Operations Administrator Resume Samples

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Operations Administrators support office staff by performing administrative duties. Common duties listed on an Operations Administrator resume example are taking phone calls, sorting mail, drafting letters, managing office files, making appointments, maintaining schedules, implementing company procedures, and making travel arrangements. Successful resumes for this job put emphasis on assets such as communication, organizational skills, proactivity, problem-solving, telephone etiquette, networking, and time management. A Bachelor’s Degree and training in business and management are required for this role.

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1

Operations Administrator

Worked directly with the President and CEO to advise on all financial planning, budgeting, cash flow, policy matters, and client needs.

  • Coordinated and led our team at HeliExpo 2013; a three-day trade show and expo in Las Vegas where we displayed at a two-story, custom booth.
  • Monitored company policies and developed new operational procedures for Churchill in order to increase efficiency.
  • In charge of all contact between engineers and TFO's, including direct contact with dozens of staff at the FBI and the DEA.
  • Worked directly with our engineering studio to develop a streamlined inventory tracking system for all incoming, outgoing, and needed supplies.
  • Chief liaison with the New York City FBI in the development of an underground mapping system to be used in all helicopters.
Candidate Info
6
years in
workforce
1
year
at this job
English
English
2

Aviation Operations Administrator

Supervised and trained the career advancement of 8 personnel; ensured safe operations according to multiple regulations and standards

  • Maintained and accounted for over $688K worth of aviation safety equipment; guaranteed safe flight
  • Enrolled over 500 employees in career development and training courses; matched personnel with appropriate opportunities for advancement
  • Processed and reconciled budget and payroll operations for over 500 personnel; ensured stewardship of over $500k of taxpayer funds
Candidate Info
2
years in
workforce
2
years
at this job
MA
Master of Arts
3

Retail Operations Administrator

Promoted to provide critical support to the success of the retail teams. Implemented process improvements across retail operations, including developing standard operating procedures. Addressed financial, organizational and operational gaps. Resulting changes reduced operating costs and tightened security around banking procedures and inventory control.

  • Trained and mentored staff to ensure consistency in all areas (POS, banking, customer interactions, risk oversight).
  • Partnered Cross-functionally with managers in Retail, Inventory Management, Distribution, Accounting, and Technology departments to streamline processes to reduce costs and increase efficiency.
  • Established a SharePoint site to enhance communications across the company, including an internal Help Desk, and story-board highlighting customers' life-changing results.
  • Reviewed payroll for 31 stores and expense reports for Store Managers and Area Managers.
  • Captured camera footage from surveillance systems and engaged local law enforcement on internal and external losses, resulting in increased staff accountability and awareness.
  • Member of the Extended Leadership Team, Retail Leadership Group, and Company Steering Committee.
Candidate Info
30
years in
workforce
3
years
at this job
HS
Accounting
4

Resale Operations Administrator, Clerk, and Supervisor

Promoted in 2008 to supervise and direct the work of the ride's department administrator, two clerks, and dozens of foods employees

  • Prepared, managed, typed, formatted, edited, and printed the missing time adjustment form reports for all of the departments using Jantek and Excel, copied, and administered their distribution
  • Assisted managers in some administrative detail usually of a confidential nature like, creating spreadsheets, managing data bases, and preparing reports and documents
  • Answered phone calls, took messages, and gave information to callers about their work schedule and meal ticket sales
  • Organized and maintained a file system by filing correspondence and other records, and managed all department schedules
Candidate Info
4
years in
workforce
2
years
at this job
AA
Associate of Arts
BA
Journalism
5

Sales Operations Administrator

Provided high-end, collaborative, day-to-day operational support for the IT Sales team, BPO sales team, and four C-level executives

  • Maintained and provided daily updates of company CRM systems, including reports, custom dashboard building and data analysis
  • Researched market trends in spending, pain points, and projects to help facilitate targeted campaign development aimed at prospective clients
  • Represented the Visionet brand in company media & press releases, sales & marketing materials, presentations, website and community outreach
  • Supported the logistical functions of contractor and employee onboarding, client portal maintenance, technology research and implementation and processes development
Candidate Info
7
years in
workforce
11
months
at this job
Business Administration
Business Administration
6

Operations Administrator

Managed all job costs associated with the preparation and transportation of tank containers in US market

  • Evaluated and determined the validity of standardized tariff rates and additional costs invoiced by suppliers
  • Documented costs and synchronized Bulkhaul Internal Computer System & Data Spreadsheets
  • Prepared reports showing total costs, extra costs, and invoiced extra costs based on various criteria
  • Liaised with overseas Bulkhaul UK accounting department on payment approvals
  • Confirmed container availability, and daily demurrage fees at rail and port terminal locations
Candidate Info
2
years in
workforce
1
year
at this job
BS
Marketing
7

Operations Administrator

Processed all checks for deposit, facilitated withdrawals and/or transfers from client's retirement and investment accounts.

  • Submitted completed applications for clients and followed up on new accounts opening with various companies.
  • Processed beneficiary declarations and facilitated distributions for clients.
  • Calculated, provided and processed withdrawal paperwork for clients required to take an annual minimum distribution from their IRA accounts.
  • Ran biweekly distribution reports confirming clients with automatic electronic withdrawals were completed.
  • Facilitated quarterly compliance reports to maintain updated contact information for clients.
  • Coordinated activities for annual employee recognition day.
Candidate Info
12
years in
workforce
1
year
at this job
BS
Communication
8

Operations Administrator

Assist new hires with the onboarding process including obtaining access to websites required as an Operations Administrator

  • Provide targeted training/webinars with specific field teams and partners to alleviate consistent issues around tools/programs.
  • Increased operational excellence by compiling a list of potential overlapping technologies for the Partner Program Support team, decreasing the consistent need for outside research.
  • Communicated information and ideas clearly over the phone and email both internally and externally.
  • Timely and accurately document, prioritize and complete escalations from Partners and Account Managers.
  • Provide rapid and accurate responses to transaction issues that are creating a delay in the final phase of the sales cycle, ensuring client satisfaction.
  • Initiated the upgrades of 4 mother's rooms and the addition of 8 mother's rooms, reducing the amount of time nursing mothers are away from their desk. This ensured Cisco was in compliance with state laws.
Candidate Info
5
years in
workforce
4
years
at this job
BA
Social Work
9

Operations Administrator

Tracked all incoming and outgoing tools utilized in the field

  • Added fixed assets and 3rd party rentals into tracking system
  • Created and processed purchase orders for new all tool inventory and field supplies
  • Audited expense reports, invoices and consultant data
  • Ensured office policies and procedures were adhered to by field employees and consultants
  • Tracked, documented and generated monthly reports on all tool failures
  • Tracked and monitored circulating hours on all tools returning from the field
Candidate Info
13
years in
workforce
3
years
at this job

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