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Executive Coordinator Resume Samples
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Candidate Info
years in workforce
years at this job
Business Administration
Biology
Executive Coordinator
Core functions include inventory planning and procurement; human resources management and administration; operations program integration. Manage and prioritize CEO's calendar. Monitored and scheduled all company functions and training events. Meet with individuals or groups on behalf of CEO. Coordinate and direct staff and services for the CEO. The development of long/short term implementation of staffing, strategic business plan and policy development. Functioned as a key member of the senior management team in forecasting, business and staff development.
- Implemented companywide employee development training program to increase production output, quality, and process improvement.
- Streamlined company purchasing process to lean standard on product, services, and material purchasing. Reduced raw material inventory by 60% over 1 year.
- Coordinated human resource efforts to support new company objectives. Identified the key elements and skills needed by new employees.
- Reduced payroll cost by %50 annually, and cut processing errors.
Candidate Info
years in workforce
years at this job
Communication Studies
Executive Coordinator
Functioned as Site Manager at [company name]'s ten regional Quarterback Development Camps
- Managed organization's year-round on-line marketing effort and third-party marketing vendor relationships
- Coordinated annual trade show strategic plan and manage all aspects of trade show presence, including travel, promotional item ordering, booth design & set-up, and in-show presentations
- Maintained a 5,000 record MS Access database of all past and present camp participant contact information
- Contributed to update of web content at www.completeqb.com & organization's toll-free phone line
- Developed content and administered monthly email newsletter
Candidate Info
years in workforce
year at this job
Management
Executive Coordinator
Supplied high-level administrative service to Director of Product Strategy and 7 direct reports.
- Maintained heavy appointment calendar booked with internal/external clients and business leaders.
- Cleaned up 10 years of files in executive's office by recommending files be moved to off-site storage facility.
- Coordinated Board and management meetings twice monthly via WebEx; compiled and synthesized information from attendees into a PowerPoint presentation and worked with IT to ensure seamless execution.
- Point of contact for new hires and contractors in acquiring telephone equipment and granting system access.
Candidate Info
years in workforce
years at this job
Operations Management
Executive Coordinator
Worked with CIO and technology VPs to ensure various projects progressed and achieved set benchmarks.
- Participated in business discussions regarding organizational changes, future releases and business processes.
- Compiled project management data in monthly report to show trends in resource allocation over project lifespan.
- Acted as a relationship liaison between [company name]' multiple technology departments, in addition to its domestic and international vendors.
- Managed travel, contracts and invoices; communicated approval for accounts payable.
Candidate Info
years in workforce
years at this job
High School Diploma
Senior Executive Coordinator
Provide support to the Vice President of Clinical Research and Medical Affairs (VP)
- Provide ongoing support to all staff members reporting to the VP
- Assist with special projects, gathering data and preparing reports, ensuring deadlines are met and information and materials are prepared and delivered in advance
- Maintain VP's calendar, ensuring appointments are prioritized
- Coordinate travel arrangements for VP and staff reporting to him, ensuring accommodations meet or exceed their needs
- Compose routine correspondence, paying special attention to detail
Candidate Info
years in workforce
years at this job
Psychology
Executive Coordinator
Established office of start-up consulting company, coordinated project invoicing and vendor payables, and implemented a project management system.
- Managed the development of company website and marketing materials
- Provided support to sales team with by leading staff meetings
- Coordinated travel for client meetings and speaking engagements.
- Supported sustainability project management by data gathering and research for client deliverables and assisted with project implementation and development of training sessions
Candidate Info
years in workforce
years at this job
Interdisciplinary Studies
Human Development And Leadership
Executive Coordinator
Advised, assisted, and counseled economically disadvantaged clients, ex-offenders, along with homeless families, and individuals.
- Investigated, interviewed, provided verbal/written documentation, and recommendations to various agencies in order to assist participants.
- Routinely performed relocation services in order to provide shelter for clients and families.
- Arranged housing, educational assistance, and employment services.
Candidate Info
years in workforce
years at this job
Business Administration
Master of Business Administration
Executive Coordinator
- Assisted the VP of Business Development with marketing/communications, patient relations, and physician recruitment & real estate transactions.
- Managed $821,000 budget for marketing activities.
- Coordinated physician recruitment activities.
- Reconciled and processed monthly income guarantee statements for recruited physicians.
- Served as administrative liaison between patients, department managers and risk department for patient satisfaction.
Candidate Info
years in workforce
year at this job
Political Science
Marketing Analyst/executive Coordinator
- Process all administrative tasks for [company name] Executive Team -- report directly to CEO and CTO
- Conducted research for potential collaborative partners to expand [company name] platform usage
- Developed and presented reports to upper management on research findings with detailed hierarchy of suggested best fit collaborative partners
- Completed an evaluation study of donor organization funding in the Health Information Communication Technology Community
- Contributed to executive team discussions regarding the development of new marketing strategies
Candidate Info
years in workforce
years at this job
Organization Dynamics
Executive Coordinator
Manager of departmental budgets, websites, databases, training, meetings, and majority of departmental programs and processes.
- Provided daily support to a direct report to CEO, including management of schedule, correspondence, presentations, spreadsheets, complex travel using commercial sources and corporate fleet. Interacted daily with C-level executives, including CEO.
- Spearheaded development and maintenance of departmental websites and portals onWyeth.com and the intranet. Contributed to design, set up, and content management.
- Handled operating, capital, and headcount budgets for cost centers in two divisions.
- Directed the development and implementation of a new web-based database to track worldwide deal portfolio. Presented new applications and trained staff as needed.
- Served as member of the Business Development Leadership Team and acted as the Division Liaison to the Global Records Management Council.
- Supervised administrative staff indirectly. Conducted monthly staff meetings and participated in performance management and salary decisions.
- Handled all procurement activities for the department.
- Planned, organized, and facilitated large-scale off-site meetings (100+ international participants) and on-site meetings (e.g., Town Hall meetings, year-end reviews, etc.)
- Facilitated regular Committee meetings with Executive Management participation (e.g., M&A Committee, Pharmaceutical Licensing Council).
- Handled highly sensitive business and personnel information on a daily basis.
Candidate Info
years in workforce
years at this job
Business Administration
Global Executive Coordinator
Supported the Global Executive Talent team by performing administrative duties, scheduling interviews and coordinating large meetings with domestic and international Cisco executives
- Developed a scheduling system to maximize time efficiency and convenience board members and executive vice presidents
- Assisted on company culture development projects and the refreshing the company-wide leadership model
- Provided support to executive developmental and growth meetings while maintaining a high level of confidentiality
Candidate Info
years in workforce
year at this job
English
Communication Management
Sr. Project Administrator & Sr. Executive Coordinator
Provided project/account and administrative support for Vice President Business Development and Business Strategy
- Managed project timelines, artifacts, action items, notes, contracts, files and databases
- Conduct research, produce quantitative and qualitative reports and PowerPoint presentations in support of business objectives
- Prioritized and managed workflow and deliverables among multiple members of the organization
- Collaborated to identify and develop strategic partnerships to drive WB content through online channel partners
- Liaised with internal clients and distribution partners regarding deliverables for executed agreements
- Researched and reported on communication policy, industry trends and other relevant information
- Coordinated travel, organized meetings, created agendas, developed communication tools, handled logistics, prepared expense reports, order office supplies and handled various administrative tasks.
Candidate Info
months in workforce
months at this job
Social Work
Computer Science
Executive Coordinator
Coordinated operation of computerized election results for the Milwaukee Sentinel, WISN-TV, WITI-TV AND WTMJ-TV.
- Collected and organized data for election night coverage
- Employed personnel for field reporters and input operators.
- Trained personnel via written instructions and election night training session
- Prepared annual budget and quarterly expenditure report
Candidate Info
years in workforce
years at this job
Accounting
Executive Coordinator / Realtor & Loan Officer, Campbell
Right hand of CEO. Liaison for all vendor relations, clientele, personnel & associates. Provided organization to the office and implemented new managerial and operational systems.
- Co-managed office & trained and supervised Transaction Coordinator
- Assisted with all real estate and mortgage transactions, including writing contracts and originating loans
- Managed calendar and scheduled meetings
- Created & implemented transaction coordination database
- Implemented marketing & follow-up systems
- Assisted all agents with their training and marketing
- Coordinated & lead informational workshops for clients, office sales meetings, educational trainings & conferences for personnel & agents
Candidate Info
years in workforce
years at this job
Sociology
Non-profit Management
Executive Coordinator
Provided administrative support to the Chief Executive Officer, Agency Management Team and Board of Directors.
- Developed processes for grant funding opportunities, oversaw all grants and proposals.
- Managed all aspects of fundraising events: concept, development, implementation, programming, vendor relations, staffing, entertainment, live and silent auctions, monies collection, donor relations.
- Oversaw development efforts to include website redesign, marketing, social media, individual and corporate donor relations, strategic planning.
- Handled small and large contracts with precision and ensured meeting of contractual obligations.
- Created and maintained successful relationships with vendors.
- Department, project and staff management: Information Technology, Facilities, Volunteer Program.
- Actively participated in creation and implementation of strategic plans for agency, marketing, Board development, and volunteerism.
- Demonstrated team leadership with corporate and regional staff
- Supported all Board of Directors development initiatives, projects.
Candidate Info
years in workforce
years at this job
Paralegal Studies
Executive Coordinator
Supported Chief Executive Officer for 500-employee company
- Supervised Department Secretary
- Ensured physician contracts were current and payments to physicians were timely
- Took and transcribed minutes for Board of Directors meetings. Prepared packets for the meetings.
Candidate Info
years in workforce
year at this job
High School Diploma
Executive Coordinator
Supported Vice President and Secretary of the Corporation and served as a liaison between trustees and President.
- Supported the planning of all meetings of University's Board of Trustees and its committees.
- Interacted daily with trustees and senior level University staff; prepared meeting materials and reports and maintained corporate records.
- Completed an office reorganization and streamlining of all procedures.
Candidate Info
years in workforce
years at this job
Business Management
Business Administration
Executive Coordinator of Quality and Development
Resolved customer inquiries.
- Formed and maintained a customer database that contained customer information, manufacturing inventory, system service, and complaints.
- Reconciled accounts for international sales.
- Provided administrative support to Vice President.
- Generated expense reports for technical advisors and engineers.
- Created revenue and statistical reports to senior management and Board of Directors.
Candidate Info
years in workforce
years at this job
Business Administration
Office Manager/executive Coordinator
Provide office management and executive support to CEO/Principal Shareholder, COO, VP & GM of Recruiting & Operations and supervisory guidance to office support staff.
- Processed confidential new business with CEO. Including processing contract change orders
- Prepared sales presentations utilizing spreadsheets with complex formulas, links and merges from MS Excel and MS Access into MS PowerPoint presentations
- Renegotiated/Purchased supply contracts with vendors/suppliers reducing office supply costs by 25% and provided office with cost effective materials
- Prearranged flight, hotel, client dinners and itinerary for CEO, COO and VP
- Prepared executives expense reports and researched and resolved any discrepancies
- Managed CEO, COO & VP's E-Calendar & E-Tasks utilizing MS Outlook and Lotus Notes
- Scheduled internal and external meetings/appointments and ensured proper facilities/equipment and appropriate materials were available
- Prepared bids for distribution to major telecommunication companies
Candidate Info
years in workforce
years at this job
Principles Of Project Management
Executive Coordinator, President, CEO and Chairman's Office
Provided support to the CEO and Chairman of the Board maintaining confidential representation.
- Planned and managed special events within or under budget.
- Developed and maintained the Chairman's internal web page, ensuring accuracy and timely dissemination of content.
- Managed sales incentive program and awards.
Candidate Info
years in workforce
year at this job
Legal Studies
Executive Coordinator & Board of Directors Liaison to CEO
Worked closely with CEO, Community Relations Team, and Board of Directors to ensure organization's mission was successfully shared with the community.
- Responsible for the planning and preparation for all Board of Directors meetings, as well as the follow up and distribution of meeting minutes.
- Provided accurate editing and consulting on all CEO communications.
- Developed original marketing tools, including brochures, informational DVDs, newsletters, and holiday mailings (utilized Adobe InDesign & PowerPoint).
- Drafted all donor correspondence, and effectively researched grants.
Candidate Info
years in workforce
year at this job
EXECUTIVE COORDINATOR to Vice-chairman
- Managed all aspects of Vice-Chairman's daily schedule including heavy conference call coordination
- Scheduled extensive calendar and heavy domestic and international travel for Vice-Chairman, as well as visiting international executives
- Planned meetings and compiled materials for both International Executive Committee meetings and International Council meetings
- Prepared presentations for internal and external meetings
- Provided support for personal travel
Candidate Info
years in workforce
years at this job
Secretarial & Word Information Processing
Executive Coordinator
- Provided confidential administrative support to Vice President, Human Resources and HR managers.
- Initiated/administered personal loan promissory notes, managed loan files, and prepared quarterly loan
- Managed, edited, and distributed monthly event calendar for 500+ corporate employees.
- Key member of Human Resources Transition Management Team for closure of the Beverage Division.
- Coordinated luncheons, meetings, and special events for 500+ attendees.
- Coordinated Nestlé Service Award program.
- Maintained the Human Resources Department personnel files.
Candidate Info
years in workforce
years at this job
Management
Executive Coordinator
Assistant to the President/Medical Director, Chief Operating Officer and Sr. Vice President of Administration with all day to day responsibilities.
- Assisted Director of Management Information and Analysis in forms development and review.
- Managed credentialing of all physicians, nurses, psychologist and neuropshychometrists for licensure and registration at appropriate hospitals. Entailed processing and tracking.
- Developed efficient means of purchasing, including supplies and printing.
Candidate Info
years in workforce
years at this job
Executive Coordinator
Managed and Coordinated two(2) office locations
- Coordinate and assisted in contract and project proposals
- Created reports, presentations and budget projections
- Scheduled Meetings, Plan Travel
- Met with Vendors and Clients to discuss proposals and contracts
- Handled Personnel Interviews, Offers and Benefits
- Developed Certification packets for HUB, empowerment and other City/County
Candidate Info
years in workforce
years at this job
Kinesiology
Architecture
Executive Coordinator
Provided all administrative support to owners.
- Attended board meetings, conferences, and conventions with owners and at times stood in as proxy.
- Helped plan and organize company functions.
- Scheduled appointments and meetings for owners as well as co-workers.
- Preparation and submittal of expense reports.
- Developed and implemented administrative methods and procedures for the office.
- Designed and produced desktop publications such as business memorandums, proposals, presentations, and other marketing materials.
- Assisted in the building and remodeling process for multiple Subway Restaurant locations, including scouting locations, taking care of permits and code ordinance, setting up all accounts, ordering equipment, tracking inventory, and physical construction of stores including but not limited to; plumbing, carpentry, HVAC, construction, demolition, electrical, etc.
Candidate Info
years in workforce
years at this job
Bachelor of Science
Executive Coordinator
- Performed a wide variety of executive secretarial and administrative duties as required by daily operations.
- Organized group activities and schedules and developed procedures to ensure smooth office operations
- Reviewed and summarized miscellaneous reports and documents and prepared background documents as necessary.
- Reviewed and evaluated all incoming mail to identify those items requiring priority attention.
- Independently responded to letters and general correspondence of a routine nature.
- Maintained appointment schedules and calendars for the CEO by arranging board meetings and conferences.
- Participated in board meetings and recorded minutes for distribution.
Candidate Info
month in workforce
month at this job
Industrial Engineering
Executive Coordinator
- Proposed a charity event to a representative from [company name] Stand and received approval to use The Kobe Bryant Gymnasium to host event
- Garnered awareness to the event through flyers, social media, and word of mouth marketing techniques
- Successfully managed to have twelve teams sign up and raised funds in excess of $800
Candidate Info
years in workforce
years at this job
Business Management
Business Management
Executive Coordinator
Managed day-to-day activities of high level executives and senior management including calendar management, scheduling of executive travel, expense report preparation, and meeting planning
- Assistant Intranet web publisher for employee intranet
- Company Records Information Management Coordinator for Insurance Division responsible for ensuring compliance throughout the organization
- Gathered statistical information and prepared PowerPoint presentations
- Developed mentoring program for administrative assistants and created an Administrative Assistant Policies and Procedures manual
- Organized, prepared and maintained orientation schedule for new employees
- Audited employee corporate credit card expenditures, monitored usage and ensured compliance with company travel and expense policies
- Analyzed executive office technology needs and implemented recommended changes
- Planned and organized group business events
- Screened executive telephone calls, problem solved when appropriate, and redirected callers to appropriate individuals when resolutions were not within scope of authority
Candidate Info
years in workforce
years at this job
English Literature
Higher Education Administration: Student Affairs
Liberal Studies
Executive Coordinator
Collaborated with the International Services Office to assist prospective international non-degree students and ensure they are able to take courses with their Visa
- Supervised 1-2 graduate students and office assistant
- Referred prospective International degree candidates to the appropriate department for information on programs
- Worked alongside consulates in the DC area to better assist International Diplomats and their dependents in registering as a non-degree student
- Served as the primary point of contact for special non-degree programs and populations (e.g., Summer International Institutes, School Without Walls, Center for Talented Youth, Pre-College Programs, Semester in Washington)
- Managed and review non-degree students' applications and enrollment, while maintaining the online application
- Uploaded approved applications into Banner and notified applicants of the status of their application
- Provided information on registration, tuition costs, housing, and academic/financial policies
- Organized the Graduate Academic Professional Development Series logistics (room scheduling, set-up, and audio/visual) and served as the point of contact for presenters/facilitators, while tracking attendance and tabulates workshop evaluations and assisting the Graduate Marketing and Recruitment Specialist in publicizing events.
Candidate Info
years in workforce
years at this job
Executive Coordinator
Responsibilities included assisting Senior Vice President, Corporate Property Manager fulfill the overall management, operations, maintenance, leasing and security functions for the branch network.
- Accountable for generating all correspondence, appointments, travel arrangements, calendars, conference calls, expense reports, screening and directing telephone calls. Primary liaison between Property Manager and all internal/external customers.
- Coordinated all reporting, projects and systems with four Regional Property Managers and their respective Administrative Assistants.
- Prepared materials for meetings and presentations to include agendas and minutes. Coordinated catering, if requested.
- Maintained budget for operating expense and capital plans. Reconciled monthly variance reports, initiated requisitions and work orders, extensive coordination with purchasing and accounts payable departments.
- Compiled and maintained monthly project report. Coordinated bi-weekly project meetings and prepared reports for distribution.
- Administered contracts for maintenance and service of bank branches. Organized bid packages. Tracked changes/addendums during the term of contract. Processed invoices for payment.
- Processed timecards, e-mailed to payroll on weekly basis, tracked all absences, maintained vacation calendar for department.
- Maintained several department reports: Fleet, OREO, Organizational Chart, Staff Compliment, Emergency Phone Lists and Call Trees.
- Disaster Recovery Team Member. Maintained employee database (New Orleans Region) for preparations of disaster recovery.
- Assisted Property Manager on real estate lease negotiations for bank owned and leased properties. Prepared all necessary documents. Maintained relationship and worked along with landlords and tenants. Managed monthly tenant rent roll.
Candidate Info
years in workforce
years at this job
Executive Coordinator
Responsibilities included assisting Senior Vice President, Corporate Property Manager fulfill the overall management, operations, maintenance, leasing and security functions for the branch network.
- Accountable for generating all correspondence, appointments, travel arrangements, calendars, conference calls, expense reports, screening and directing telephone calls. Primary liaison between Property Manager and all internal/external customers.
- Coordinated all reporting, projects and systems with four Regional Property Managers and their respective Administrative Assistants.
- Prepared materials for meetings and presentations to include agendas and minutes. Coordinated catering, if requested.
- Maintained budget for operating expense and capital plans. Reconciled monthly variance reports, initiated requisitions and work orders, extensive coordination with purchasing and accounts payable departments.
- Compiled and maintained monthly project report. Coordinated bi-weekly project meetings and prepared reports for distribution.
- Administered contracts for maintenance and service of bank branches. Organized bid packages. Tracked changes/addendums during the term of contract. Processed invoices for payment.
- Processed timecards, e-mailed to payroll on weekly basis, tracked all absences, maintained vacation calendar for department.
- Maintained several department reports: Fleet, OREO, Organizational Chart, Staff Compliment, Emergency Phone Lists and Call Trees.
- Disaster Recovery Team Member. Maintained employee database (New Orleans Region) for preparations of disaster recovery.
- Assisted Property Manager on real estate lease negotiations for bank owned and leased properties. Prepared all necessary documents. Maintained relationship and worked along with landlords and tenants. Managed monthly tenant rent roll.
Candidate Info
years in workforce
years at this job
Certificate
Psychology
Hotel/restaurant Management
Food & Beverage Executive Coordinator
- Reported to F&B Director and assist Room Service Director and 3 Room Service Managers.
- Coordinated Room Service amenities, ensuring that rooms were blocked and amenities delivered to guestrooms on the day of arrival and on a timely manner.
- Responsible for Room Service food and beverage needs for the luxury suites for top VIP guest including royalty and celebrities
- Responsible for guest-history tracking through crystal systems to help provide top quality and appropriate amenities.
- Worked closely with the Front Office, Culinary, and Minibar departments to achieve guest satisfaction and high service.
Candidate Info
years in workforce
year at this job
Executive Coordinator/researcher to Executive Producer
Providing full, confidential secretarial and administrative support to the Executive Producer.
- Handling all correspondence, emails and incoming calls and responding as required.
- Maintain and manage electronic calendar using Microsoft Outlook Calendar/PDA s, keeping them informed of any additions/changes.
- Helped coordinate six shows a week with ten production teams.
- Organize business trips (local and international), including flights, accommodation, currency, car hire, appointments, location maps, etc.
- Presented daily Nielsen ratings to publicity director for comparison purposes.
- Arranged all Christmas, wrap parties, and office functions for staff of 200.
Candidate Info
years in workforce
years at this job
Bachelor of Business Administration
Executive Coordinator - OEM Division
Secure and maintain key vehicle audio system sales, and utilize cost analysis/accounting to improve sales and gain market share for 2013 with a projected $147 million in annual sales.
- Manage local sales force and coordinate between American and Japanese divisions.
- Manage and deliver team training/ knowledge improvement programs.
- Strong partnering and communication with large account utilizing strategic marketing.
- Deliver influential and comprehensive sales presentations to buyers based on customer needs within our corporation's parameters.
- Highlights include managing catastrophic events like the March 2011 earthquake/tsunami in Japan and the October 2011 flood in Thailand which impacted customers and Pioneer.
Candidate Info
years in workforce
year at this job
High School Diploma
Bachelor of Science in Nursing
Executive Coordinator
Executive Admin Assistant to the CEO & all Upper Management
- Generated multiple weekly GP Reports
- Maintained reports & candidates using Sendouts
- Coordinated Corporate meetings & seminars
- Assisted HR with payroll & other major duties including: payroll, health insurance
Candidate Info
years in workforce
years at this job
Executive Coordinator
Create and maintained database of all accounts brought in by marketing representatives
- Organize and managed systems for new facilities- served as primary contact between pharmacy and assisted living homes
- Accounts payable and receivable
- Reconciliation of third party reports
- Resolve issues around routine administrative inquiries
Candidate Info
years in workforce
months at this job
Executive Coordinator Commercial Accounts
- Coordinated installation of Complex multiple product accounts
- Audited and monitored contracts for quality and accuracy
- Utilized multiple cable industry software to process orders
- Managed communications across internal business lines, and communications with customers’ contractors to minimize negative financial impact for all parties.
Candidate Info
years in workforce
year at this job
Executive Coordinator to Site President - Promotion
- Worked with Department Managers while reporting directly to the Site President.
- Scheduled development classes on a national basis and assisted employees showing interest in career development plans.
- Organized and coordinated college fairs.
- Developed marketing strategy for On-Line Learning for Site President.
- Marketed Learning Resource Center.
- Handled National Registration for Leadership Development classes.
Candidate Info
years in workforce
years at this job
Education And Human Services
Executive Coordinator
Assisted in start up of non-profit organization. Organization has grown from 30 to 500 people in six years and is projected to have exponential growth in the next year. Passionate about improving the community through service and giving back in ways that help others.
- Primary focus in recruitment process for staff and volunteers in all areas of the organization.
- Planning and creating social events as well as assisting and collaborating with the staff.
- Maintaining current relations with volunteers and staff.
- Assist in fundraising events to develop positive, long-lasting relationships with potential & existing volunteers.
- Consultant for volunteer relations; recommend appropriate resolution when necessary.
- Various administrative duties assigned.
Candidate Info
years in workforce
years at this job
Business Management, Sales & Marketing
Executive Coordinator
Executive Assistant to Sr. Vice President and Operations Executives for firm of 2600 employees nationwide
- Coordinated Financial Due Diligence preparation for asset based lending strategies
- Recorded Acquisition documentation and agreements for new acquisitions
- New banking appropriation and new agreements documented.
- Supervised and coordinated the business development/Sales department for multiple companies
- Created and Coordinated the production of a 12 page Company Brochure
- Implemented restructuring of three (3) company websites
- Planned, projected, and implemented a successful three month transition process of employees under client contract, including the HR and Insurance Administration applications.
- Account Management -Employee Relations and administration for 48 statewide employees.
- Created Client Presentations and proposal packages for RFP/RFI responses.
- Consistent Executive Coordinator duties with Administrative duties basic to corporate development.
Candidate Info
years in workforce
years at this job
Secretarial & Word Information Processing
Executive Coordinator
- Provided confidential administrative support to Senior Vice President, Human Resources; Vice President, Human Resources; and, HR managers.
- Key member of Human Resources Transition Management Team for closure of the Beverage Division.
- Initiated and administered personal loan promissory notes, managed loan files, and prepared quarterly loan reports.
- Managed, edited, and distributed monthly event calendar for 500+ corporate employees.
- Coordinated luncheons, meetings, and special events for 500+ attendees.
- Coordinated Nestlé Service Award program.
- Maintained personnel files.
- Initiated relocation paperwork, maintained relocation files, and answered relocation inquiries.
- Processed relocation advances/expenses, expense reports, and other expenses for payment.
Candidate Info
years in workforce
year at this job
Media & Marketing
Trade-executive Coordinator (ar/ap)
Manage process of invoices to clients, vendors, and third-party for service providers.
- Designed foundation of resources
- Assist coordinators with payments
- Processing Wire Transfers
- FATCA (W-8 Form) Coordinator to vendors, clients to tax form guidance
- Create Invoices for Inter-companies & Third Parties
- Increased productivity with Sale Merchants to create a positive flow when executing contracts of products to re-bill shippers, owners in Latin America, South America & Europe.
Candidate Info
years in workforce
years at this job
High School Diploma
Management And Supervisory Training
Executive Coordinator
Report directly to and support the Vice President of Sales and the Chief of Operations
- Assist customers with any issues regarding wholesale or retail sales orders and/or returns
- Travel to trade shows with executives to represent our company and brands
- Manage calendars and travel arrangements company wide
- Assist in royalty calculations and quarterly reports for up to 180 licenses
- Manage open orders of up to 5000 customers to ensure timely shipment of product
Candidate Info
years in workforce
years at this job
Marketing
Executive Coordinator of Operations
Responsible for managing a 80,000 square foot warehouse with over 8 million dollars of merchandise
- Manage inflow and outflow of 150 shipments per week assuring critical timeliness to delivery
- Facilitated unloading customer containers including palletizing and organizing product to client specifications
- In charge of all administrative functions for warehouse including the dispatch area and billing
- Responsible for all outgoing and incoming shipments paperwork
- Produced information on a monthly basis to clients for inventory control
- Main contact for all customer accounts regarding issues and shipments
Candidate Info
years in workforce
months at this job
Psychology
Executive Coordinator
Performed routine correspondence, scheduling, conference and administrative duties
- Assisted in merger of Parish Services, Info Desk, Books & Resource retail sales
- Recorded, classified, and furnished weekly reports of financial accounting in compliance with tax regulations
- Handled budget, payroll, accounting, overhead and operating costs
- Oversaw sales, customer service and day-to-day business operations
- Managed revenue and cost elements for EB&R and Communication Department
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