ways.
- Generates reports and maintaining working computer files for school, i.e., E-Mail, use of scanners, and copiers.
6-10 years of experience
Greeting everyone who enters school and answering/directing all phone calls
- Securing a substitute for all faculty members
- Ordering and keeping inventory for all supplies and text books that are ordered
- Imputing student data and attendance through Genesis
- Mailing all transcripts for new students and graduates
- Transportation, filing and faxing B6t for all students to receive their bus passes
- Various duties and responsibilities as per direction of principal
0-5 years of experience
- Maintained the organization and flow of the front office.
- Assisted administrative staff, other support staff, and teachers as needed.
- Performed all typical receptionist duties such as greeting public, answering phones, delivering messages, and sorting mail.
- Maintained and updated school records for absent, truant, and early dismissal students.
- Assisted in the enrollment and withdraw process of students.
0-5 years of experience
Complete daily computerized student attendance report and update absences and tardiness for student records
- Greet parents, guests, and vendors
- Provide information regarding school schedule and activities to outside callers and in-person guests as requested
- Prepare registration packets for in-house students and potential incoming students
- Provide first aid as needed to students when the school nurse is away at other school locations
- Process cash/checks brought into the office and direct it to the appropriate departments
- Complete various clerical assignments as instructed by the Office Manager
10+ years of experience
Receive, receipt, and deposit all school funds, prepare disbursements, maintain all records on a current and accurate basis
- Submit all required (memos, files, up loads, bank reconciliation, etc.) documents promptly and accurately to the Division of Internal Audits
- Keep the principal informed of the financial status of the school with up-to-date and accurate reports, and notify the principal of indiscretions
- Perform other duties as deemed necessary by the principal
- Implemented the behavior plan for some of the students with behavior problems; handled Title I budget
- Interview team with the Principal and PDSCC
10+ years of experience
Responsible for the registration, transfers and withdrawal of students utilizing PowerSchool
- Create and maintain all reports utilizing PowerSchool application (NJASSA) and other state mandated reports
- Serve as translator for parents and community members
- Review and update student schedules utilizing SASI
- Create, manage, and approve all requisitions utilizing PeopleSoft
- Typing of correspondence, distribution of mail, etc.
0-5 years of experience
Obtain all 710 student records and keep on file and up to date
- Clerical duties: Correspondence Emails, office equipment
- File Maintenance: File, Label, Organize
- Computer/Powerpoint/excel duties
- Communication with parents and children
- Assisted Principal and Assistant Principal and Bookeeper
- Recorded daily transportation and transportation changes
0-5 years of experience
Provide daily encouragement and support to administration staff, teachers, and students. Greet visitors and answer telephones.
- Assists administrator and other staff in planning and preparing for staff meetings, in-services, conferences, and workshops.
- Performs clerical duties such as making copies, filing, sorting mail and scheduling school activities.
- Responsible for coordinating and scheduling transportation for students and staff.
- Assists in the process of registering new students; generating daily substitute list; assist in arranging and scheduling substitutes.
10+ years of experience
- Responsible for maintaining the student computer records of over 700 students
- Process necessary documentation according to school and State requirements for all new and withdrawn students
- Update daily attendance records and compile data for board, monthly, semester and year end state reports
- Maintain daily organization of school events, substitute teacher assignments, special education meetings, and the needs of student and staff of 85 employees
- Developed and continued maintenance of school’s web site
- Assist staff with troubleshooting various computer problems
0-5 years of experience
- Draft and type office memos, schedule and make appointments, receive and place telephone calls.
- Greet and assist parents and students.
- Interview student candidates at the time of admissions.
- Utilized newsletters and social media to keep parents, students and colleagues informed.
- Kept track of basic office supplies and ordered replacements as needed.
- Willingness to work with children and administer 1st aid on an emergency basis.
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School Secretary
Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
