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Admin Officer Resume Samples
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0-5 years of experience
Expertly managed the processing of 1,477 claims totaling in excess of $522,000.
- Expertly coordinated all areas of training and the implementation of Naval Reserve personnel as part-time adjudicators which greatly reduced the inception to payment time from six days to four.
- Expertly coordinated the command Investigator General administrative inspection. Instrumental in procuring funding for command and its detachments. Created the first Naval Legal Service Office bankcard program.
- Managed the administrative functions of a 110 person command.
- Guided preparations for a 5.5 million dollar building project and establishment of a new trial command. Personally managed the funding, blueprint, and implementation of this concept which was adopted by the most senior leadership.
0-5 years of experience
- Designed and scheduled advertisements for publication in local newspapers.
- Supplied necessary development strategies for expanding Asian American market territories.
- Responsible for management of Chinese American market account growth, services and customer relationship.
- Provided support and strategic planning for negotiation of clients' financial contracts and lease agreements.
- Engaged in negotiations with creditors/landlords and acted as interface between clients and legal counsel.
- Trained new employees and performed managerial duties during manager's absence.
0-5 years of experience
Help in the designing of the strategic plan of KCHD
- Managed office documents
- Designing of software for implementation and monitoring of CHIP Project (SMARTDRAW SOFTWARE)
- Helped review and format the Department documents to ensure accuracy and consistency.
- Completing administrative assignments
0-5 years of experience
Provide simple book-keeping of income and expenditure records, including issue of receipts for donations /fees and preparation of payment vouchers for expenditures incurred.
- Prepare monthly management reports, event income and expenditures report.
- Update event list and attendance.
- Manage donors database.
- Involved in ad-hoc fund raising activities.
- Attend to wallk in customer (Devotee)
- Answer and attend to phone call.
0-5 years of experience
- During Uloom Islamia and Arabic course, serve the institute for Two years as an administrator and handling petty accounts.
- Two year experience in UAE HR Assistant, Admine Officer & Sales Cordinator.
- Can operate MS Office Applications (MS word 2007, MS Excel 2007)
- Internet surfing, browsing
- Participated in debate competitions held at district level representing school.
- Participated in school level games.
0-5 years of experience
Ensure the presence and timely attendance of all staff
- Compiles the staffing requirement of all departments and follow up on recruitments
- Monitor and control the movement of company vehicles in order to reduce costs
- Ensured that staff benefits and social security contributions are up to date.
- Follow up on insurance claims with Brokers and Insurance Companies
6-10 years of experience
Prepare correspondence, memos and letters.
- Receiving of visitors and offering advice in the absence of the Company Secretary/Head Legal.
- Keeping of office records in order to ensure confidentiality and security of information.
- Ensuring proper filing system.
- Handling of incoming and outgoing correspondence.
- Schedule appointments, arrange meetings and make travel arrangements.
- Ensuring that goods supplied are of good quality for office consumption.
- General Office Administration
- Performance of other duties as may be assigned by the Company Secretary/Head Legal.
0-5 years of experience
- Day to day overall control of Finance & Administrative functions, Prepare, managing, controlling, monitoring of financial & administrative activities as per SKS & CARE' provided financial guideline and Vehicle management, inventory, logistic management and various financial reporting for the program.
- Prepare all vouchers (DV. CV. JV) as per bills/invoices for program activities implementation, cheque & handover to vendor & respective employee on prior consent of authority with necessary compliance, perform all sorts of banking job (Money deposition & Withdrawn).
- Day to day petty cash handling, prepare & checking payment for project. Maintain all accounts related to books and documents (Cash book, Ledger, Cheque Register, Procurement Register etc.) in proper sequential manner, cooperate with the field staff and assist them to resolve administrative / financial problem within shortest possible time, preserve all financial & administrative documents in systematical system, Maintain and preserve the employee’s personal files and Ensure proper maintenance of employees leave statement and Update all financial related information, correspondence on regular basis, Physical check up of FF&E/IIR items and affix the ID number on FF&E.
- Prepare/Compile the materials list as per field requirement and ensure purchase of logistics items as per procurement plan and budget with approval from management and provide logistics support to the field staff/training as and when required.
- Monitor Motor cycle/Vehicle movement register and log sheets as per vehicle management policy of the organization.
- Review the purchase requisition (PR) with necessary budget provision and approval and prepare/Assist to prepare Bid Summary and Purchase Order (PO) for procurement and Receive the Procured goods and services by (GRN/MRN) as per Purchase order and ensure that the procured goods are as per specification and quality and Ensure Deliver Challan are used for receiving & issuing goods.
0-5 years of experience
Raising of Invoice for Cash and Cheque sales
- Raising of Delivery Note
- Posting of Cash and Cheque expenses
- Preparation of Monthly Bank Reconciliation
- Lodgment of Cash and Cheque sales in the bank
- Monitoring of Debtors and Creditor control accounts
- Prepared staff pay roll
- Ensure that VAT and PAYE are remitted as at when due.
- Perform monthly stock check.
- Ensure that all files are well kept.
- Processing of payment for daily expenses and suppliers.
Admin Officer Duties and Responsibilities
Doctor's offices, law offices, other offices, and corporate businesses of all types hire admin officers to complete administrative and clerical tasks. In every type of office environment, admin officers must complete several regular work duties.
Manage Office Documents Admin officers sort and file documents, sort and deliver in-office mail and memos, and review documents for errors before they are sent out of the office.
Write Reports Admin officers write regular reports and give presentations of various types, including creating income and expenditure reports and donation lists.
Greet Customers Admin officers greet customers and clients who visit the office in person, and also receive incoming customer phone calls and emails.
Schedule Appointments and Meetings Admin officers manage schedules for executive and VIPs who work in the office. Admin officers also schedule meetings and events, as well as make booking arrangements for conference and meeting rooms.
Maintain Employee Database Admin officers maintain the employee database for the office by identifying staffing gaps and following up on new employees to ensure they are performing their duties well.
Coordinate Travel Arrangements When travel is required for executives and VIPs in the office, the admin officer must make the travel arrangements by purchasing tickets and coordinating schedules and travel itineraries.
Hire Maintenance Workers Admin officers hire and schedule maintenance workers as needed when problems arise in the office, such as equipment breaking down.
Admin Officer Skills and Qualifications
Admin officers are detail-oriented professionals who are familiar with the day-to-day operations of office environments, and know how to manage their time well to perform duties on schedule. Offices hiring admin officers look for professionals who have a background that displays the following skills:- Customer service - admin officers serve as a face for the office, which puts them in frequent communication with clients and customers, so employers look for professionals with a customer service background to perform this job.
- Organization - because admin officers work with a number of different types of documents, they must be well-organized people who can find specific files and information very quickly.
- Multi-tasking - admin officers must juggle many daily tasks and responsibilities, so the ability to multi-task and work on several projects at once is essential.
- Communication skills - admin officers must be able to communicate clearly with clients and all office staff, and relay information in a way that others can easily understand.
- Human resources - admin officers address staffing issues and hire maintenance workers, so individuals who have a background in management and/or human resources are highly desired by employers.
Admin Officer Education and Training
Employers require admin officers to have a high school diploma or equivalent, at minimum, for this job. Having an associate's or bachelor's degree in business administration can make candidates stand out above and beyond others seeking the same job. Most companies will also require admin officers to have previous work experience in an office environment, either as an administrative assistant or clerical staff member. Admin officers often receive a brief, one-week on-the-job training course when they begin a new job in this career. They will be closely monitored during this period to ensure they are becoming familiar with daily office functions. Following this brief training period, admin officers will work for one to three weeks with more reduced supervision as they continue to learn their basic job functions before being allowed to fully assume all of their duties without on-the-job guidance.
Admin Officer Salary and Outlook
The Bureau of Labor Statistics data shows that secretaries and administrative assistants, who perform many of the same duties as admin officers, earned a median salary of $37,230 in 2016. In the same year, these professionals earned a median hourly wage of $17.90. There were 3,990,400 jobs available for secretaries and administrative assistants in 2016, a number that is expected to decline by five percent through the year 2026. Admin officers receive a basic benefits package from employers that includes health insurance and retirement benefits, as well as paid sick and vacation leave. When travel is required, offices will reimburse admin officers for these expenses. Some large companies provide other benefits to all employees, including in-house child care, free meals, and profit-sharing bonuses.
Helpful Resources
Turn to helpful books and websites for admin officers and administrative professionals of all types to find tips and information for obtaining success in this career field:
American Society of Administrative Professionals - the ASAP offers webinars, information about certification programs, video training courses, career opportunities, and articles for administrative professionals and admin officers.
Administrative Office Management (8th Edition) - turn to this book to learn more about the day-to-day duties of being an admin officer. The text covers information about office environments, working with other employees, and mastering administrative functions.
The Association of Executive and Administrative Professionals - visit AEAP to find forums to connect with other administrative professionals, find seminars, and explore educational resources to advance in an administrative career.
The Administrative Professional: Technology & Procedures (Advanced Office Systems & Procedures) - llearn the skills that admin officers need with this guidebook, including effective communication skills, applying critical thinking to administrative tasks, and managing customer service and other
clerical duties in the office.
Administrative Cover Letter Examples
