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Project Manager Assistant Resume Samples
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Candidate Info
years in workforce
months at this job
Comparative Literature And French Studies
Comparative Literature And Communications
Project Manager Assistant
Assisted team in the launching of the 2013 Global Forum on Responsible Business Conduct
- Registered over six hundred participants including governments and corporations
- Created cover pages presenting the forum, the different participants and main speakers
- Conducted research and checked facts before entering them in the database
- Welcomed and assisted main actors during the forum
Candidate Info
years in workforce
years at this job
Mathematics And Computer Science
Project Manager Assistant
- Supported two full-time project managers (PMs), 40+ members worldwide, to handle financial management, quality assurance, and maintenance of the project control book for multiple releases.
- Led the testing and analysis of the financial reporting tool conversion from Hyperion Brio to the Financial Management Center (FMC) which impacted 100% of the PM staffing for the IDS area and was the organizational focal point.
- Provided backup coverage as the host of global conference calls with clients and key stakeholders.
- Assisted PMs with the administrative and management tasks of several Agile development projects.
Candidate Info
years in workforce
years at this job
High School Diploma
Criminal Justice Administration
Project Manager Assistant
Worked with 6 project managers, on 20 different government contracts, processing submittals, and operation-maintenance manuals.
- Provided tracking for all submittals, change orders, requests for information to ensure timely return from the general contractor.
- Maintained all project files, books, and correspondence in chronological date order, for easy access and retrieval.
- Processed Subcontracts and Purchase Orders for prompt delivery of submittal documentation.
- Assisted accounting department in collections to keep accounts current
Candidate Info
years in workforce
years at this job
High School Diploma
Project Manager Assistant
Received a high volume of internal/external communications, including email and preforming data entry.
- Operated a semi-mark engraving system using high tech software.
- Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
- Performed assigned material management tasks, including inventory control for GE panels.
Candidate Info
years in workforce
month at this job
Business Administration
Project Manager Assistant
Persistent interaction with municipal executives
- Research and tracked property taxes for several properties
- Consulted directly with business associates in the field of marketing
- Created and updated excel spreadsheets that helped manage property taxes
- Property inspection and property research
Candidate Info
years in workforce
months at this job
Certificate
Bachelor of Fine Arts
Master of Arts
Project Manager Assistant
- Designed and managed the launch event for the new CTR 360 shoe in Mexico City.
- Supervised budget, facilitated weekly agencies meetings and conferences.
- Guided agencies on the development and installation of art works and sports activities.
- Worked closely with agency and Marketing Director on the promotion of the event.
Candidate Info
years in workforce
years at this job
High School Diploma
Accounting
Project Manager Assistant
Supported [company name] Project Manager in all activities, including specific work for pre-press, data management and mail-shop departments.
- Handled daily email and phone interactions with clients providing updates on projects and handling issues.
- Recorded inventory data in spreadsheet on a weekly basis.
- Conducted quality checks on art, data and production elements.
Candidate Info
years in workforce
years at this job
Economics
Project Manager Assistant
- Constructed 100+ homes ranging in price from $300,000 to $1.8 million.
- Reduced annual expenses by over $128,000 by reevaluating insurance costs and property taxes.
- Constructed seven houses without the supervision of a foreman or project manager.
- Managed Accounts Payables, ordered materials and scheduled deliveries.
- Prepared and managed a budget by setting up a system for tracking expenses for every project.
- Prepared profit and loss statements and performed return on investment analysis.
- Met with clients to review and customize floor plans to their needs.
- Maintained a database to keep track of all sub-contractor licenses and insurance to make sure that they were up to date.
- Conducted field inspections to observe the quality of the work and to ensure compliance to codes prior to disbursing payment to sub-contractors.
Candidate Info
years in workforce
year at this job
Business Administration
Project Manager Assistant
Supported owner, design team, and subcontractor/vendor representatives with preparation and processing of invoices
- Assisted in the preparation, analysis, and interpretation of statistical reports including licensing, insurance, and bonding for all project members
- Administered project accounting including budgets, budget transfers, cost commitments, contingency and change
- Proficient in MS Office through correcting time sheet errors, assisting co-workers with any computer difficulties, and ordered and tracked parts
Candidate Info
years in workforce
years at this job
Engineering And Space Technology
Mechanical Engineer/project Manager Assistant
Designed and implemented detailed mechanical, plumbing and electrical construction documents.
- Performed various construction administration tasks such as reviewing shop drawings, responding to RFIs, coordinating and communicating with construction team members.
- Formed relationships with clients to create follow on selling opportunities.
- Primary leader of multiple LEED projects through design and documentation phases.
Candidate Info
years in workforce
years at this job
Business Administration Marketing Management
Project Manager Assistant
Managed multiple sub-contractors on multiple job sites.
- Oversee licenses, permits, CO and communications with city inspectors.
- Inspect work and manage issues related to quality, delivery and schedules.
- Negotiate with vendors to determine pricing with guidance from owner.
- Coordinate delivery of materials to job sites & inspect materials.
- Worked weekly with team to develop solar apt bldg. for investors.
Candidate Info
years in workforce
months at this job
Biology
Project Manager Assistant
- Supervised construction workers in order to prevent potential accidents.
- Managed a log of different chemicals and volumes used.
- Labeled containers of hazardous chemicals with MSDS stickers.
- Distributed personal protection equipment to coworkers and explained the importance of their usage.
Candidate Info
years in workforce
years at this job
Electrical Engineering
Project Manager Assistant
Converting Duplex and FourPlex into single family homes
- Identifying customer requirements
- Designing systems and products
- Reading design specifications and technical drawings
- Researching suitable solutions and estimating costs and timescales
- Making models and prototypes of products using three-dimensional
- Liaising with others in the design team
- Liaising with clients and contractors
Candidate Info
years in workforce
years at this job
Business Administration
Project Manager Assistant
Assisting the building Manager in performing daily tasks
- Responsible for preparing reports and entering data into computer records
- Responsible for replying to emails and answering service phone calls
- Accountable for Shipping and Receiving company supplies
- Handled the responsibility of creating PO for Building supplies
- Planning, designing, analyzing and providing technical support for data communications network
- Responsible for solving technical problems for established networks and headsets communication
- Maintaining a good service relation with department managers
Candidate Info
years in workforce
years at this job
Industrial Engineering
Project Manager Assistant
Provide assistance and serve as primary backup to the project manager.
- Directly responsible for sample receipt and storage.
- Ensure safety, quality and timeliness of shipment chain of custody.
- Review sample login for accuracy.
- Generate, review and send client reports.
Candidate Info
years in workforce
years at this job
Project Manager Assistant
Answered multi line phone, greeted and directed visitors
- Assisted in all office duties including copying, filing, fax/scan, send/reply to email
- Put together submittal packages, O&M manuals to send to General Contractors
- Filled out permit applications, scheduled inspections for projects as needed
- Ordered job and shop materials using various vendors, handled equipment rentals and returns
- Assisted in service department scheduling inspections and maintenance
- Handled correspondence for projects, typed proposals for bids to be sent to General Contractors on bid day
- Submitted employee information to various Government Installations for badging
- Prepared and sent weekly certified payroll reports
- Purchased office supplies, handled invoices
Candidate Info
years in workforce
year at this job
Project Manager Assistant
Assist in Bid process to include take offs and ordering points.
- Assist in accounts payables & reconciles accounts receivable.
- Schedule for employees on residential work.
- Maintained office equipment and ordered supplies.
Candidate Info
years in workforce
years at this job
Associate of Arts
Business Administration
Project Manager Assistant
- Responsible for approving invoices for payment, writing purchase orders and purchasing.
- Evaluate the best subcontractor to use and formulate a subcontract agreement.
- Review and submit time cards, reimbursements and expense reports.
- Office Engineering and quantity tracking including monthly progress billing spreadsheets and projections.
- Update and maintain bidding schedule and solicit for bids.
- Maintain Document Control in electronic database for a paperless office.
Candidate Info
years in workforce
year at this job
Business Administration
Supply Chain Management
Economics
Project Manager Assistant
- Collaborative Demand Forecasting Process implementation in the German subsidiary using Aperia software
- European Sales and Replenishment Databases maintenance, improvement, referential standardization
- End user training, procedures creation, process simplification and enhancement.
- Analysis and formalization of business requirements for IT specifications
- Meetings organization and preparation using PowerPoint presentations
- Consolidation of large crossed databases using Excel
- Worked closely with BI team, IT team, Supply Chain team, Forecast team
Candidate Info
years in workforce
year at this job
Project Manager Assistant/office Manager
Manage and update all weekly logs
- Compose all correspondence on behalf of Project Managers
- Coordinate the submittal and transmittal of documents
- Negotiate and maintain contracts for equipment and office supplies
- Input and approve all invoices
- Approve and submit weekly time sheets for payroll utilizing Timeline
- Main contact for NYC Transit, Prime Contractors and Subcontractors
- Process application for building passes and ID's with NYC Transit
- Answer all incoming calls and route to appropriate person
Candidate Info
years in workforce
months at this job
Academic
Project Manager Assistant/purchasing Agent
Print blue prints and doing the takeoffs.
- Send out for quotes to preferred vendors.
- Follow up with vendors and make sure we get the number back before bid day.
- Compose proposals for estimated jobs and send out to potential client.
- Order materials from vendors for current jobs.
- Make purchase orders for any material needed for the jobs.
- Update numerous logs.
- Schedule Inspections for current jobs.
- Make sure all the files are updated with the correspondence from the general contractors.
Candidate Info
years in workforce
year at this job
Business Administration
Contract Administrator/payroll/project Manager Assistant
- Enter weekly payroll for an average of 75-100 union field employees
- Maintain employee files and records
- Keep all employee licenses, OSHA cards, CORI forms and other documents logged and up to date.
- Create and administer billings for extra work performed to the General Contractors or Subcontractors
- Assist all project managers and garage manager with purchase orders and time and material billings
- Administer certified payrolls to the General Contractor's with jobs that require certain percentages of Boston Residents, Minorities and Women on the sites
- Review short and long form contracts and obtain approval from the appropriate parties
- Collect all certificates of insurance from each subcontractor on the jobsites and make sure all are up to date
- Assist on special projects needed by the project managers
- Support reception when needed with directing visitors to their correct destination and collecting and distributing mail
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