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0-5 years of experience
Responsible for the preparation and maintenance of all accounts payable and receivable, client invoices, bank statement reconciliation and expense reports
- Gained extensive working knowledge in preparing of personal and corporate income tax returns by working with a diverse group of clientele
- Compiled data, analyzed and prepared state and local sales and use tax returns as well as property tax returns
- Prepared and recorded payroll, made payroll deposits through EFTP and prepared quarterly federal and state payroll tax
- Perform general office duties, provide telephone support and maintain up-to-date confidential files
0-5 years of experience
Processed, coded, and filed part invoices and updated records in inventory.
- Entered invoices into accounts payable approval system for routing to project managers.
- Sorted and routed both incoming and outgoing mail orders.
- Compiled salary/hourly data for payroll processing
- Assisted with posting of cash receipts and expenses to journals or ledgers as needed.
- Reviewed, investigated, and corrected errors in financial entries.
0-5 years of experience
Prepared monthly financial report: monthly A/P, A/R, profit & loss, regional sales, and borrowing base report with detailed descriptions and graphs for accurate and managerial purposes.
- Issued checks with attention to details for vendors and ensured payments were received in time
- Collected and compiled client financial data, entered information into QuickBooks or MYOB and assigned appropriate journal accounts for accurate accounting of income, expenses and contributions.
- Reconciled bank statement versus general ledger precisely and analyzed with aged A/P, A/R report and ensured compliance with accounting deadlines
- Communicated with CPA in a professional manner, resolved uncertain entries by providing with documentary support.
10+ years of experience
Billed several large customers on a daily basis to ensure timely and accurate billing.
- Processed accounts payable, 4,000 + monthly, for both vendor invoices and expense bills.
- Audited accounts payable to ensure accuracy in billing and items being coded to correct general ledger accounts. Corrected errors that were found.
- Maintained 'work in process' files for accurate figures for the financial reports.
- Audited freight-in charges to ensure accurate reflection in cost of goods.
- Communicated with vendors to ensure timely payments.
- Calculated commissions for sales force.
- Have performed payroll functions using ADP before being moved to Human Resources.
6-10 years of experience
Directed business functions; client correspondence, phone operations, and standard accounting practices.
- Reviewed A/R aging of delinquent accounts and performed necessary steps to recover receivables.
- Controlled recovery expenses, and increased profitability to meet or exceed corporate goals.
- Managed office and all supporting office functions including reduction of overhead expenses.
- Managed business projects and vendors to insure on time delivery of products and services.
0-5 years of experience
Assisted accounting department with QuickBooks, commissions, Accounts Payable, as well as administrative assistance.
- Process all company payables, from initial entry through payment and filing
- Maintained timely reconciliation of all credit and banking accounts
- Prepared financial reports and carrier commissions, utilizing excel on a daily and weekly basis
- Processed weekly payroll through ADP, company maintaining an average of 50 employees
- Demonstrated strong analytical skills
- Performed month end journal entries and maintained general ledger
0-5 years of experience
Originally hired as Receptionist/Office Assistant to perform various general office duties and quickly moved into Accounting Clerk role for a plastic distribution company.
- Responsible for Accounts Receivable invoicing, Accounts Payable check runs, and handled
- Resolved customer and vendor relationship issues by researching and reconciling invoices
- Produced A/R and A/P aging reports, Income and P&L statements, and sales projection reports for management on a weekly, monthly, and annual basis.
- Made bank deposits, reconciled bank statements, and posted deposits to A/R accounts.
- Posted month-end closing entries to all general accounts.
- Assisted manager and sales staff with administrative needs using Microsoft Office 2010
- Implemented new procedures for accounts receivable using FACS distribution software to help
- Introduced a multi-level coding system for A/P that increased accuracy in reporting business
- Designed specialized Excel spreadsheets that used PivotTables and Graphs to display data for future sales projections and special pricing quotes.
0-5 years of experience
Streamlined the AP process to reduce un-invoiced total from over 50% to below 12% average during first 90 days, and maintained that average thru current
- Entered in excess of 40,000 error-free transactions each month, supporting critical accounting functions of payroll and Accounts Payable
- Processed Payroll and benefits for 450 employees biweekly
- Maintained employee files
- Processed and review payroll reports
- Conducted weekly Check Run for more than 200 vendors
- Performed multiple month end close activities including general ledger reconciliations
- Audited and approved travel expense transactions to confirm that policies are being followed
0-5 years of experience
- Processed accounts payable using methods for manufacturing companies, utilizing purchase orders, receipts and receiving log.
- Performed bookkeeping duties on a daily basis.
- Reconciled monthly bank statements and reported to the company's CPA.
- Reviewed and processed new accounts with the approval of the CPA.
0-5 years of experience
- Enrolled prospective members into elected plans & appropriately revised current profiles
- Collaborated with management to investigate/correct erroneous data entries & data changes
- Audited & balanced company invoices, client remittances & union work reports
- Excelled at expediting high priority assignments in a fast pace/high production environment
- Advised concerned clients & resolved matters in a quick in effective manner
0-5 years of experience
Responsible for the entry of all accounts payables for the department statewide
- Customer service and research of billings for the department and account managers
- Managed, sorted, and delivered mail for administrative office and courts building twice daily
- Created spreadsheets and allocated funds for yearly encumbrances
0-5 years of experience
Daily use of QuickBooks- soft and monthly reconciliation of all of company's bank accounts to ensure 0% variance, handle all accounts payable duties, account reconciliation, and accounts receivable
- Bi-weekly reconciliation of over 25 cardholders for 3 separate corporate credit accounts; ensure employees adhere to policy constraints
- Cash management- review cash operating account, revenue accounts, and monitor petty cash fund.
- Enter and monitor all Accounts Payables invoices; assist with cash forecasting and make recommendations for payment statuses; experienced with vendor management and 1099 reporting requirements
- Run P & L reports and Balance sheets to review accounts for accuracy and discuss assigned accounts with upper level management for budget forecasting and planning
- Assist with month-end closing duties including account re-classes, reporting account balances for cash analysis and cash forecast planning
- Review GL accounts with departmental directors to review budget allocations
0-5 years of experience
Provided accounting and clerical support to accounts department
- Entered and maintained transactions in accounting ledgers on a daily basis
- Verified and posted details of business transactions
- Prepared bank account deposit documents
- Completed end of month closing procedures
- Processed accounts receivables and accounts payables
- Accomplished accounting and organization mission by completing related results as needed
0-5 years of experience
Provided accounting and administrative support to all accounts department
- Manages phone inquiries for all outbound and inbound calls and promptly forwards or records messages
- Verified and entered accounts, by analyzing, reviewing, correcting, deleting, or reentering data
- Provided accounting and clerical support to accounts department
- Verified and post details of business transaction
- Prepared bank account deposit documents
- Completed end of month closing procedures
- Reconciled revenue reports
0-5 years of experience
- Completed payments and controlled expenses by receiving, processing, verifying, and reconciling invoices.
- Resolved customer inquiries in reference to account balances
- Keyed daily worksheets to general ledger system
- Performed administrative and accounting clerk duties which included maintaining files and accounts, accounts
- Executed mail clerk duties
0-5 years of experience
- Enter and post payables for 8 different entities using Adagio Software
- Process and prepare bi-weekly check run and manual checks for urgent payments
- Maintained all accounting department filing
- Assisted with year-end 1099 reporting and maintained W-9 files
- Completed month end and year end closing for Accounts Payable
- Miscellaneous tasks assigned by the accounting manager
0-5 years of experience
- Responsible daily for the accurate and timely processing of a high volume of invoices, using the AS400 accounting software program
- Performed the 3-way P.O. matching invoices, up to 100 plus line items
- Prepared and distributed vendor check payments for bi-weekly scheduled check runs
- Performed routine clerk activities such as sorting incoming/outgoing mail and filing
0-5 years of experience
Maintained accurate ledger balance through quickbooks
- Managed Accounts payable/receivable
- Perform Foster parent payroll checks, customer service, and petty cash management
- Keep a record of employee medical, dental, 401k
- Assist Auditor w/ quarterly and yearly audits
- Achievement: Collected $20,000 in uncalculated warrants owed to agency from county;
0-5 years of experience
Processed payables, printed checks and matched invoices to detail
- Maintained vendor files, issued manual checks as needed
- Processed payments while applying credit memos to open A/R invoices
- Prepared bank deposits of receivable payments
- Balanced journal entries and invoices accumulated weekly
10+ years of experience
Balanced daily warehouse receiving.
- Maintained the general ledger to include the preparation of journal entries, coding of transactions and account analysis and reconciliation. Reviewed balance sheet accounts for accuracy and completion.
- Assisted with daily balancing of receivables.
- Assisted with daily contacting of COD stores for collections and clearing receivables.
- Prepared and processed store credits daily.
- Coded and processed vendor bill backs.
- Provided analysis reports on customer rebates to assist the controller in preparing customer profitability reports.
- Performed accounts payable functions including coded, audited and reconciled invoices for payment.
- Processed inter-company billings.
- Maintained accounts payable filing system.
0-5 years of experience
Order pick-up supply and needs on regular basis, collect, assembles, checks and prepares data for terminal entry.
- Work and communicated with the general public, internal and external customers to provide information and quality services and/or products targeted to meet customer's expectations.
- Assists in maintaining proper inventory level and shift audits.
- Controlled merchandise, cash shortages, and all sales and selling expenses.
- Prepared deposit slips and reconcile bank statements.
0-5 years of experience
Operated computers programmed with accounting software to record, store, and analyze information.
- Verified accuracy of billing data and revised any errors.
- Reviewed documents such as invoices, proof of deliveries and rate agreements.
- Released invoices for payment, ran weekly reports, and printed checks weekly.
- Created invoices using approximately 25 different web portals for the paperless billing customers.
- Examined customer statements to review delinquent accounts and contacted customers to resolve past due invoices.
0-5 years of experience
Generating invoices and reconciling bills in the Accounts Receivable Department.
- Assist with maintaining GL accounts, monthly closes, and processing payments.
- Review invoices and timesheets with Project Managers and General Foremen.
- Run payroll cost distribution reports in ViewPoint.
- Review and post labor, time and materials, and equipment.
- Managing data for six subsidiary companies.
- Uploading timecards through a supplier portal.
0-5 years of experience
- Audited electronic time card data and reconciled with payroll
- Performed employee vehicle audits using GPS data
- Created managerial reports based on GPS data audits
- Per diem processing and reconciliation
- Processed payroll dissemination
- Compiled employee schedules for data analysis purposes
0-5 years of experience
Imputed data entry of billing into State Medicaid and Passport billing systems
- Recorded payables in Sage accounting software
- Prepared bank deposits
- Answer phones up to eight lines, file, and preform daily office duties
- Data entry of client demographic information into servtracker software
0-5 years of experience
Retrieve new car invoices and assign stock numbers for all (4) locations
- Responsible for all office supply orders for all (4) locations
- Retrieve all advertising invoices, scripts/adds, verify correct information, and submit for reimbursement for all (4) locations
- Produce financial forecasts for every department for all (4) locations
- Handle all cash and check deposits for all (4) locations
- Post billing statements to over 100 accounts
- Cross-trained in Accounts Receivable
0-5 years of experience
Manage, monitor and reconcile a CD investment portfolio of over $60 million.
- Efficiently prepare daily reconciliations of three separate [company name].
- Accurately reconcile and prepare monthly recurring journal entries.
- Manage select aspects of the Accounts Payable department for six bank branches.
- Prepare the Profit & Loss Statements for all six bank branches monthly.
- Actively assist all corporate executives, including the bank's treasurer, with various projects, including but not limited to: the generation of corporate letters, preparation of board packages, correspondence with vendors, and marketing.
10+ years of experience
Performed accounts receivable billing.
- Performed job costing.
- Performed inventory charges to jobs.
- Performed work in process, sales and use tax reports, and fixed asset schedules.
- Performed month end closings for costing and accounts receivable.
- Maintained excel spreadsheets for controller.
- Developed system for fixed assets regarding depreciation.
0-5 years of experience
Performed accounts payable functions for construction expenses.
- Managed vendor accounts, generating weekly on demand cheques.
- Managed financial departments with responsibility for Budgets, Forecasting, Payroll, Accounts Payable and Receivable.
- Created budgets and forecasts for the Client.
- Ensured compliance with accounting deadlines.
- Prepared company accounts and tax returns for audit.
- Adjusting journal entries, transfer to ledger and prepare the Balance sheet.
- Preparing weekly payment runs.
6-10 years of experience
Process weekly payroll for 100+ employees
- Related payroll balancing and reporting
- Managed employee benefits such as medical dental and disability insurance payments
- Created, balanced, and distributed reports for incentive program
- Assisted in various budgetary spreadsheets
- Process and maintain accruals for all full-time employees
- Process liens and garnishments in timely manner as required by law
- Review, verify and process accounts receivable and payable transactions
0-5 years of experience
Update and maintain spreadsheets to reflect monetary transactions of approximately $75k on an average daily basis
- Coordinate incoming receipts and schedule outgoing payments; averaging 10-12 transactions/day
- Compile invoices for filing and prepare deposits
- Balance month-end statements
- Provide efficient, friendly customer service
0-5 years of experience
Hired on to be Accounting Clerk and assist Accountants in the GL, AP with payables and AR with revenue.
- Help code invoices to correct GL accounts
- Assisted Accountant with balancing credit cards
- AP Supervisor left, Accounting Manager gave me full responsibility of her vendors
- Work closely with Purchasing and Receiving to match invoices to what was truly received
- Enter invoices for payment into our software system (Oracle)
- Contact and interact with vendors about invoices and payment status
- Work independently on over approximately 50 vendor accounts
0-5 years of experience
Verified and authorized any fixed reports
- Assisted with onboarding of new interns and consultants
- Performed entries of tax deadlines for International market events
- Managed/updated American and Global Depositary Receipts reports with rates and current data
- Assisted team with authorizing urgent reports
6-10 years of experience
Knowledge of Deposit Correction System.
- Research and resolve out of balance transactions utilizing in house system mentioned above.
- Top Performer in production 5 plus years in a row.
- Maintain a level 5 in both production and quality in a high volume deadline environment.
- Accurately encoded MICR information utilizing 10 key skills on a NCR 7766 on business critical days.
0-5 years of experience
Provided assistance to CFO and Controller including reconciliations of Credit Card payable accounts and expense reports; analysis and summary of payable accounts for insurance by reference to policies; preparation of 401K reconciliations and true-ups for employer matching contributions; analysis and summary of salary allocations prior to implementation of ProCAS and Quickbooks accounting software and assist in new software implementation.
- Provided assistance to General Counsel, including research of allowability of expenses for recovery under cost reimbursable contracts, drafting of research memorandum and organization of files.
- General Administrative Support: Incurred Cost Project - Subcontractor Review.
- Support of Human Resources Department, including assistance with proposal staffing plan and preparation of compensation studies.
- Provide NAVSEA support for brief and presentation development in support of submarine program initiatives and achievements.
- Coordinate proposal documents, merge and format drafts, send out team review documents, and revise and edit proposal drafts for grammar and fluidity.
- Develop an annual budget to support contract requirements and oversee the compliance within the budgets.
0-5 years of experience
Process all warranty and product cancellations for all three dealerships, including all communications with the vendors.
- Responsible for the payment of all credit life and RV warranty payables and clearing of schedules.
- Weekly reconciliation of the warranty cancellation schedules and chargeback's to finance depts.
- Monthly reconcile and payments for warranty and credit life vendor statements.
- Back-up for compile of the daily bank deposits for all the departments at all three locations.
- Posted and reconciled the daily finance reserve payments and corresponded with Finance Mgrs.
- Back-up to Accounts Receivable in posting payments and account reconciliation.
- Assisted the dealership Comptroller and Office Manager with special/short-term projects.
0-5 years of experience
Account Payables, Account Receivables, Expense Sheets, Spreadsheets.
- Results Based Accountability; Entry of data into the RBA program, Assist with gathering data, Work on report generation and dissemination.
- Provide administrative support to the Program Director, Division Directors, and all Case Managers and other CDS program staff.
- Answer incoming telephones, direct calls to appropriate staff, take messages, forward emergency and crisis calls.
- Schedule Psychiatrist's appointments and gather consumer charts for appointment days. Maintain all Psychotherapy files.
- Transcribe all notes for two therapists and several interns.
6-10 years of experience
Matching invoices and purchase orders, entering them into the system, check runs
- Charging and posting payments to Patient Accounts from remittances
- Audit and input of computerized payroll, check runs
- Ledger recording of daily debits and credits to cash account
- Balancing of GL accounts and Journal Entries if needed
0-5 years of experience
Functions as team leader for the accounting/finance support staff in performing a variety of accounting support functions.
- Ensures procedures are followed and deadlines are met.
- Solves routine and complex problems.
- Maintains job procedures, distributes work and provides feedback to management.
- Perform a variety of routine to moderately complex clerical/accounting functions, such as processing deposits and keying journal entries.
- Log items in accordance with standard procedures in general accounting such as accounts
- Maintain good oral and written communication. Have excellent organization skills and pays attention to detail.
- Uses word processing, spreadsheets on a daily bases. Use standard office equipment, including computer, printer, copier, fax machine, email, phone, etc.
0-5 years of experience
Responsible for accounts payable and accounts receivable, coding and data entry.
- Calculate and schedule payments to vendors, utilities, commissions, and taxes using Bill Pay.
- Prepare customer's statement, bill of lading, and invoices.
- Generate monthly aging of accounts payable and accounts receivables.
- Reconcile loans, credit cards, expense report, petty cash, and bank accounts.
- Process bi-weekly payroll, verifying timecards, generating Excel summary spreadsheet, and entering data into ADP.
- Prepare daily deposits, cash position report, and product cost analysis.
- Perform general office duties such as filing, scanning, faxing, answering telephone, and photocopying.
0-5 years of experience
Accounts payables, account receivables, & billing including receiving & paying invoices, making deposits, coding to departments & sub-departments
- Daily hatchery balancing including egg inventory & transfer between growers
- Weekly hatchery report distributed to company president, executive committee, & management team
- Inter-company invoicing of fuel as well as charging out to each department fuel used throughout the month
- Chick charges & billing to growers with initial purchase of chicks
- Chick vaccines including balance reports between growers & hatchery
- Daily balancing of company purchase order system for purchasers & distributed to division manager
- Data base entry of all above
0-5 years of experience
Perform Accounts Payable duties for the library including invoice entry and check runs
- Monitor the banking records and track all out going funds
- Complete monthly bank reconciliations
- Maintain budgets for all library departments
- Help with organizing and filing of financial information, tracking of grant funds, and assisting in audit process
- Handle a bi-weekly payroll through QuickBooks for approximately 24 employees
- Paying federal and state taxes
- Set up and maintenance of benefits including healthcare, pensions, and Aflac participation
0-5 years of experience
Input day to day transactions of cash or received inventory into Microsoft Word and Excel.
- Ship all repairs, orders and related items on a daily basis
- Collects and verifies completeness of monthly inventories and assists the Inventory
- Counting money daily before reconcile bank statement.
- Distribution and tracking of installation equipment to technicians
- Reconcile Bank Statement on spreadsheet to balance of account from premium.
0-5 years of experience
Accounting-accounts payable (match, batch, code invoices, check runs, all aspects of project payables and general accounts payable).
- Accounts receivable-assisting manager with processing of owner billings including organize invoices, verify information is accurate and complete.
- Responsible for vendor inquiries and informing vendors of invoice and check status.
- Reconciliation of vendor statements and problem solving/analysis.
- Maintain Contract logs and project information logs. Maintain insurance and lien release status logs.
- General office and receptionist duties-answer phones, take and relay messages, file, assist office manager with various duties.
0-5 years of experience
Assist sales in writing up proposals and work orders for internal and external use
- Research code and file for permits. Follow up when necessary
- Code Payables invoices and enter into accounting software
- Create and send out monthly customer statements
- Distribute marketing information to potential customers
- Various other office duties including answering phones, filing, opening and distributing mail and being first point of contact both in person and over the phone
0-5 years of experience
- Data entry and processing for Accounts Payable (reconcile four bank accounts monthly), Accounts Receivable (code and enter bank deposits)
- Utilize the Cloud to access to accounts and accounting system
- Responsible for timely task accomplishment
- Prepare billings and reports for funders
- Exceptional organizational skills and time management
0-5 years of experience
- Preparing analysis of over 600 capital, cost and expense accounts
- Providing administrative support at the unit level as needed
- Preparing and posting over 40 period end journal entries and reports
- Reconciling and maintaining bank and balance sheet accounts for 7 different entities
Clerk Duties and Responsibilities
Because clerks work in such a wide variety of settings, many of their duties are dependent on the type of business or office where they work. However, some core responsibilities include:
Interact with Clients and Customers Many clerks work directly with an office or organization's visitors, meeting guests and directing them to meeting rooms or offices. In addition, clerks may answer the organization's phones and direct calls. This part of the job requires excellent customer service skills and thorough knowledge of the organization's office and personnel. Clerks may also answer customer or client questions directly or locate necessary client information.
Maintain Files Another major responsibility is maintaining office files, both digital and hard copies. The clerk categorizes and sorts incoming mail, client information files, and customer records, filing them into their proper places and labeling them for ease of access. Clerks also periodically review files to ensure that they are current and accurate, removing and destroying files based on internal and external regulations.
Copy and Scan Documents Clerks support administrative functions by copying and scanning vital documents. They may process billing and shipping information, for example, and distribute scanned files to personnel throughout the office. Additionally, clerks may help prepare for meetings and information sessions by copying agendas, handouts, and client documents to support individual departments.
Distribute Mail Clerks frequently sort and deliver incoming mail and interoffice memos to offices or individual mailboxes. They also handle outgoing packages and correspondence, delivering the day's mail to the building's mailroom or handing urgent deliveries directly to couriers. This part of the job requires high attention to detail to ensure that all mail is correctly logged and delivered on time.
Order Office Supplies In some offices, clerks manage office supply inventories and create new orders to ensure a steady supply of necessary items. These clerks make periodic inventory checks in supply rooms or closets to determine which items need to be replenished and may work with an office coordinator to place and receive orders. If an employee needs an item that is not normally ordered, a clerk checks with their supervisor and adds that item to the order.
Manage Schedules Finally, many clerks support managers and executives by managing schedules. They may add meetings to the office calendar and book rooms and food for these meetings. Some clerks also assist with making travel arrangements for employees and distribute information regarding work schedules and deadlines during busy periods.
Clerk Education and Training
Clerks are entry-level employees, so no formal training is required. Most businesses hire clerks with at least a high school diploma or GED, although some clerk positions have additional responsibilities that require an associate's or bachelor's degree. There are many opportunities for on-the-job training in this role, and clerks who perform exceptionally well may be able to advance within the organization.
Clerk Salary and Outlook
A clerk's pay can vary depending on industry, location, and experience level. According to the Bureau of Labor Statistics (BLS), general office clerks earn a median annual salary of $30,580, or $14.70 per hour. The highest-paid 10 percent of clerks earn more than $24.24 per hour, while the lowest paid earn less than $9.28. The BLS expects clerk employment to remain steady through 2026, with no significant growth or decline.
Helpful Resources
We searched the web and found several resources if you're interested in learning more about working as a clerk:
American Society of Administrative Professionals - ASAP provides career guidance and resources for administrative professionals, along with networking opportunities
Clerks and Administrative Workers - learn more about administrative careers, including working as a clerk "
6 Clerical Skills You Need" - discover the essential skills that make a clerk effective in any organization
Clerical & Administrative Support Positions - author Jack Rudman explores the roles and responsibilities of an organization's administrative support staff
Accounting Cover Letter Examples
