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How to Format an Office Admin Resume
Let’s go over the most powerful resume format hacks to get your resume past hundreds of competing candidates. A resume format is how you organize your resume, starting with your most marketable traits.
By organizing your resume to show your best attributes first, you can lead recruiters straight to your top qualifications and capture their attention immediately.
Candidates with a steady work history can use a combination resume or a chronological resume to underline their lengthy work history. However, students and entry-level job seekers can still get the job with a functional resume. Using a functional resume will allow you to showcase your skills and knowledge instead of your work history.
Let’s see these two sample candidates and how each displayed their experience differently based on their career level.
1. Candidate A - Chronological Resume
- 8 years in the workforce
- 4 years at this job
- BA Liberal Arts
Work Experience
Office Admin, Thompson Pump
July 2018 - present, Orlando, FL
- Facilitate communication between various cross-functional teams to ensure alignment and clarity through reports and spreadsheets as requested.
- Schedule appointments and assign them to technicians, relaying appointment details to technicians.
- Act as a liaison between departments within the company.
- Support communication with customers and out-of-state subcontractors.
2. Candidate B - Functional Resume
Office Admin
Candidate Info
- 2 years in workforce
- 2 years at this job
Professional Skills
Administrative Skills
- Issues, receives, types and processes various types of applications and forms.
- Assists with the processing of various correspondence and notifications.
- Operates a variety of office equipment, such as a multiline telephone system, facsimile and computer.
- Performs filing, recordkeeping and data entry into the system.
Organizational Skills
- Coordinate all appointments and meetings by date and availability to prevent duplicate bookings.
- Organize logs to support bookkeeping tasks such as invoicing, receivables and budget tracking.
- Maintain office files, including vendor files related to the company’s operations.
Office Admin Resume Samples
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Candidate Info
year in workforce
months at this job
Liberal Arts
Office Admin - Receptionist
Filed and organized customer payables
- Facilitated communication between various cross-functional teams to ensure alignment and clarity through reports and spreadsheets as requested
- Scheduled appointments and assigned appointments to technicians, relayed appointment details to technicians
- Acted as a liaison between departments within the company
- Supported communication with customers and out-of-state subcontractors
- Attended trade shows to obtain new clients and created proposals through customer engagement and presentations
Candidate Info
years in workforce
years at this job
Associate of Arts
Health Science
Back Office Admin. Lead
Responsible for day to day cash office standards and front end metrics
- Developed and maintained store filing systems and records
- Managed employee personal records, wrote corrective action documents for store
- Monitored payroll and communicated information to management team
- Generated weekly reports for management team, communicated information to district staff
- Scheduled appointments, processed expense reports and mileage
Candidate Info
years in workforce
years at this job
Human Development & Family Science
Director of First Impressions/office Admin
Greet clientele as they enter office and via phone, transfer/escort to designated party
- Install new accounts, follow up with customers once first service is complete
- Coordinated meetings, briefings and teleconferences for 5 managers
- Demonstrated the ability to learn new organizational processes, workflows, policies and procedures with minimal ramp-up time.
Candidate Info
years in workforce
months at this job
Receptionist / Front Office Admin
Greeting clients, guests, facility team members, as well as vendors to the home office.
- Coverage of phones, using the Cisco system.
- Processing of all types of high volume incoming and outgoing mails, UPS, FedEX, private couriers.
- Obtaining flight and/or hotel reservations when necessary, for the team members.
- Providing clerical support when requested by team members.
- Maintained heavy schedule for 3 conference rooms.
Candidate Info
years in workforce
years at this job
Associate of Arts
Office Admin
Coordinated with different team leads and managers on project costs, data entry, database maintenance
- Provided high level of administrative services
- Attended meetings, prepared meeting minutes for managers and followed up on action items
- Responsible for invoices
Candidate Info
years in workforce
years at this job
Office Admin
Greeting and assisting the general public, answering telephone inquiries, providing information to the visitors, take applications and answer questions
- Issues, receives, types and processes various types of applications and forms
- Assists with the processing of various correspondence and notifications
- Operates a variety of office equipment, such as a multi-line telephone system, facsimile, and computer
- Performs filing and recordkeeping Data Entry into system
- Assists with administrative support including wage verifications
- Review applications and source for recruiters
Candidate Info
years in workforce
years at this job
Kinesiology Exercise-science
Lowe's Home Improvement, Cash Office Admin
Responsible for opening the store's cash office and preparing it for daily business.
- Checks/balancing cash registers and responsible for accounts payable.
- Monitoring of incoming and outgoing cash deposits.
- Ensuring all transactions are processed in an accurate manner and are accounted for properly.
- Working with the public and ensuring customer satisfaction and resolving any customer issues.
- Advising coworkers of proper compliance and daily tasks.
Candidate Info
years in workforce
years at this job
Office Admin/client Support/data Analyst
Act as a supplemental contact for the branches' operational and record keeping needs.
- Responsible for handling a heavy amount of data entry into the company's database.
- Uphold all function of operations; maintaining the branches' computer system, phone system, inventory, and financial coordination.
- Gaining valuable experience in a fast paced, high demand office.
- Liaison between building management and employees.
- Web content management.
- Bookkeeping and minor accounting.
- Tasked with being liaison to clients and analyzing client needs, and populating collected information for the technicians.
Candidate Info
years in workforce
years at this job
Excel I
Logistics And Transportation Management
Office Admin/billing
Process mass quantities of incoming LTL freight loads, YRC bills, and return bills.
- Data entry of large quantities of bol's including hazardous, time sensitive, Canadian and free astray with speed and accuracy.
- Scanning, faxing, and emailing necessary documentation to customs and corporate office.
- Check in drivers/close driver trips.
- Handle miscellaneous destination changes and OS&D discrepancies.
- Assist warehouse supervisors, dispatch and corporate office on resolving a range of concerns.
- Developed solid organizational skills and met high standards under tight deadlines.
- Excellent use of time management skills to work productively in an extremely fast pace setting.
Candidate Info
years in workforce
years at this job
Elementary Education
Inventory Control/office Admin
- Keep an accurate count of the product available in inventory.
- Responsible for entering and updating inventory into the WMS system in an accurate manner.
- During my supervisor's absence, I took on those duties such as updating daily spreadsheets and databases and trained new employees.
- During our Price Water House audit I was responsible for managing how the process was executed. This includes assigning appropriate areas to be audited and printing out and gathering proper paperwork.
- I also cross-trained in the shipping/receiving office. These duties included creating BOLs, scheduling appointments, and assisting drivers.
Candidate Info
years in workforce
years at this job
Office Admin
Check in all members by gathering demographic information for mortgage consultants
- Answer all incoming calls as well as schedule appointments for members.
- Set appointments and maintain daily calendar for (6) mortgage consultants
- Exhibited time management's skills by coordinating while maintaining daily office duties.
- Collect mortgage payments and pull credit reports.
- Works closely with Office Manger & Regional/National Directors
- Schedule meetings for office manager/Realtor's and set up workshop presentations
- Verify employment & landlord verifications and mail packages via Ups.
- Send out Mass emails to member's/agents/community leaders
- Order supplies and keep inventory for local office
Candidate Info
years in workforce
months at this job
Associate of Science
Liberal Studies
Field Office Admin. I
Greet visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly.
- Handle incoming and outgoing mail and interoffice communications.
- Perform office supply inventory and replenishment.
- Schedule incoming shipments for the receiving department
- Prepare routine correspondence, forms and other documents
- May perform data entry/retrieval functions
- Understands and observes all safety procedures and practices and ensures that employees observe all safety procedures and practices in order to prevent injuries or damage; schedules periodic safety meetings and solicits recommended changes to improve safety procedures
- Other duties as assigned.
Candidate Info
years in workforce
years at this job
Communications
Master of Arts
Strategic Project Office Admin
- Develop and monitor project staffing plans
- Track & manage contemplated change notices and change orders in the database
- Coordinate all travel accommodations, expense transactions, and corporate forms for general accounting and projects
- Assist the Project Manager (PM) in the drafting and issuance of project proposals, RFP’s, tenders, budgets, and preliminary schedules
- Maintain Contract Execution Tracking Log
- Keep the PM and others informed about project status and issues that may impact client relations
Candidate Info
years in workforce
years at this job
Excel I
Logistics And Transportation Management
Office Admin/billing
Process incoming LTL freight loads, YRC bills, and return bills.
- Data entry of large quantities of bol's including hazardous, time sensitive, Canadian and free astray with speed and accuracy.
- Scanning, faxing, and emailing necessary documentation to customs and corporate office.
- Check in drivers/close driver trips.
- Handle miscellaneous destination changes and OS&D discrepancies.
- Assist warehouse supervisors, dispatch and corporate office on resolving a range of concerns.
- Excellent use of time management skills to work efficiently in an extremely fast pace environment.
Candidate Info
years in workforce
years at this job
Interior Design
Front Office Admin
Answering phones & greeting customers
- Incoming & outgoing overnight packages
- Phone list & distribution
- Ordering all office & printing supplies including stationary, business cards & name badges
- Setting up facility maintenance & invoice approval
- Distribution of Customer Service Evaluations & assisting President's Admin. Staff on certain projects
- Supported employees from 37 branches
Candidate Info
years in workforce
years at this job
Communications Art
Liberal Arts
Office Admin
Switchboard/ Correspondence
- Processed Invoices
- Human Resource Support for confidential incidences/matters
- Provided translator services management/associates with language barriers
- Organized Site Events
Candidate Info
years in workforce
years at this job
Sales & Office Admin and Purchasing Manager
Responsible for managing the duties and responsibilities of the purchasing and receiving department. As a part of this management, the Purchasing Manager must maintain vendor relationships, authorize product purchasing, and oversee processes within the department.
- Responsible for accepting and editing procurement requests from various departments, corresponding with suppliers, preparing purchase orders, and managing product lists.
- Responsible for performing the product receiving process. The receiving process is defined as checking-in products, conducting quality assurance tests, creating returned merchandise authorizations, maintaining inventory, and disposing of equipment.
- Perform supportive role that acts as an administrative assistant to the Sales Team.
Candidate Info
years in workforce
years at this job
Broadcast Journalism
Front Office Admin and On-air Talent
Responsible for organizing promotions and contests
- Coordinator of Public Service Announcements
- MauiNow.com Events Calendar editor
- Generate billing/invoices for clients
- Promotional work with each station on location
- Employee of the year-2014
Candidate Info
years in workforce
years at this job
Office Technology / Business Administration
Office Admin
- Provide administrative support to the Operations Manager.
- Managed and ordered office supplies for office.
- Reconciled invoices and handled all departmental billing inquires.
- Managed monthly expense reports to ensure accurate posting of expenses and tracking of reimbursements.
- Shipment coordination and tracking for warehouse deliveries.
- Human Resources duties including maintaining employee files relative to hiring, reviews, payroll deductions, vacation records, etc.
- Set up new employees, collect and summarized timesheets.
- Performed Contract Administration for project work which included: Work
- Maintain office business machines (scanner, printer, fax machine, copier, etc.)
Candidate Info
years in workforce
years at this job
Computer Technology & Customer Service
Office Admin. Asst.
- Verify and update trailers on site using YMS
- Create and modify documents utilizing MS Office
- Utilize phone, fax, email and internet for office work.
- Maintained a filing system and office supplies.
- Create/Print Bills to Customers
- Assist drivers and visitors in the office.
Candidate Info
years in workforce
years at this job
Communications
Office Admin/receptionist
- Answer phones/ transfer calls/ multi tasking
- Open and close office during business hours
- File/ Fax/ Type contract of residence housing lease
- Answer calls regarding new sales inquiries of apartments and office spaces
Candidate Info
years in workforce
years at this job
Psychology
Office Admin
Organized client folders
- Maintain excel spreadsheets of client order
- Take notes of meetings for supervisor's notes
- Maintain office calendar
Candidate Info
years in workforce
years at this job
Human Resource Manangemant
Office Admin
- Arrange meetings and events
- Taking minutes on meetings
- Managing Diary
- Data capturing, Photocopying, send faxes, emails and Filling
Candidate Info
years in workforce
years at this job
Regional Office Admin
- Responsible for all Accounts Payable functions
- Responsible for daily Human Resources and Payroll Department functions
- Compile and verifiy invoices, reconcile vendor statements, index invoices and route to appropriate field clerk
- Obtain W-9 from new vendors and create accounts
- Prepare and send unconditional/conditional lien waivers to vendors
- Track and ensure proper lien releases are obtained from vendors prior to payment
- Review monthly statements and request any missing invoices
- Answer any vendor questions and assist with any invoicing issues
- Process payroll checks weekly for Mid-Atlantic region
- Process new hires for Mid-Atlantic region
Candidate Info
years in workforce
years at this job
Communication
Business Administration
Office Admin Associate
- Adding, updating and revising Department of Neuroscience WebPages.
- Administering travel reimbursements for faculty and staff of the Neuroscience Department.
- Following through with new hire Onboarding on the Neuroscience Department level.
- Managing departmental level new hire Onboarding for faculty, staff, and students.
- Analyzing purchasing orders and creating purchasing orders through PeopleSoft Financials Application.
- Conducting Asset Management Inventory and Audits on Capital and Non-Capital Equipment.
- Creating eRequests for office supplies, purchases, etc.
- Training Student Office Assistants for office support.
- Scheduling appointments for the Director of Neuroscience for meetings, visits, etc.
- Assisting travel arrangements for faculty and staff candidates.
Candidate Info
years in workforce
years at this job
Science
Agriculture
Cms 1500; Medicare Fraud & Abuse Prevention, Detection & Reporting; Uniform Bill (ub)-4
Front Office Admin/ Receptionist
- Schedule patient appointments, surgeries and medical consultations
- Insurance verification including copay and deductible determination
- Insurance authorizations and referals
- Create claims for electronic submission
- Post EEOB and patient payments
- A/R reports
- Follow up with denied claims
- Experience with OfficeMate, ExamWriter and Nextech
Candidate Info
years in workforce
years at this job
Hospital Coordinator/office Admin
Manage all general front office duties
- Coordinate Hospital surgeries for Pediatric patients
- Provide customer service
- Establish longevity in patient relationships
- Manage scheduling
- Billing
- Dentrix
- Insurance verifications/claims
- Create and update office forms
- Offered new ideas for office efficiency
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Office Admin Resume FAQ
What skills should I put on my resume for an office admin role?
Office admin positions are very demanding. In order to land this position, you'll need to show off your organizational skills, attention to detail and time management abilities.
The main responsibility of an admin is to keep all operations running. In your resume, make sure to highlight the following key abilities:
- Preparing payroll
- Filing
- Business etiquette
- Supply requisitions
- Clerical functions
- Calendar bookings
- Organization
- Time management
- Interpersonal skills
- Written and oral communication
- Multitasking
- Prioritization
- Problem-solving
An ideal candidate holds these amazing skills and qualifications. They are required to perform a variety of administrative tasks, ranging from answering phone calls to organizing all office documentation and managing leadership calendars.
What should I put on my resume for an office admin?
An office admin is essential for the success of every company. Here is a breakdown of what every job-winning resume should include:
- The resume header
- The resume objective or professional summary
- Employment history section
- Resume skills section
- Education section
These sections must have the most relevant details about your work history and skill sets. Be sure to outline your strongest qualifications, such as being able to work independently and your exceptional customer service.
Check out our extensive library with great resume examples that can help outline everything your resume needs. Be inspired with job specific samples that you can customize in our guide.
