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Office Support Resume Samples
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0-5 years of experience
Managed tenants' questions and concerns regarding rental payments.
- Supported and assisted property manager with all aspects of daily operations of assigned properties.
- Collected rent to process into Yardi systems and ensure that the resident's accounts are up to date.
- Preparation of legal documentation of delinquent residents for review by corporate. Prepared leases for new tenants including submitting to the Property Manager to be fully executed.
- Assisted in the performance of all necessary functions to facilitate Tenant "Move In" and "Move Out" procedures.
- .Maintain preventative maintenance calendars and Filed both electronic and paper.
- Obtained Bids for Snow removal, landscaping, rubbish and maintenance/repairs.
0-5 years of experience
- Assist management in senior center providing supportive services for Spanish speakers; handle daily administrative responsibilities, including calendar management and client outreach
- Facilitated 7-week Walk With Ease program promoting physical health; led discussions on health management and reported weekly on participant goals and progress
- Developed and implemented inaugural handmade Christmas card program for homebound seniors; promoted inclusivity for seniors with range of mobility issues and illnesses
- Helped streamline organization for active and incomplete client files; corrected discrepancies in all documentation submitted for routine audit
0-5 years of experience
- Assisted in managing the daily classroom activities.
- Provided support to lead teacher.
- Kept detailed record of child development and daily schedules.
- Communicated with customers and prospective customers in person and on the phone daily.
- Supported front office by answering phones, keeping state mandated filing up to date on both the staff and the students.
0-5 years of experience
- Recorded and maintained daily attendance records for all Head Start/Early Head Start staff
- Processed and maintained all payroll information, monthly time cards, leave request and leave balance status for all Head Start/Early Head Start staff
- Processed termination correspondence with Human Resources, Head Start administrative staff and employees
- Kept an up to date, hand written log of expenditures for all four Head Start/Early Head start budget ledgers, including reconciling payments in the ledger
- Operated office machines and answered incoming calls and provided basic information to visitors/callers upon request
0-5 years of experience
- Enter and updated data on a spreadsheet for daily management
- Prepared and created invoices; and tracked outstanding unpaid invoices
- Reconciled paid invoices and kept files coordinated
- Assisted customers with adequate knowledge on tracking freight
0-5 years of experience
- Developed, manipulated, and maintained spreadsheets using Excel
- Coordinated operational procedure changes and updated patient documentation
- Created and updated and presentations using Powerpoint
- Provided cross-department clerical support
0-5 years of experience
- Assist Residents
- Assisted with Rental agreements, move-in information, rent checks etc.
- Kept a well organized office of rental information, employee documentation and Resident information.
- Intermediate skills in Microsoft Office. (Word, Excel, PowerPoint.) 3years
- Answered phones in a well and dignified manner.
0-5 years of experience
- Works with Microsoft Office programs - Word, Excel, PowerPoint
- Organizes filing systems and record keeping
- Created business letters, memos, and other office duties
- Trained in medical office and duties such as terminology, appointment setting, patient care and confidentiality
0-5 years of experience
As a general office associate for a luxury sales company, my primary responsibility was to ensure back end support for all operational and sales routine. I was responsible for supporting the Assistant General Manager of Operations, creating expense reports, processing business invoices, maintaining clientele records. Duties also included assisting with daily issues encountered by sales managers, selling associates, as well as clients. Daily cash office operations included:
- Open the store – safe, controller, registers
- Process daily bank deposits
- Maintain and update register systems
- Reconcile Saks and 3rd party chargebacks
- Research and resolve customer issues that include but not limited to – bills and lost packages
- Assist with associate inquires
0-5 years of experience
- Manage ophthalmologists' schedules and bump lists
- Provide technical support for 12 ophthalmic scheduling staff
- Serve as point of contact between clinical and scheduling staff
- Manage and update resource articles for scheduling staff
- Lead weekly team meetings on department updates and changes
- Screen triage calls and forward to appropriate nursing team
- Trained 5 new hires on the ophthalmic scheduling processes and department procedures
- Developed a "Reskilling" PowerPoint that decreased scheduling errors by 30%
0-5 years of experience
Provide excellent customer service
- Process communications via mail, phone and web
- Assist applicants with housing application process
- Monitor the operation of office equipment and facilities; contact appropriate service vendors as needed
- Specialize in office functionality and efficiency
- Coordinate day to day office tasks to ensure efficient operations
0-5 years of experience
- HEDIS/Inovalon QSHR for Quality Improvement.
- Assisted with Reception; answering high volume multi-line phone system.
- Provided meeting support; setting up conference rooms; coordination.
- Utilized MS Office for creating correspondence and calendar management.
0-5 years of experience
- Answer phone calls, address questions and concerns in a polite, professional manner.
- Check in clients for their appointments, take any new information and input it into the computer system.
- Distribute client service applications and create a new chart for each new client.
- Tend to and distribute medication refill requests to appropriate staff.
- Make future appointments for clients.
- Communicate openly with staff regarding the day's work, client concerns, and matter regarding scheduling.
0-5 years of experience
Using Peachtree Software, create Sales Orders, Packing Slips and Invoices.
- Coordinate shipping scheduled and on demand orders for on-time delivery.
- Maintain inventory database; pack and ship parts for scheduled orders and on demand orders.
- Order and maintain office and shipping supplies as needed.
- Contact outside processors via email and/or phone to check status of orders
- Manage support staff assigning duties as needed.
0-5 years of experience
- Transmitted correspondence and medical records by mail, e-mail and fax.
- Performed various, clerical and administrative functions, such as ordering and maintaining and inventory of supplies.
- Arranged hospital admissions for patients.
- Transcribed recorded messages and practitioners' diagnoses and recommendations into patients' medical records.
- Operated office equipment such as voice mail messaging systems, and used word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories and medical records.
- Maintained medical records, technical library and correspondence files.
- Interviewed patients in order to complete documents, case histories, and forms such as intake and insurance forms.
- Greeted visitors, ascertained purpose of visit, and directed them to appropriate staff.
- Answered telephones and direct calls to appropriate staff.
- Compiled and recorded medical charts, reports and correspondence, using typewriter and personal computer.
0-5 years of experience
Serves as the Executive Assistant in support of the Deputy the Administration and Management Division, Defense Health Agency
- Maintain/control daily calendars, schedules, meetings/ appointments, screen visitors and attend phone calls.
- Coordinate/arrange all travel via Defense Travel System (DTS) to include; travel plans, agenda, itineraries, ground transportation and official travel orders. Upon return, compile receipts/documentation for voucher submission and reimbursement.
- Maintain Division's Travel expenses, Government Credit Card Purchases in Excel
- Initiate and route DoD correspondence in Staff Action Control and Coordination Portal (SACCP) for preparation and coordination Perform a wide variety of administrative, secretarial and clerical duties for the branch officers, and division staff
- Maintain files/records in accordance with the guidelines and established procedures.
- Attend meetings as requested and performs other related duties as assigned.
- Support Team Lead with office duties as assigned.
- Prepare and print TMA forms for COR's signature.
- Provide front desk coverage during lunch and when coverage is needed.
- Gather/prepare presentations for weekly Director's Meeting.
0-5 years of experience
Provide Data entry and Office support to Immigration Officers:
- Prepare special project reports on adjustment of status applicants, compile records of proceedings for denied cases prior to trial and assure that all documents are in annual numerical order. Provides support for the processing of all Immigration forms and applications used in the adjudication process.
- Performs all clerical tasks related to preparing for and conducting Naturalization ceremonies, including the preparation and distribution of Naturalization certificates and the retrieval of documentation from applicants. Analyze and review denial cases and forward to proper department for final decision.
- Complete data inquiries on various systems, modify and update information for current applicant's status. Verify and update criminal records for applicable applicants, review files after the interview and transfer to other agencies or Retirement Center. Schedule interviews for adjustment of status and Naturalization. Files copies of naturalization certificates and notices in the appropriate alien file and closes out citizenship ceremonies.
- Assistant at the customer service front and west desk triage pre-screening USCIS customers through systems for accuracy and completeness of initial supporting documentation, assisting applicants schedule appointments on Info-pass kiosk, verifying all supporting documents for Emergency Travel, providing excellent customer service and guidance on immigrations procedures and forms.
- Work at the Information Unit providing excellent customer service to applicants and legal representatives by answering general and case-specific immigration questions, checking immigration applications and petitions status on available electronic USCIS systems, Switchboard, Secure Mail Initiative, and others.
0-5 years of experience
- Maintained Contact With New And Existing Clients As Instructed.
- Assisted Customers With Order Placement.
- Updated Clients Contact Information And Other Details In The Customer Database.
- Assisted Clients With Service Or Billing Matters.
- Customer Service Ethics
- Able To Perform Multi-tasking
0-5 years of experience
- Assist patients through their exercises given to them by their Physical Therapist.
- Set patients up on Estim and Ultrasound machines when prompted by therapist.
- Supply patients with everything they need to get through their exercises to keep the Physical Therapist on time with their schedule.
- Answer phone calls and schedule patients in a timely and efficient manner, assuring they receive the dates and times they need to keep coming to our facility.
- Collect co-pay and deductibles from patients. Assist with payment plans if necessary.
- Assist Office Lead in referrals for new patients, as well as verifying insurance and authorizations.
- Document, update and fax over 300 patients' Plan of Care to the Primary Physician.
0-5 years of experience
- Provides administrative and technical support for park manager and all supervisors.
- Assemble, revise, input and file new hire packets.
- Administrative duties include but are not limited to: screening and managing all incoming calls, data entry using Kronos software and Microsoft Office including Word, Excel, PowerPoint.
- Organize and track office inventory; order supplies when necessary.
- Handle transactions while properly using RecTrac live POS system to monitor my sales, including reservations and rentals.
0-5 years of experience
- Process incoming & outgoing mail requests through FedEx, UPS, and USPS.
- Manage supplies inventory for stock replenishment.
- Scan invoices for Attorney timesheets for professional binding and reprographics
- Handle individual work orders & schedule visiting attorney offices
- Submit work orders for requested tasks
- Support team on backup activities and other duties
0-5 years of experience
- Review and prepared individual tax returns.
- Perform general office duties and administrative tasks.
- Internal and external mail functions.
- Provided telephone support.
- Miscellaneous compilations for accounting projects.
0-5 years of experience
- Communicates with clients and agencies on a daily basis
- Collects and upkeeps client information and files
- Inputs and maintains legal documentations
- Performs various clerical duties in the office as needed
0-5 years of experience
- Type confirmations for businesses who have purchased advertising from [company name]
- Create radio ads that will be aired on stations throughout the Midwest
- Prepare and process run orders for the radio stations
- Maintain the general filing system and file all correspondence
- Handle all incoming and outgoing mail
- Receive, direct and relay telephone calls and messages
- Promoted from Office Staff to Office Support Supervisor in July 2016
- Maintain office staff by helping recruit, select and train employees
- Contribute to team effort by accomplishing related results as needed
0-5 years of experience
- Maintain communication and documentation files for the Massachusetts [company name].
- Draft all campus presidential search committee interview meeting minutes.
- Prepare, format and proofread documents including email correspondence.
- Manage Outlook calendars for both the Commissioner and Chief of Staff.
- Conduct research for legal department, workforce development and trustee relations areas.
- Assist the External Affairs and Academic Affairs with time sensitive projects and large event preparation.
- Provide support to the Budget Director and Senior Budget Analyst in logging and tracking all invoices and incoming checks in Excel.
0-5 years of experience
- Answer phone and route calls to the appropriate persons
- Monitor the Statsananlysis inbox containing questions and requests for information from law enforcement agencies, vendors and the media
- Enter travel information, expense reports, and purchase card transactions into the STAR system
- Document and update office procedures
0-5 years of experience
- Process financial/payroll information
- Conduct daily sales & cash audits
- Assure the restaurant has sufficient currency to support business
- Complete new hire process into software
- Maintain records for HR (staff personnel files)
- Process vendor invoices and reconcile statements
0-5 years of experience
- Determine and code legal correspondence, patents and trademarks as requested from management attorneys.
- Coordinate office moves of all San Francisco-based personnel furniture and equipment. Maintain office space and furniture inventories as well as forecast furniture requirements.
- Determine the most effective method of mail delivery for all departments including special handling, certified, registered or express.
0-5 years of experience
- I run the office with paperwork and for entering information into the database
- I also work in the field doing several different jobs from hands on to training
- I make sure all paperwork is filed correctly and all of the existing and potential customers are treated with the up most respect and customer care on the phone and face to face.
0-5 years of experience
- Currently working for the [company name] indexing sorting and date stamping mail
- Audit and scan mid-certifications, annual reviews, and child support forms, respond to faxes
- Enter food stamp applications in itrackers, mail rejection letters, copy forms
0-5 years of experience
- Prepare documents for scanning utilizing network scanners
- Prepare and assist in preparation of files for audit by funder
- Review scanned documents for quality and completeness
- Indexing the electronic documents into Laserfiche by accurately labeling them with key identifying information
- Ability to utilize several software systems including Salesforce
- Maintain confidentiality of all documents through proper storage and disposal
- Train new hires in proper equipment use and departmental responsibilities
- General administrative support
0-5 years of experience
- Assistant to Accounting Supervisor for Corrections/Probations
- Input into PAMS all new cases from probation, pretrial diversion, and work release
- Maintain case files and update information to existing cases
- Process all payments by defendants for probation, pretrial diversion, and work release (in person by money order or credit card or over the phone by credit card) to case files including restitution and liens
- Process paperwork on cases for warrants, successful terminations, revokes and terminations
- Distribute incoming mail from postal service and various divisions within the county
- Run daily accounting reports
- And all other duties assigned
0-5 years of experience
- Temp work for a client in the Loop of Chicago, Setting up a new office
- Worked with I.T. to lay data lines. And hook up computers and phones.
- Assist with moving client's personnel and equipment to new location.
0-5 years of experience
- Collaborate with others to facilitate event preparation and implementation
- Confirm guest lists for various events held by the school
- File records and make copies of documents and exams
0-5 years of experience
- Perform day-to-day administrative and financial duties for an elementary school. Schedule events, arrange travel arrangements for school staff members. Serve as back up to reception area. Greet visitors, answer inquires and direct students/staff.
- Responsible for all Accounts Payable transactions, generate check, sign and distribute payment. Receive invoices, review and receive quotes, enter purchase orders, place supplies - pay vendor invoices.
- Prepare Bank deposits, reconcile monthly bank statements. Process budget transfers and monitor expenditures. Generate check and distribute payments.
- Assist employee in HR duties, monitor weekly employee time sheets, create badges, set up new employees, distribute benefit forms from Central Office and respond to HR related inquiries. Maintain attendance calendar.
- Process payroll approximately 20-50 employees. Enter time, update, approve hours, direct deposit, payroll tax and more.
- Provide front desk support, answer incoming calls, attend to visitors, scheduling and attend to student and parents.
- Handle various bookkeeping transactions, maintain updated accounting record, process financial data with accuracy.
- Generate reports, compose memos, accounting letters, handle quotes, requisitions and purchase orders.
- Maintained operating school supply levels, order supplies, negotiate with vendors, cost control and decision making responsibilities.
- Communicate with parents and students translate English correspondence to Spanish. Interpret instructions and school policies and compose school notification letters.
0-5 years of experience
- Responsible for the efficient operation and performance of the unit
- Plans, coordinates, supervises and administers secretarial support services under minimal supervision
- Develops, implements and coordinates office policies and programs consistent with group philosophy and objectives
- Plans and/or coordinates office and telephone relocations and facilities remodeling
- Monitors credit card use and expense accounts
- Authorizes invoice payments and purchase requisitions
- Researches and analyzes office equipment requirements and advises management of the best value available
- Maintains accurate records of time cards, travel expense accounts, etc.
- Coordinates and makes arrangements for group meetings and social functions
- Trains personnel in company policies and procedures
6-10 years of experience
- Replenishing pantries with refreshments, paper products
- Tracking inventory
- Messenger for NYC office
- Prep meeting rooms
0-5 years of experience
- Perform general office duties such as typing, operating office machines, and sorting mail.
- Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- Find and retrieve information from files in response to requests from authorized users.
- Answer questions about records or files.
- Modify or improve filing systems or implement new filing systems.
- Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
- Assist in planning events on campus
- Assist other students as a peer mentor to help with resources on campus and to encourage students
- Assist retention specialist of Diversity and Inclusion with various campaigning and tasks on campus
0-5 years of experience
- Answer Incoming Calls.
- Welcome Visitors (Customers/Vendors/Etc.).
- Keep track of scheduled meetings for every department.
- Office Supply Ordering and budgeting.
- Accounts Receivable/Payable Assistant.
- Marketing Department Assistant with Website Product Update & Marketing
- Get Copies/Mail Invoices/Faxes/Filing Paper Work.
- Different small tasks.
0-5 years of experience
- Payment Specialist
- Records management
- Type utilizing a keyboard, and word processing software
- Arrange appointments as necessary
0-5 years of experience
- Answer telephones, responding to questions or requests.
- Maintained up-to-date records at all times.
- Verified that information in the computer system was up-to-date and accurate.
- Set up new cases
- Warrants, transfers and etc., for offenders on probation/parole
- Preparation of reports
- Accurate and rapid data entry
- Receive and file incoming documents
0-5 years of experience
- Office support at Novitex/Liberty Mutual
- Data entry
- Scanning documents
Administrative Cover Letter Examples
