Senior Secretary Resume Samples

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Senior Secretaries provide clerical support to company executives and make sure operations run smoothly. Successful example resumes for Senior Secretary highlight duties such as taking phone calls, writing letters, transcribing dictations, maintaining files, organizing meetings, and making travel arrangements. The ideal candidate should showcase in his or her resume telephone etiquette, effective communication, proactivity, problem-solving skills, computer operation, and networking. Education requirements include a Bachelor’s Degree and training in business management, public administration, or secretarial studies.

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1

Senior Secretary

Provided administrative support to Engineering department and multiple managers. Duties included clerical, database, and project based work.

  • Input training for Engineers within required time frame with no errors in Learning Exchange.
  • Saved hours for Engineers working on MS projects so they could focus on their job.
  • Prepared manual on how to enter and maintain vacation and travel times in a highly designed software.
  • Uploaded manual to website to facilitate easy access for Engineers.
  • Directed, organized and supervised the Engineering Secret Santa for past 3 three years.
Candidate Info
17
years in
workforce
12
years
at this job
AAS
Business
2

Senior Secretary

Reported to and provided executive support to the Director of International & US Defense Business Development; supported 12 Marketing Managers. Responsibilities included travel authorization approvals, travel arrangements, expense reports, labor input and approvals, calendar coordination, trade show registrations, membership dues, customer calls, and Military Sales emails.

  • Interfaced with Program Managers, Strategic Business Unit Directors, and Senior Staff on new business opportunities and monitoring budgets.
  • Coordinated trade show attendance and logistics with NGC personnel. Planned meetings on and off site.
  • Entered new marketing opportunities and funding requests into specially designed data base system.
  • Generated correspondence for director and handled incoming and outgoing mail for department.
  • Maintained office supplies for department.
Candidate Info
26
years in
workforce
5
years
at this job
Liberal Arts Education Incomplete No Degree Earned
3

Senior Secretary to Director and Assistant Director

Fulfilled key tasks that included preparation of scheduled meetings, appointment calendars, and correspondence as well as processing of incoming and outgoing mail for the division.

  • Displayed expertise in reconciling daily receipts and handling permits and permit payments.
  • Generated payroll for 25 staff members and identified vacation and sick hours used by the division personnel on a weekly basis using TimeServer Program.
  • Maintained active engagement with the selection of vendors, purchase of supplies, monitoring of inventories, and upkeep of contracts using Advantage Purchasing Program.
  • Accommodated and handled customers' complaints and concerns as well as answered incoming calls.
Candidate Info
BS
Computer Information Systems
4

Senior Secretary

Maintained calendar for the Director of the Patient Access Department supported a department of 29 employees, including registered nurses. Arranged travel, domestic and within the city. Greeted patients when they entered Roswell, when necessary.

  • Entered all of the patient's demographic information into an Access database in order for the New Patient Letters to be printed out. Put together packets of information for the patient to receive prior to their arrival to [company name].
  • Maintained all Paid Time Off requests and Paid Time Off calendars for the entire staff.
  • Reconciled payroll for two unions that the staff were a part of and the Director of the department.
  • Helped enhance the departments work flow by working with the Patient Educator to improve the New Patient Packets.
  • Provided customer service to not only the Patients but to the Doctors, Nurses and other staff of the hospital.
Candidate Info
3
years in
workforce
2
years
at this job
BS
Business Management
5

Clerk & Senior Secretary

Performed customer service and general administrative duties including routinely interacting with a continuous stream of face-to-face clients.

  • Listened to questions, researched related issues and provided citizens with precise answers that addressed individual concerns while remaining compliant with Court procedures.
  • Interacted with Court Clerks, provided immediate answers to judicial questions and entered revised data into the computer systems to ensure the case history was 100% correct as amended.
  • Prepared purchase requisitions and purchase orders requested by court staff for the Procurement Division. Ordered all supplies necessary for the Court and administrative offices.
  • Delivered mail, performed filing, copying, data entry, and switchboard duties.
Candidate Info
17
years in
workforce
6
years
at this job
BA
Political Science
MA
Public Service Administration
6

Clerk & Senior Secretary

Performed customer service and general administrative duties including routinely interacting with a continuous stream of face-to-face clients.

  • Listened to questions, researched related issues and provided citizens with precise answers that addressed individual concerns while remaining compliant with Court procedures.
  • Interacted with Court Clerks, provided immediate answers to judicial questions and entered revised data into the computer systems to ensure the case history was 100% correct as amended.
  • Prepared purchase requisitions and purchase orders requested by court staff for the Procurement Division. Ordered all supplies necessary for the Court and administrative offices.
  • Delivered mail, performed filing, copying, data entry, and switchboard duties.
Candidate Info
17
years in
workforce
6
years
at this job
BA
Political Science
MA
Public Service Administration
7

Senior Secretary

Provided advanced level secretarial and administrative support to Assistant Vice Presidents, Directors and Examiners. Maintained control of day-to-day activities of the area. Exercised initiative and judgment in screening, prioritizing and organizing assigned individuals work. Compiled reports and presentations as required. Scheduled appointments, screened mail, maintained calendars, scheduled and booked flights, car and hotel reservations for AVP's, Directors and Examiners

  • Maintained monthly databases - i.e. Structured Settlements, ULAE, H-Files and Examiner Inventory
  • Controlled access to assigned individuals; Processed and mailed out high dollar check requests as needed.
  • Provided secretarial coverage for Senior Executives on Executive Floor and other secretaries as required.
Candidate Info
27
years in
workforce
4
years
at this job
8

TARRANT COUNTY COLLEGE AVIATION Dept-senior SECRETARY

Provided tours to area schools and public, tracked Dual Enrollment and Tech Prep students

  • Processed transfer student paperwork and prepared certificate for graduating students
  • Created database for new students and developed a new orientation/registration process
  • Process faculty contracts, built new courses and attended workshops for procedure updates
  • Facilitated scheduling of Aviation Advisory Board meetings, including ordering food and taking
Candidate Info
16
years in
workforce
5
years
at this job
BS
Business Administration
9

Senior Secretary - Legal

Administered support for two demanding Senior Attorney's within the legal department.

  • Administered litigation report for distribution to various departments within the Company.
  • Established a Pro Bono Program for the Company.
  • Drafted various vendor contracts for review by area attorney.
  • Prepared and tracked client contracts for distribution.
  • Provided a variety of administrative functions to managers; heavy phone, typing, filing, general correspondence, travel arrangements.
Candidate Info
4
years in
workforce
1
year
at this job
10

Senior Secretary

Worked at NYC Beth Israel Medical Center's Orthopedics department under Dr. Christopher Hubbard and Dr. Catherine Compito.

  • Reported to two different Office Managers as an assistant providing the office manager organized patient files, great patient rapport while answering phones for a busy practice that saw over 60 patients per day.
  • Using eClinical Works and IDX checked in/out patients while collecting co-payments (cash, credit, and check) and gathering medical history while translated for practice.
  • Planned and verified medical appointments while performing clerical duties such as filing, answering phones, copying, faxing, typing memos, and handling correspondence.
  • Maintained open lines of communication between patients, physician, staff, and laboratory personnel processing medical forms, precertification of patients for tests such as x-rays and MRI's.
Candidate Info
7
years in
workforce
4
months
at this job
HS
High School Diploma
BA
Biology / Spanish / English

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