Office Secretary Resume Samples - Page 2

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Office Secretaries' job duties can vary widely, but they are generally tasked with keeping an office running smoothly by executing both administrative and low-level management tasks. Skills that can be found on a sample resume for an Office Secretary include preparing invoices, proposals, and marketing letters, and maintaining records in the management database system, including email. Different employers will require Office Secretaries to list different educational requirements on their resumes, though it is common for a high school diploma or its equivalent, as well as secretarial certifications or degrees, to be preferred.

For more information on what it takes to be a Office Secretary, check out our complete Office Secretary Job Description.

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11

OFFICE SECRETARY, SALES REPRESENTATIVE

  • Conducted office operations and administration, including filing, customer service, faxing, and correspondence.
  • Prepared seasonal business reports, tax reports, salary pay processing and other administrative duties.
  • Arranged product purchases & shipments through various open lines of customer communications.
Candidate Info
8
years in
workforce
1
year
at this job
BA
International Relations
12

Office Secretary

Performed data entry into quickbooks system.

  • Scheduled dumpster deliveries and pick-ups.
  • Answered phone calls and answered questions such as price rates, how long dumpster could be rented for, what size dumpster would be best for project.
  • Received payment information over phone and charged customers using quick books system.
  • Kept office area organized and clean, as well as make copies and send out faxes.
Candidate Info
3
years in
workforce
8
months
at this job
13

Office Secretary

Prepared invoices, proposals and marketing letters.

  • Answered multiline phone. Handled all incoming faxes and delivered all incoming mail to proper recipient.
  • Sorted and filed documents to corresponding client.
  • Maintained records in management database system including email.
  • Performed basic bookkeeping data and filing.
  • Went out to the field to meet with potential clients to discuss current and future projects.
  • Maintained order and functionality of the office.
Candidate Info
15
years in
workforce
2
years
at this job
HS
High School Diploma
14

Medical Office Secretary

Used practice management systems incl. Athnea, Meditec, Medscribe, & Misis-Med 3000

  • Determined eligibility for insurance claims using the web based program Passport
  • Responsible for calculation and collection of copay/coinsurance from multiple payors
  • Maintained medical records/charts in compliance with federal medical privacy regulations
Candidate Info
5
years in
workforce
1
year
at this job
HS
Communications
15

General Office Secretary

  • Created new filing system for all student files which increased office efficiency by 10%
  • Entered data into SMS Chancery systems quickly and accurately
  • Fully proficient in utilizing the Chancery system to manage and audit student information
Candidate Info
19
years in
workforce
7
years
at this job
AA
Business Administration
16

Office Secretary

Prepared and organized paperwork and other materials as needed for meetings, conferences, travel arrangements and expenses reports.

  • Maintained office scheduling and event calendars.
  • Composed, typed, and distributed meeting agendas and minutes, routine correspondences and reports.
  • Set up and handled incoming mail and office filing systems.
  • Collected and coordinated the flow of internal and external information.
  • Managed office equipment and office space.
  • Established the administrative work procedures for tracking staff's daily task
Candidate Info
3
years in
workforce
2
years
at this job
17

Office Secretary and Bookkeeper

Provided multiple office duties and functions to an Independent Out-Patient Medical Laboratory.

  • Responsible for the billing and collections of all nursing homes, out-patients, Medicare and private insurance companies.
  • On a daily basis, updated and maintained patient files on computer.
  • Other various duties included updating daily lab result reports, typing office letters, accounts receivables, filing, ordering office supplies, greeting and registering incoming patients and setting up appointments.
Candidate Info
4
years in
workforce
3
years
at this job
Management
18

Office Secretary

  • Office assistant for theatre department staff and faculty.
  • Scheduled student appointments with faculty.
  • Answered students' questions in person and over the phone.
  • Assisted in theatre activities by selling tickets, setting up events and working with staff.
  • Operated office machines, such as photocopiers and scanners, facsimile machines and personal computers.
  • Maintained and updated filing, inventory and mailings manually and using a computer.
  • Opened, sorted, and distributed incoming mail and prepared outgoing mail.
  • Answered telephones, directed calls, and recorded messages.
Candidate Info
3
years in
workforce
1
year
at this job
C
Medical Insurance Specialist
AS
Accounting
19

Office Secretary

Performed Intake process and conducted initial assessments for potential clients

  • Presented intake cases to program director for approval
  • Ensured client had adequate medical insurance coverage
  • Monitored and directed incoming calls to appropriate departments
  • Assisted office manager with budget, insurance and monthly client reports
  • Supported clinic director with staff meetings, business dinners and audit preparation
  • Performed other clerical related duties as necessary
Candidate Info
7
years in
workforce
2
years
at this job
20

Office Secretary

Personal Assistant | Children Management

  • Sent out Newsletters to clients, created Free Lance designs, handled
  • Event and Meeting Coordinator
  • Handled all incoming/outgoing calls, emails, scheduled all personal and company calendaring.
  • Office Administration/Petty Cash
  • Directed Valet System and Tutoring Servicing
  • Manage, council and tutor forty + students and account for all homework
Candidate Info
5
years in
workforce
2
years
at this job
Graphic Design

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