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Facilities Coordinator Resume Samples
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Candidate Info
year in workforce
months at this job
Engineering Project Management
Engineering Management
Formula One Event Facilities Coordinator
Improved project deliverables continuously through taking photos and assisted manager to save 10% of budget by reducing unnecessary material wastes
- Quickly responded to inquiries while interacting with main client Singapore Grand Prix and several contractors
- Led three major defect inspections of facilities, such as indoor decoration, painting, furniture layout
- Revised previous drawings, documents and wrote closure-out report for future reference
- Served as specialist on engineering service desk to resolve emergencies, coordinating with Power and Track & Infrastructure team on race days
Candidate Info
years in workforce
years at this job
Public Relations
Facilities Coordinator
Created & executed internal and external events of every size (up to 450 people) and category with the Office Admin
- Team Off sites - managed vendors, communication, site logistics and set up and breakdown
- Quarterly Internal Events - office-wide events (FB Birthday Party, Game Day, Summer Day Away, Holiday
- Created and executed office-wide community service programs
- Updated office public space décor by building relationships with local restaurants, bars and venues to decorate
- Managed all outside facilities-related vendors that provide services to the Facebook Office: Catering, Vending, Office
- Expanded role by assisting with other remote offices in the Central Time Zone with the same types of responsibilities
Candidate Info
years in workforce
years at this job
High School Diploma
Facilities Coordinator
Oversaw more than 20 staff members across six job sites. Monitored employee performance, coordinated shipping/receiving, organized and distributed supplies, and performed administrative duties as necessary. Adopted quality management practices through application of continuous improvement processes.
- Directed, evaluated, set work plans for, and implemented improvement strategies for employees
- Administered day-to-day business functions to streamline operations and maximize productivity
- Oversaw pickup and delivery of mail and package deliveries, including packing, dispatching, and tracking
- Organized and distributed supplies to employees as specified in work requests; verified and logged deliveries
Candidate Info
years in workforce
years at this job
Education
Facilities Coordinator
Liaison between employees and building personnel for issuance of parking passes, scheduling cleaning contractors to clean or repair building areas, and vendor delivery.
- Received, sorted, and distributed incoming mail to appropriate location and/or individual. Processed and logged outgoing mail and express delivery packages through appropriate tracking mechanisms.
- Maintained master key sets for cabinets and doors, and coordinated order and repairs as necessary. Responded to "Facility Request Tickets" to determine best course of action and completed tasks in a cost effective and timely manner.
- Monitored and maintained copy room equipment & supplies. Coordinated repairs with copier vendor as necessary.
- Maintained stock of office supplies by processing employee requests and ordered replacement stock as necessary.
- Managed cleanliness of offices and bathrooms and coordinated necessary improvements.
- Coordinated set-ups for new employee work areas (office/cube) prior to occupancy. Prepared nameplate and provided starter supplies package.
Candidate Info
years in workforce
years at this job
Jr. Project Manager/facilities Coordinator
Successfully managed and prepared construction scopes, developed and tracked all budgets while meeting compact timelines for multiple and varying styles of projects across Campus. Solicited, evaluated and retained outside vendors.
- Selected 2 furniture vendors for a […] installation for a newly renovated classroom/office building. Coordinated and met the installation schedule.
- Coordinated, managed and met the schedule for a 72-seat faculty office moves.
- Managed tenant improvements for 44 College owned houses, furniture selection, purchase and installation.
- Maintained all necessary administrative duties pertaining to projects as well as team managed projects using Microsoft Office.
Candidate Info
years in workforce
year at this job
Business Administration And Water Distribution
Facilities Coordinator
Provided coordination support for 9 maintenance technicians, 1 supervisor and 1 manager.
- Assisted in implementing and became the Carlsbad site administrator for the new CMMS system (Mainsaver).
- Managed and maintained over 3000 assets and controlled over 1500 PM and maintenance documents through our CMMS.
- Managed the janitorial and landscaping vendors for the Carlsbad site. Assisted with all contract SOW.
- Set up all PM's for mechanics to complete on time.
- Provided monthly metrics using Excel documents and PowerPoint showing monthly data including PM completion percentage and corrective work orders. Along with providing wrench time and prep time on a monthly basis.
- Assisted in construction projects in coordination with facilities management.
Candidate Info
years in workforce
years at this job
Facilities Coordinator
Directed 2 supervisors and 25 maintenance technicians in support of maintenance operations for the casino and resort hotel with 496 rooms, and 11 kitchens and bars for facilities maintenance activities.
- HVAC-R, electrical, general repair, plumbing, fire/life/safety, elevators, pools/spas, and all other trades
- Served as liaison to end users by inspecting work to be performed and completed work
- Day to day monitoring of work order system and service requests by technicians and contractors
- Coordinated banquets, concerts, and events venues with various departments
Candidate Info
years in workforce
years at this job
Maintenance Tech Iv/ Facilities Coordinator
Directly responsible for the effective maintenance of equipment and machinery and ensure the safety and efficient operations of facilities.
- Worked closely with vendors and contractor's to set PM Service schedules and repairs for equipment and order related parts.
- Provided assistance and support to Project Engineers with major plant repairs and upgrades to achieve plant uptime goals in a cost effective manner.
- Prepared new CMMS part numbers, updated PM's and distributed parts received to mechanics.
- Instrumental as a Safety committee contributor, overseeing security system and facilitating new mechanics training to ensure the highest level of quality service.
- Performed service and maintenance of rubber mixers and mills, hydraulic presses, lift tables, Clayton steam generator and chemical treatment system, process water system, cooling tower, dust collector systems, belt conveyors and air compressors and Fire sprinkler system with fire pump.
- Maintained excellent safety record by adherence to safe work practices per plant and corporate policies, practices and procedures.
- Coached and mentored new mechanics on process and equipment maintenance.
Candidate Info
years in workforce
months at this job
Mass Communications / Broadcast Media
Facilities Coordinator
Reviewed generated reports and summarized information which identifies and improved service delivery
- Maintained office efficiency by implementing office systems, layouts, and equipment procurement
- Provided excellent customer service to all customers and ensured accurate information is given
- Developed creative incentives that increases staff/client productivity resulted in high output
- Distributed merchandise and marketing packages tailored for client needs and productivity
Candidate Info
years in workforce
years at this job
Business Management
Facilities Coordinator
Coordinated all moves for two buildings
- Arranged moves for individual's office, furniture, boxes, phones, and computers
- Directed all building repairs to include air conditioning, electrical, plumbing, and carpentry
- Worked closely with in house Dispatch to ensure complete customer satisfaction in a timely manner
- Assisted all levels of management, as well as outside contractors and vendors, by expediting badge paperwork and ensuring necessary proof of citizenship was completed
- Maintained oversight of contractor progress on construction projects
Candidate Info
years in workforce
years at this job
Facilities Coordinator
Member of operations team reporting directly to the facilities supervisor.
- Oversaw and managed day-to-day operations for over 400 employees; dispatching ten
- Coordinated building repair requests and engaged contractors for repairs.
- Inventoried and maintained all building and office supplies
- Performed administrative functions including scheduling, filing, and drafting meeting agendas.
- Acted as liaison between facilities staff, employees and external customers.
Candidate Info
years in workforce
years at this job
Computers
Facilities Coordinator
Purchased office supplies and equipment, including stationery, furniture, copiers, fax machines, computers and peripherals
- Handled FedEx, UPS, DHL and Airborne transactions. Supervised and facilitated office construction projects and repairs
- Coordinated maintenance schedules
- Negotiated with general contractors and electricians
- Reviewed and approved expense reports
Candidate Info
years in workforce
years at this job
History
Facilities Coordinator, Facility Specialist, and Building Attendant
Directed operations for Summit on the Park, a 95,000 square-foot community, banquet, and conference center
- Managed the maintenance and housekeeping departments of the township's sports complex, golf course, set of historic rental buildings, and newly constructed performing arts theater
- Hired and evaluated performance of front desk, maintenance, and housekeeping staff
- Created a system of records and reports regarding the cleanliness, safety, emergency preparedness, and accessibility of leisure facilities
- Developed and organized Risk Management procedures toward successful accreditation by the National Recreation and Parks Association
Candidate Info
years in workforce
years at this job
Associate of Arts
Senior Facilities Coordinator
Coordination of: construction, large company moves, space planning, new hires, janitorial staff, vendors and contractors. Worked with the city and property management to get projects completed.
- Responded to service tickets which included: HVAC, plumbing, electrical, lighting, diagnosed ergonomic evaluations/setups, door repair, office beautification and provided maintenance repairs to all areas of the buildings.
- Project Coordinator on construction projects working with contractors, vendors, architects and handled the budget.
- Managed POs, quotes and ordered furniture for the company.
- Assisted Shipping and Receiving.
Candidate Info
year in workforce
year at this job
Criminal Justice
Assistant Facilities Coordinator/residential
Served as a lead worker in the absence of property manager.
- Supervised and conducted property projects.
- Oversaw tenant relations and management of multiple residential buildings.
- Assisted engineer's in house calls.
- Paint houses and apartment buildings to code.
- Maintained a safe work environment consisting of cleaning materials and hazardous chemicals.
Candidate Info
years in workforce
years at this job
Office Administration
Facilities Coordinator
Responsible for facilities coordination for 20,000 square foot Greenville office including serving as initial point of contact for all site problems for 85 employees
- Managed vendor relations for 20 vendors to include invoice processing, account support and negotiations
- Ordered and maintained inventory for office supplies
- Issued building access badges and maintained access control system
- Coded incoming invoices and processed bills for designated area of responsibility
- Served as liaison for Scotiabank Procurement Card regarding coordinating account funds,
- Reconciled Scotiabank Office Services Purchasing card according to detailed department reports to ensure accuracy in charges and payments
- Managed company cars through GE Fleet Services for 30 vehicles, including approving or rejecting
Candidate Info
years in workforce
years at this job
Recreation And Tourism Studies
Facilities Coordinator
- Responsible for set up/tear down of all meeting rooms in accordance with client needs.
- Coordinated and delivered conference center briefing introducing potential new clients to AMA’s portfolio of services.
- Planned and executed strategy to ensure efficient management of assets – Managed, maintained and supported the reliability of the systems, equipment, properties and assets in the facility.
- Directed all activities relating to contracted facility services including beverage station inventory and catering service delivery and setup.
- Served as the primary point of contact for facility, including relationship management with the client, property owner, and facility management.
Candidate Info
years in workforce
years at this job
Advertising, Marketing
Facilities Coordinator
Managed existing store maintenance challenges for over 240 existing stores located in the North Eastern Region of the Country
- Reduced cost expenditures in multiple expense categories, including Lighting by12.5%, Pest Control by 50% and HVAC by 25% by analyzing current programs and pricing structure.
- Proficient at HEAT call logging and ticketing systems, Mustang Vendor Invoicing Systems.
- Working knowledge of Microsoft Office, Word and Excel.
- Managed the purchase order and invoicing process along with monthly aging reports for all repairs.
Candidate Info
years in workforce
years at this job
Design / Industry
Facilities Coordinator
Manage the building operations & maintenance for a 260,000 sq ft Bio-Med Manufacturing Plant that houses 460 employees and 17 departments.
- Build successful working relationships with 10 + outside contractors, and successfully collaborates with internal department managers for projects and service requests.
- Regularly evaluate processes & perform inspections that result in saving substantial operating costs.
- Streamlined recycling program that reduced land-fill disposal per ton by 65% and cost savings on 40 yard trash compactor which will last twice as long before being disposed of. Actively participates on green and safety committees. Introduced non-toxic cleaning chemical system that dispenses biodegradable materials to protect environment.
- Reduce down time for 160,000 sq ft warehouse through efficiently managing the maintenance of 4 forklifts, 3 pallet riders and 5 charging stations.
- Reduced cleaning costs by 50% from purchasing toxic standard brand supplies.
Candidate Info
years in workforce
years at this job
Business To Consumer
Facilities Coordinator
Lead responder/planner to all emergency plans
- Ordered and maintained kitchen supplies and stock
- Responsible for instillation and repairs around office
- Organized and produced special events such as "Fan Day"
- Created, produced, and stared in various recruiting online videos.
Candidate Info
years in workforce
years at this job
Executive Administrator/facilities Coordinator
Assist in managing general contractors involved in facilities upgrades and various construction projects.
- Responsible for prioritizing daily work orders and interaction with a population of 1,500+ employees in multiple sites.
- Develop and maintain vendor, landlord and property management relations for properties in portfolio.
- Supervise Building Technicians and BSC's to ensure all work orders are completed in a timely manner.
- Managed shutdown of roughly 300K/sf of acquired facilities in accordance with lease obligations.
- Schedule and coordination responsibilities in all processes of acquisition relocations in conjunction with rack and bench Hardware/Software Lab relocations. Involvement in five relocations in the past 2 years
- Responsible for creating schedules for all projects and ensuring timely completion.
Candidate Info
years in workforce
years at this job
Computer Applications
Psychology
Communications
CNSI - Facilities Coordinator
- Reconciled and prepared monthly financial reports for invoicing/accounts payable.
- Aided research proposals preparation for private and government funded research projects.
- Synchronized safety certifications, equipment usage, space allocation and tacking for user's research, and student worker assignments.
- Coordinated the 2010, 2011, and 2012 annual Cores Open House Conferences. Designed for internal and external academia researchers, speakers, vendors, sponsors, facility tours, and reception for 200+ participants.
Candidate Info
years in workforce
years at this job
Hvac Repair And Maintenance
Facilities Coordinator
Manage all maintenance of 60,000 sq. ft. building, grounds and HVAC equipment including energy management, air quality, generator, lighting and security systems
- Coordination of vendors, contractors and suppliers
- Ensure building is maintained for code compliance/government regulations; responsible for Hazmat removal
- Managed elevator pit project for waterproofing
- Provided Facilities management for the IT Department Server Room project
Candidate Info
years in workforce
years at this job
Management
Computer Sciences
Facilities Coordinator
Maintained and inspected 36,000 square feet of facility grounds. Served as first responder for all facility and equipment issues whether mechanical or upon staff request.
- Scheduled, Planned, and Coordinated preventive maintenance engineers, data technicians and construction contractors for building maintenance, telecommunication and HVAC utility systems.
- Solicit and analyze bids from contractors for repairs, renovations and maintenance.
- Responsible to purchase building and maintenance supplies, equipment or furniture when requested.
- Set up facility for meetings, trainings and parties including connecting audiovisual equipment.
- Meet with tenants to negotiate lease, management and service contracts, determine building security priorities and operational status of property.
Candidate Info
years in workforce
years at this job
Facilities Coordinator
Performed minor plumbing or electrical repair, painted touch ups, shelf or furniture repair, tested of boiler system and emergency lights
- Assisted in providing safe, presentable facilities by ensuring walks and parking areas were cleared and cleaned, signage and shrubbery was maintained, and outdoor equipment was operating properly
- Managed distribution of supplies and marketing materials to various bank department locations
- Manage outside contractors including maintain records and contracts
- Coordinating vendors on various projects
- Provide scheduling support building activities
Candidate Info
years in workforce
years at this job
Sociology
Facilities Coordinator
Oversees all building systems and maintenance activities including mechanical, electrical, fire/life safety, and elevators.
- Ensures all operations are in compliance with the Occupational Safety and Health Administration (OSHA) standards and regulations.
- Established documented procedures and guidelines for staff amenities and facilities use (access control, parking, gym facilities, common areas, private rooms, etc.)
- Facilitates the safety and facilities use segments of new staff orientation.
- Collaborates with other departments and leaders to implement in-house activities and initiatives.
- Supervises the work of the maintenance staff, custodial/janitorial staff and contract maintenance staff.
- Monitors the effectiveness and quality of guidelines being delivered to staff.
Candidate Info
years in workforce
years at this job
Facilities Coordinator
Promoted to Facilities Coordinator by quickly gaining efficiency with imaging (AutoCAD) and project management systems (CAFM - Facilities Management System), and exemplifying ability as an effective manager of people and multiple projects.
- Designed and planned new office spaces, including layout, furniture and equipment acquisitions, and coordinating and monitoring moves with Excel tracking spreadsheets
- Oversight of general office operations and equipment maintenance
- Managed staff assignments and distribution of work orders
- Manage inventory and process supply acquisitions
- Worked directly on signage design and maintenance of laser engraving machine
- Proficient in copier and printer repair and maintenance
Candidate Info
years in workforce
years at this job
Facilities Coordinator Maintenance
Managed 5 floors through three Buildings maintaining lighting, painting, and electrical, and carpentry and furniture repairs
- Snow removal of all properties
- Certificate of Fitness to operate Fire Alarm Systems
- Coordinated vendors and contractors the procurement of building supplies and repairs
- Clean church floor and Buffing and waxing
- Security/ Security License - Secured, oversaw surveillance cameras and all doors connected with the buildings
- Part of the Ministry in daily services and on Sunday
Candidate Info
years in workforce
years at this job
Business Administration
Facilities Coordinator
Key point of contact that manages all facilities engineering requirements, San Jose company events, resources for daily conferences, domestic & international travel logistics, on-site client support, and human resources related responsibilities.
- Handles & monitors calendars for executive team by scheduling and coordinating meetings and events.
- Ensures all proper access for onsite clients & contractors visits.
- Instrumental directs new hire onboarding as well as professionally conducts employee exit procedures.
- Directs all facilities services request/quotes to maintain smoothly operated, organized, and safe work environment.
- Consolidates and ensures necessary expense documentation are in order for executive team for Account Payable(AP) processing.
- Participates in Green Team and enforces Green Initiatives activities.
- Coordinated with Pebble Beach representatives to manage engagement with Corporate Hospitality areas.
- Ensured event requirements were supported with proper resources.
Candidate Info
years in workforce
months at this job
Majoring Business Management
Project Coordinator/ Facilities Coordinator
- Processed and analyzed all vendor invoices for accuracy and payment.
- Managed and maintained office equipment and service contracts.
- Performed inventory control, ordering and ensure all deliveries were accurate and on time.
- Managed daily communications with overseas suppliers on product availability.
- Monitored massager services and transaction daily.
Candidate Info
years in workforce
months at this job
Rexburg, Id
Buyer/facilities Coordinator
Responsible for company relocation of 50 employees and installation of new cubicles. Supervised the design and set up of offices at the new facility.
- In-charge of shipping and receiving; interfaced with U.S. and foreign customs personnel, and local customs brokers.
- Handled materials handling and special projects for international satellite monitoring systems manufacturer. Tracked and expedited orders to ensure availability of materials.
- Negotiated with various vendors/suppliers on office equipment and software.
Candidate Info
years in workforce
months at this job
Criminal Justice
Master of Science
Contract Facilities Coordinator/ Mailroom Supervisor
Coordinate multiple internal office moves to co-locate functional teams and increase productivity.
- Provide direction on day-to-day building management operations.
- Supervise four (4) Mailroom personnel staff (Reprographics, Audio/Visual, conference room scheduling, and shipping/receiving)
- Ensure leasers are compliant with the lease agreement and program deliverables are delivered timely each month.
- Coordinates the processing of all types of incoming and outgoing mail, freight deliveries, bulk mailings, publications, and private service pickups, and deliveries.
- Recommends improvements, changes or new policies and procedures to improve service and control costs.
Candidate Info
years in workforce
years at this job
Facilities Coordinator/shipping & Receiving
Fulfilled all domestic and international shipping requests, packaging and labeling of all outbound shipments, monitored tracking and delivery of all company shipments, UPS Campus Ship Coordinator, created invoices and packing slips for all international shipments as well as created international document files. Processed all returns to customers as well as all repairs to Moduslink.
- Respond to all employee requests such as, replace lighting fixtures, replenish inventory for lavatory, break room, warehouse. Served as a liaison between vendors. Ordered all supplies.
- Served as a liaison for all contracted printers - vendor contract, scheduled maintenance, ordering and replacement of ink cartridges, toners and imaging units.
- Created and organized spreadsheets in MS Excel.
Candidate Info
years in workforce
years at this job
Political Science
Small Arms Lead/ Facilities Coordinator
Supervised and assigned work to (6) Small Arms Technicians and (1) Electro Optical Technician.
- Responsible for the physical security as well as daily accountability of over $100 million worth of government assets.
- Coordinated appointment scheduling with the Supply section, Marine Units turning in/picking up gear, and the Transportation section for the packing and shipping of assets.
- Filled in as the Lead Mechanic for the Maintenance Section for (3) months while the position was unfilled as well as my duties as the Small Arms Lead.
- Assisted all new hires with badging and billeting
- Registered all vehicles with base operations
- Assisted with the drawdown and eventual closure of Honeywell's LOGCOM project.
Candidate Info
years in workforce
years at this job
Music Education
Field Facilities Coordinator
Coordinates the design, construction, renovation, maintenance and operation of all transmission maintenance field facilities.
- Responsible for direct supervision of 3 building services personnel at remote field locations.
- Significantly improved field facilities maintenance practices and procedures.
- Successful project management and oversight of the tenant finishes contract for critical infrastructure at Backup Control Center, Frederick, CO.
- New construction of 8000 sq. ft. field facility in Sidney, NE, on schedule and under budget.
Candidate Info
years in workforce
years at this job
Facilities Management For Schools And Commercial Buildings Program
Facilities Coordinator Manager/ Supervisor/ Maintenance Technician
Provide supportive supervision to maintenance and cleaning staff, set appropriate time frames for completion of work orders and assist staff in time management.
- Escort and communicate with vendors engaged in performance, maintenance and repair of equipment and services.
- Develops, implements, monitors and adapts systems or procedures to ensure high quality maintenance and repair of homes and programs.
- Reviews and monitors all maintenance related expenditures (i.e. home depot, mileage reimbursement and petty cash expenditure.
- Twenty-four hours accessibility through beeper and/or telephone
- Created reports documenting performance, results and issues related to residential concerns.
- Demonstrated and/or employed standard safety policies and procedures as required by OSHA and/or agency policies.
Candidate Info
years in workforce
year at this job
Business Administration
Facilities Coordinator - Lead Facilities Coordinator
Lead a team responsible for the maintenance of the Flywheel sports studio facilities.
- Improved corporate wide computer program/system for detecting bikes that need calibration.
- Managed supply inventory levels.
- Became the expert on mechanical bike repair and calibration.
- Improved system procedures to maximize efficiency and customer benefit.
- Mastered the computer systems, mechanical systems and physical aspects of the position.
- Employee of the month award recognized for outstanding customer service and work ethic.
Candidate Info
years in workforce
months at this job
Civil Engineering
Facilities Coordinator
Supervised and train facility employees and contractors
- Assisted the Facilities Manager in all aspects of project implementation and external contacts
- Conducted department meetings to support and facilitate communication
- Managed the CMMS system receiving/assigning work orders into the system data
- Provided the overall system administration
- Coordinate all facilities activities, work direction and support systems
- Prepare and maintain RFPs bid information and other contract documents
- Prepare internal bill backs and documents for events supported by the Facilities organization
Candidate Info
years in workforce
year at this job
Management
Facilities Coordinator
Managed an office of 40+ employees in which duties included, but were not limited to, answering incoming calls, ordering and stocking kitchen and office supplies, making arrangements for new hires, maintaining the appearance of the office, etc.
- Sort and distribute incoming and outgoing mail for USPS, UPS, FedEx, and courier services
- Point of contact for various vendors i.e. Fresh Direct, Seamless Web, WB Mason, Evans Coffee, etc.
- Reviewed and processed invoices from vendors using Concur
- Assist with basic IT issues throughout all conference rooms and the print room
- Arranged various office events and luncheons
Candidate Info
years in workforce
months at this job
High School Diploma
Office Facilities Coordinator
Client Services for Diageo North America
- Manage Konica Minolta printer/fax machines throughout entire site including provider relationship
- Coordinating three offices with 200 employees - Brand Technical Center, Packaging Office and Plant Office
- Sustained evacuation list, and seating charts
- Compiled and provided Administrator with monthly financial reports
- Supported all new hires and employees leaving the company
- Enhanced the process for ordering special supplies for Diageo employees along with regulating
- Technical skills include proficiency in Condeco, Excel, IS Self-Serve, Intrado, Microsoft Word, Outlook, Power Point, Projector and Video Conferencing
Candidate Info
years in workforce
year at this job
Facilities Coordinator
Answered phones and responded to customers' (both employees' and outside vendors') requests
- Maintained database for all company-owned leased and sub-leased properties
- Handled all AR/AP for vendor invoicing and payments, coordinated travel for departmental employees
- Maintained departmental files for vendor and real estate
Candidate Info
years in workforce
months at this job
Business
Bachelor of Arts
Facilities Coordinator (contract)
Managed floor planning and seating logistics
- Maintained accurate and up-to-date seating charts
- Coordinated employee moves, adds and changes with desktop support and telecommunications
- Central contact for building facilities matters
- Prepared and assisted with the preparation of space planning and headcount reports
- Participated in coordination and scheduling of evacuation drills
- Scheduled common area conference rooms for employees
- Issued work orders to building engineers and janitorial staff
Candidate Info
years in workforce
years at this job
Senior Administrative Assistant/facilities Coordinator
Site Receptionist and personal admin functions to over 200 employees.
- Served as communication point-person for the site and provided information based on wide knowledge of department and company practices and policies.
- Executed purchase order processing, budget tracking, invoice and charge-backs. Liaison between procurement, and accounts payable.
- Organized on and offsite events for the Corporation.
- Handle incoming deliveries and receivables into Oracle database.
- Maintain equipment tracking data base including the coordination of sending out equipment due for calibration and document its return to fall within our auditors guidelines.
- Maintain and replenish all office supplies.
- Provided general support for the site and ensuring that requests for action or information were addressed promptly.
Candidate Info
years in workforce
years at this job
Sports Medicine
Facilities Coordinator
- General building maintenance and repairs to include but, not limited to replacing light bulbs, plumbing fixtures, and repairs to building.
- Performs daily building walk-through to ensure 100% maintenance functionality.
- Planning for building space and furniture needs.
- Assists in the development and implementation of facility standards within budgets and project scheduled to effectively meet functional requirements.
- Routinely schedules and interacts with contractors, vendors, and suppliers as well as direct contact with building property management personnel.
- Provides onsite supervision for electrical, HVAC, plumbing, data upgrades, remodeling and construction projects.
- Successfully negotiated for [company name] to obtain 350 office cubicles and chairs free of charge for a total savings of $300,000.00
Candidate Info
years in workforce
years at this job
Drama Dept
Facilities Coordinator
Track, log, and process all facilities requests to 3 other technicians via blackberry and FM Pilot software (facilities program) and escalate maintenance problems or concerns to Ohio office (management) as needed.
- Junior Estimator on construction jobs & renovation for Swimwear, Sleepwear, and showroom atelier.
- Managed company move from Grace Building location (over 400 employees, 7 floors) to 1740 Broadway (18 floors)
- Floor Plan settings & I.T. appointments
- Shipping & Receiving (including overseas & Hazmat protection and processing)
- Maintained all Xerox and HP computer printers, including toners, paper, and all accessories.
- Daily liaison between HR and building management.
- Received and signed off on vendors/sub-contractors bills and work orders for anything under $5,000.
Candidate Info
years in workforce
years at this job
Sport Management
Marketing
Athletic Facilities Coordinator
- Coordinated operational needs for all [company name] athletic events including opening and closing of athletic facilities, planning and implementation of events, and creation of financial statements for events
- Managed, trained, and hired over 100 students to be part of event staff for athletic facility events and games
- Processed payroll and staff expenses regarding athletic and outside rental events
- Coordinated with Presidential Debate Commission to provide operational needs for 2012 Presidential Debate, including preparation and supervision of the Media Filing Center
Candidate Info
years in workforce
years at this job
Business Administration Program
Business
Computer Programming
Facilities Coordinator
Former employer, JPMorgan Chase, outsourced Real Estate Facilities Management Department.
- Assist Southwest Region Facilities Managers in the administration of maintenance and repairs of properties owned and leased by JPMorgan Chase & Co.
- Open, close facilities work orders; process purchase orders and invoices for payment
- Initiate projects in OneView system; approve project budgets
- Process access badge requests for contractors, administer Privacy Awareness and Resiliency Risk Awareness training, log all completed training
- Super User (Help Desk) for 360 Facility work order program
- Train staff in the use of invoicing and purchase order systems
- Inventory, order all office supplies; process expense reports; assist with travel arrangements
Candidate Info
years in workforce
years at this job
Facilities Coordinator
Contract and COI management for contractors and administration in accordance with company policy and procurement guidelines
- Innovation administrative support including updating and maintaining the innovation action
- AP process assistance including invoice coding for submission to Property Management for approval, payment processing
- Payroll Administration assistance including review of employee timesheets and forwarding to Property Management for approval, entry into PeopleSoft, updating employee PTO
- Fire Safety Administration and Maintenance for 8 buildings including evacuation plan
Candidate Info
years in workforce
years at this job
Facilities Coordinator
Manage and maintain facilities, mail room equipment, including EMS mailing system, electric, gas, HVAC, plumbing, and refrigeration.
- Excellent mechanical and design capability, with ability to disassemble, repair, replace, install, reassemble parts, and adjust equipment based on vast personal knowledge and manufacturer specifications.
- Serve as back up to building engineer with duties that may include management of office projects, secure and safeguard facilities.
- Make sure all packages, mailings, shipping, invoices and receipts are accurate and signed after purchased orders or scheduled work is finished by all vendors for the facilities department.
- Manage departmental supplies, inventory, and budget while remaining in compliance with cost controls and organizational directives.
- Serve as back up to Copy Department Manager and perform extensive copying functions.
- Distribute daily work duties to my assistants as required.
Candidate Info
years in workforce
year at this job
Facilities Coordinator II
Responsible for providing support to on-demand corrective business and maintenance requests from 1,500 employees daily
- Manage Move/Add/Change activities
- Coordinate, oversee, and manage repair and maintenance work assignments performed by technicians
- Inspect the quality of work of both technicians and vendors
- Perform routine building inspections and preventative checks
- Responsible for facilities inspections and reports
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