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Senior Secretary Resume Samples
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Candidate Info
years in workforce
years at this job
Business
Senior Secretary
Provided administrative support to Engineering department and multiple managers. Duties included clerical, database, and project based work.
- Input training for Engineers within required time frame with no errors in Learning Exchange.
- Saved hours for Engineers working on MS projects so they could focus on their job.
- Prepared manual on how to enter and maintain vacation and travel times in a highly designed software.
- Uploaded manual to website to facilitate easy access for Engineers.
- Directed, organized and supervised the Engineering Secret Santa for past 3 three years.
Candidate Info
years in workforce
years at this job
Liberal Arts Education Incomplete No Degree Earned
Senior Secretary
Reported to and provided executive support to the Director of International & US Defense Business Development; supported 12 Marketing Managers. Responsibilities included travel authorization approvals, travel arrangements, expense reports, labor input and approvals, calendar coordination, trade show registrations, membership dues, customer calls, and Military Sales emails.
- Interfaced with Program Managers, Strategic Business Unit Directors, and Senior Staff on new business opportunities and monitoring budgets.
- Coordinated trade show attendance and logistics with NGC personnel. Planned meetings on and off site.
- Entered new marketing opportunities and funding requests into specially designed data base system.
- Generated correspondence for director and handled incoming and outgoing mail for department.
- Maintained office supplies for department.
Candidate Info
years in workforce
years at this job
Business Management
Senior Secretary
Maintained calendar for the Director of the Patient Access Department supported a department of 29 employees, including registered nurses. Arranged travel, domestic and within the city. Greeted patients when they entered Roswell, when necessary.
- Entered all of the patient's demographic information into an Access database in order for the New Patient Letters to be printed out. Put together packets of information for the patient to receive prior to their arrival to [company name].
- Maintained all Paid Time Off requests and Paid Time Off calendars for the entire staff.
- Reconciled payroll for two unions that the staff were a part of and the Director of the department.
- Helped enhance the departments work flow by working with the Patient Educator to improve the New Patient Packets.
- Provided customer service to not only the Patients but to the Doctors, Nurses and other staff of the hospital.
Candidate Info
years in workforce
years at this job
Political Science
Public Service Administration
Clerk & Senior Secretary
Performed customer service and general administrative duties including routinely interacting with a continuous stream of face-to-face clients.
- Listened to questions, researched related issues and provided citizens with precise answers that addressed individual concerns while remaining compliant with Court procedures.
- Interacted with Court Clerks, provided immediate answers to judicial questions and entered revised data into the computer systems to ensure the case history was 100% correct as amended.
- Prepared purchase requisitions and purchase orders requested by court staff for the Procurement Division. Ordered all supplies necessary for the Court and administrative offices.
- Delivered mail, performed filing, copying, data entry, and switchboard duties.
Candidate Info
years in workforce
years at this job
Political Science
Public Service Administration
Clerk & Senior Secretary
Performed customer service and general administrative duties including routinely interacting with a continuous stream of face-to-face clients.
- Listened to questions, researched related issues and provided citizens with precise answers that addressed individual concerns while remaining compliant with Court procedures.
- Interacted with Court Clerks, provided immediate answers to judicial questions and entered revised data into the computer systems to ensure the case history was 100% correct as amended.
- Prepared purchase requisitions and purchase orders requested by court staff for the Procurement Division. Ordered all supplies necessary for the Court and administrative offices.
- Delivered mail, performed filing, copying, data entry, and switchboard duties.
Candidate Info
years in workforce
years at this job
Senior Secretary
Provided advanced level secretarial and administrative support to Assistant Vice Presidents, Directors and Examiners. Maintained control of day-to-day activities of the area. Exercised initiative and judgment in screening, prioritizing and organizing assigned individuals work. Compiled reports and presentations as required. Scheduled appointments, screened mail, maintained calendars, scheduled and booked flights, car and hotel reservations for AVP's, Directors and Examiners
- Maintained monthly databases - i.e. Structured Settlements, ULAE, H-Files and Examiner Inventory
- Controlled access to assigned individuals; Processed and mailed out high dollar check requests as needed.
- Provided secretarial coverage for Senior Executives on Executive Floor and other secretaries as required.
Candidate Info
years in workforce
years at this job
Business Administration
TARRANT COUNTY COLLEGE AVIATION Dept-senior SECRETARY
Provided tours to area schools and public, tracked Dual Enrollment and Tech Prep students
- Processed transfer student paperwork and prepared certificate for graduating students
- Created database for new students and developed a new orientation/registration process
- Process faculty contracts, built new courses and attended workshops for procedure updates
- Facilitated scheduling of Aviation Advisory Board meetings, including ordering food and taking
Candidate Info
years in workforce
year at this job
Senior Secretary - Legal
Administered support for two demanding Senior Attorney's within the legal department.
- Administered litigation report for distribution to various departments within the Company.
- Established a Pro Bono Program for the Company.
- Drafted various vendor contracts for review by area attorney.
- Prepared and tracked client contracts for distribution.
- Provided a variety of administrative functions to managers; heavy phone, typing, filing, general correspondence, travel arrangements.
Candidate Info
years in workforce
months at this job
High School Diploma
Biology / Spanish / English
Senior Secretary
Worked at NYC Beth Israel Medical Center's Orthopedics department under Dr. Christopher Hubbard and Dr. Catherine Compito.
- Reported to two different Office Managers as an assistant providing the office manager organized patient files, great patient rapport while answering phones for a busy practice that saw over 60 patients per day.
- Using eClinical Works and IDX checked in/out patients while collecting co-payments (cash, credit, and check) and gathering medical history while translated for practice.
- Planned and verified medical appointments while performing clerical duties such as filing, answering phones, copying, faxing, typing memos, and handling correspondence.
- Maintained open lines of communication between patients, physician, staff, and laboratory personnel processing medical forms, precertification of patients for tests such as x-rays and MRI's.
Candidate Info
years in workforce
years at this job
Senior Secretary - Asset Management
Handled diverse secretarial responsibilities for five Product Managers
- Prepared presentations for senior management using word processing and desktop software.
- Assembled training manuals used to educate and update Chase employees regarding securities products.
- Tracked and reconciled Travel and Entertainment corporate cards for managers and processed reimbursement of all expenses.
Candidate Info
years in workforce
months at this job
Business
Senior Secretary
- Served as a customer service representative for the department. Answered phone calls, requests and emails for the department.
- Handled inventory orders and requisitions. Managed office supply inventory.
- Supported faculty via managing calendar, meetings and miscellaneous administrative duties.
- Managed various projects and assignments for the department: computer and printer inventory, Awesome Job Award, meeting minutes, data entry, monitored temperature for laboratory fridges, created and managed new employee folders.
Candidate Info
years in workforce
years at this job
English Literature
Senior Secretary
- Provided support to approximately 13 District Managers and Regional Manager.
- Maintained Regional attendance/vacation records.
- Transcribed performance reports of representatives from Managers.
- Assisted Regional Office Administrator as needed, including at Regional Conference.
- Coordinated arrangements (catering, venue, invitations) for Regional Managers meeting.
- Arranged travel arrangements for Directors as needed.
- Created, edited and published monthly Regional Newsletter.
Candidate Info
years in workforce
years at this job
Business Administration
Senior Secretary
- Provided administrative support to the Director of Technology in an effort to attain the objective to the Technology unit
- Acted as a focal point of the dissemination of information and assisted with the department electronic communication
- Prepared meeting documents and follow up with post meeting decisions
- Organized and maintained Government records and files
- Assisted with the preparation of official documents for Director of Technology and other Senior Managers
- Maintained calendars, arranged meeting and organized travel arrangements for Director of Technology
- Acknowledged receipt of incoming correspondence and distributed mails to pertinent individuals
Candidate Info
years in workforce
months at this job
GED
Senior Secretary
Facilitates scheduling of substitutes for faculty, general college, instructional department, and course status information and assistance to staff, students, and public in person and utilizing appropriate technology
- Processes correspondence, reports, program reviews, and other documents for division faculty; makes routine scheduled pick-up and drop-off print shop copies, FTSE and grade information as directed by the Division Chair
- Records and transcribes minutes of division/department meetings and maintains student or related files for instructional department.
- Completes and routes textbook orders, and work orders as assigned.
- Maintains desk copies according to established procedures.
- Schedules meetings, and equipment according to established procedures, as requested by division faculty; Performs related duties as required, in collaboration with the Division Administrative Secretary.
Candidate Info
years in workforce
months at this job
Human Resources Management
Senior Secretary
- Supported several city employees in an office setting. Maintained and scheduled maintenance for all city vehicles.
- Communicated effectively verbally and in writing with employees internally and externally to provide, exchange or verify information.
- Processed and completed appropriate bid forms for the auction. Responsible for accounts payable and receivables.
Candidate Info
years in workforce
years at this job
High School Diploma
Senior Secretary - Legal Department
- Provided administrative support in a complex team environment to Counsel.
- Prepared and distributed divisional correspondence, memos, letters as requested.
- Managed monthly invoices and arranged payment.
- Responsible for participation in general administrative duties (telephone answering, copying, faxing and archiving).
- Maintained and updated Law Library.
- Ordered supplies and kept inventory well stocked.
Candidate Info
years in workforce
year at this job
Business Administrative
Senior Secretary Miami, FI
Handled high volume of inbound calls within a dynamic call center environment.
- Provided effective and timely resolution of a range of 5000+ customer inquiries in Hospital environment.
- Handled and resolved customer complaints and answered questions.
- Develop programs report correspondence.
Candidate Info
years in workforce
year at this job
Supervisory Management
Business Administration
Senior Secretary- Kitchen and Bath Sales
Provided administrative support to four directors and 45 sales team members
- Processed and tracked free of charge sales orders for hospitality customers
- Managed the calendars of two directors
- Organized and coordinated travel arrangements
Candidate Info
years in workforce
years at this job
Health Information Technology
Externship
Senior Secretary
Provided general office and clerical assistance to a department of 35+ employees
- Managed and maintained supervisor's meeting schedule
- Arranged travel arrangements for supervisor
- Prepared and distributed various office correspondence
- Maintained various financial statements
- Proficient with Microsoft Office Word, Powerpoint and Excel
Candidate Info
years in workforce
year at this job
Business Administration
Business Administration
Senior Secretary
Manage and maintain surgeon's academic and surgical calendar for two physicians.
- Coordinate and schedule related cardiovascular, electrophysiology procedures.
- Communicate, and screen daily calls with patients and other hospital staff assuring that all documents are organized for clinical appointment and surgical admissions.
- Registration, updating demographics, insurance verification, with proper fsc.
- Updated on changes to insurance policies and procedures as it relates to the practice specialty.
- Process expense reports, for travel and other reimbursements.
- Manage provider clinical schedule thru template access
Candidate Info
years in workforce
months at this job
SENIOR SECRETARY - QCT RF PRODUCT MARKETING
Supported Domestic and International activities RF Product Marketing Team. T&E Support
- Coordinated and maintained budget for team annual events.
- Managed and coordinated VIP Meetings.
- Coordinated International VIP Events & Conference/Trade-show support.
Candidate Info
years in workforce
years at this job
Human Resources Management
Supervisory Management
Management Studies
Senior Secretary - to The Director of Personnel
Responded to internal/external correspondence
- Scheduled appointments for Interviews
- Administered typewriting speed accuracy tests for Secretaries
- Prepared acting appointment letters, promotions letters, permanent appointment letters and employment letters for submission to the Office of Services Commission.
- Maintained a database of leave applications recommended and submitted
- Prepared Service Records for the personnel within the Ministry
- Maintained Leave Cards for the Personnel Division
Candidate Info
years in workforce
months at this job
Recreation Leadership
Senior Secretary
- Preformed day-to-day office task such as answering phones, scheduling and filing.
- Supportive of the alumni director and assistant director.
- Scheduled and organized events in event room.
- Handled and processed all alumni membership dues
- Participated in coordinating events such as Pig Pickin and retirement parties
- Used Banner database system to update and keep in contact with all University alumni.
Candidate Info
years in workforce
years at this job
High School Diploma
Applied Science
Accounting
Senior Secretary I
Balanced daily PACU patient charge tickets.
- Created an eight-week schedule for three shifts of RN, NA & US staff in ClairVia.
- Recorded staff Time & Attendance, Meeting Times, and Failures To Badge.
- Typed documents for Manager, Assistant Manager, and staff in a timely manner.
- Served as backup to the Unit Secretary when deemed necessary.
Candidate Info
years in workforce
years at this job
Business
Senior Secretary
- Inclusive typing for Vice President, three Directors, six Managers, and twelve Supervisors of Cashiers Department.
- Maintained executives' calendars, appointment schedules, conferences, and travel arrangements.
- Prepared Productivity, Goals/Objectives, Evaluations-Merit/Bonus, Budget Analysis, and Travel/Expense Reports.
- Prepared MIS reports, Overtime Recap sheets and invoices, and distributed employee timesheets to HR Department.
- Assisted, and prepared presentations for seminars and conference meetings.
- Welcomed and interacted numerous visitors, clients, and vendors.
- Answered, screened and directed extensive incoming telephone calls.
- Opened and properly distributed incoming mail.
Candidate Info
years in workforce
year at this job
English And Spanish
Senior Secretary
Responsible for insurance verifications, maintenance of wait list, and agency registration procedures
- Assist with managing and assigning new referrals to clinicians
- Responsible to triage referral calls and determine appropriate services
- Data entry is accomplished in an accurate and timely manner
- Responsible on daily client scheduling
- Support clinician with daily canceling and scheduling appointments
- Responsible for registering new patients and update existing patients demographics by collecting patient detailed information including personal and financial information
Candidate Info
years in workforce
year at this job
Marketing / Management And Accounting
English Communication, And Basic Reading
Certification
Senior Secretary
Performed general office duties for six Residential Life A&P staff and Hall Directors.
- Prepared and distributed biweekly payrolls for up to thirty-five people.
- Assisted the Residential Life Coordinator.
- Developed, maintained and inventoried filing system.
- Managed records of contracts.
- Applied various word processing and spreadsheet software packages.
- Relayed information and work requests.
- Coordinated appointment calendars.
- Took notes at meetings and prepared minutes for distribution and filing.
- Responded to calls, received messages, logged calls and responded to staff/student requests.
- Accurately performed extensive multiple administrative assignments.
Candidate Info
years in workforce
year at this job
Paralegal Studies / Early Childhood Education
Human Services
Senior Secretary
- Provided administrative support to the SVP of Compliance/Customer Complaints.
- Maintained calendar, scheduled meetings, and conference calls.
- Maintained attendance records, prepared timesheets and ordered supplies
- Provided support for special projects as assigned.
- Typed all correspondence, including letters and memos.
- Prepared monthly reports for distribution to management.
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