Executive Secretary Resume Examples - Page 2

HIGH QUALITY

The best examples from thousands of real-world resumes

EXPERT APPROVED

Handpicked by resume experts based on rigorous standards

DIVERSE EXAMPLES

Tailored for various backgrounds and experience levels

Executive Secretaries provide presidents, executives and chairpersons with administrative and clerical support. Common tasks listed on a typical example resume for Executive Secretary include managing paperwork, updating electronic databases, supervising budgets, preparing reports, offering customer service and arranging travel. Successful resume examples emphasize organizational skills, previous experience in administrative positions, good communication abilities, computer literacy and proactivity. No formal education is required for the role, although degrees in related fields are common experience in Executive Secretary resumes.

For more information on what it takes to be a Executive Secretary, check out our complete Executive Secretary Job Description.

Looking for cover letter ideas? See our sample Executive Secretary Cover Letter.

Find out what is the best resume for you in our Ultimate Resume Format Guide.

11

Principal Executive Secretary/assistant

Provided administrative support to the Senior Vice President of the Completion & Production
Division, as well as the Division Finance and Division Human Resource Directors.

  • Maintained executive's calendar - planning/scheduling meetings, conferences, teleconferences and travel.
  • Prepared extensive international travel arrangements including passport and visa
  • Preparation of expense reports including entering into SAP, maintaining receipts, as well
  • Responsible for time entry (regular, vacation, sick) into SAP for product service line
  • Negotiated favorable terms and pricing agreements with hotels and other providers for off- site business meetings. Coordinated meeting room set-up, menu selection, group dinners,
Candidate Info
29
years in
workforce
1
year
at this job
12

Executive Secretary (administration and Program Specialist Iii)

Served as an Executive Secretary to the Director of Operational Services and Director of Administration and Finance.

  • Served as Office Manager and Contract Administrator for vending machines covering 50+ buildings.
  • Produced letters, memorandums and minutes of meetings from notes. Used personal computer to type purchase requests, travel vouchers, and general supply requisitions and maintaining the budget, monthly and quarterly and reconciliation forms for American Express.
  • Created charts and produced slides for presentations using Power Point.
  • Provided timekeeping for 16 employees to include coordination with KRONOS (automated time and attendance system), lost time reports, time sheets and periodic audits.
  • Coordinated travel arrangements and set up and maintain files for the Director of Operational Services as well as the Director of Admin. and Finance Services.
  • Set up appointments, and arranged schedules using Microsoft Outlook.
  • Coordinated routine actions with Department Heads as directed.
Candidate Info
5
years in
workforce
2
years
at this job
HS
High School Diploma
C
Computers
Human Resource Management
13

Senior Executive Secretary

Performed diverse administrative support for SVP.

  • Managed complex daily calendar and scheduling of high-level meetings.
  • Coordinated travel needs and expense reporting.
  • Arranged multi-site meetings and set-up video conferencing.
  • Organized Off-sites/Town Halls/Group celebrations.
  • Ordered/maintained supplies.
  • Provided back-up for other administrative assistants.
  • Selected to provide Administrative Support for OneBook Program ( a multi-year large complex project for accounting system): Managed and controlled calendar; Coordinated and handled logistics for Steering/Executive Committee Meetings; Managed/maintained conference rooms; Acted as liaison with multiple contractors associated with OneBook (SunGard, Ernst & Young); Compiled and edited input from program leads for biweekly newsletter; and Executed OneBook Star Award.
Candidate Info
26
years in
workforce
8
years
at this job
AS
Associate of Science
14

Executive Secretary (temp)

Maintained current and active credentials for all licensed, registered and certified employees and prepare for audits

  • Monitored daily census of inpatient and outpatient units
  • Resolved and monitored physician billing issues and their impact on revenue
  • Monitored the implementation and updates of policies and procedures
  • Coordinated Incident Review, Performance Improvement, Administrative and Departmental meetings.
Candidate Info
25
years in
workforce
4
months
at this job
BS
Business Administration
15

Executive Secretary to Vp/coo

As an Executive Secretary I provided ongoing support to the VP/COO and Directors.
Major responsibilities included:

  • Acted as liaison between staff and VP/COO
  • Coordinated VP/COO calendar, meetings, events and maintained travel for VP, Directors and Staff
  • Complied and organized information and minutes for Quality Council and Leadership Meetings
  • Created presentations, databases and conducted research as requested
  • Assisted with coordination of company events and trainings
  • Facilitated building management to include updates, repairs and changes made to facility
  • Maintained strong attention to detail and confidentiality
Candidate Info
35
years in
workforce
3
years
at this job
BA
Health Services Administration
16

Executive Secretary

Provide a high level of support to Senior Vice President as well as Vice President

  • Meticulous and extensive calendar management; scheduling of detailed, multi-party meetings as well as executive level Town Halls with Conference Calls and Live Meetings with over 300 attendees
  • Organized details of agendas, meetings, itineraries, travel arrangements and expense reports
  • Keep on-going Action Log for projects from staff meetings and team leader meetings
  • Along with planning and coordinating staff meetings and other team meetings/events (includes ensuring audio visual requirements are in place)
  • Helped in development of reports and presentations of executive levels
  • Confidential and sensitive information is handled very carefully
  • Maintained and updated attendance records of 130 departmental personnel
Candidate Info
24
years in
workforce
4
years
at this job
AS
Hospitality Management
17

Executive Secretary

Effectively managed daily emails, calendar and nursing staff concerns for Vice President of Nursing Department

  • Proactively distributed notices and rallied nursing staff to attend in-services, conferences and community events
  • Continually liaised with Accounting Department and nurse managers to facilitate budget updates and reports
  • Systematically maintained log of performance evaluations and assist with other Human Resource processes
  • Scheduled meetings, webinars for executive staff including troubleshooting any IT concerns
  • Continually updated policy and procedure manuals including unit specific manuals
  • Ensured department upkeep, ordered general and capital supplies
Candidate Info
13
years in
workforce
1
year
at this job
Business Management
Paralegal Studies Program
Business Management / Political Science
18

Executive Secretary/bookkeeper/receptionist

Provided office support to President/Vice President/Maintenance Staff

  • Maintained accounts receivable/accounts payable journals and prepared bank deposits
  • Hands on experience in heavy data entry and correspondence
  • Addressed and resolved tenant issues regarding both billing and apartment maintenance
  • Maintained monthly rollover of B.J. Murray Real Estate System
  • Answered phones and directed to the proper party
  • Greeted and directed all visitors to the office including tenants and business associates
Candidate Info
27
years in
workforce
14
years
at this job
AS
Executive Secretarial / Business
Nursing Assistant Course

Your Resume, Made Easy.

You are looking for your dream job and need a resume? My Perfect Resume is your solution and takes the hassle out of resume writing. Create the perfect job-worthy resume effortlessly in just a few clicks!