Office Secretary Resume Samples

General Office Secretary and Substitute Teacher

Directed the learning experience of students in both curricular and extracurricular activities

• Provided guidance to students that will promote their proper educational development and welfare
• Communicated effectively with students and supervises student activities as outlined in daily schedule
• Administered and monitored testing and assignments on a daily basis for all course curriculums
• Ensured adequate supervision to assure health, welfare, and safety of all students
• Implemented lesson plans and organize students for an effective learning environment

General Office Secretary

Recorded Daily Student Attendance, tracked truancy, notified parents

• Maintained permanent student records for average of 350 students/yr
• Created Multi-Hazard Emergency Plan for students and faculty
• Managed front office reception and flow of visitors to classrooms
• Executed a broad range of tasks as necessary for Principal, faculty,

Cert Radiologic Tech (r)(m), Medical Asst, Front Office Secretary

Trained 14 staff onto mammography digital applications and quality assurance tasks.

• Quality assurance tasks for mammography equipment and processor testing.
• Produced surgical mammography images. These involved ductograms and j-wire patients.
• Ordered inventory and laboratory supplies through hospital central services.

Office Secretary

Gathered and reviewed pertinent entry information to determine either approval or denial of acceptance into the program

• Entered information into computer and maintained student database
• Worked closely with court personnel to ensure all activities were legally
• Composed letters, developed spreadsheets, and created PowerPoint
• Accountable for receiving and properly recording registration fees
• Kept counselors and courts informed of student's progress, problems, and legal status
• Served as receptionist to include answering phone for forty staff members,
• Greeted guests, signed for deliveries, and answered inquiries about the program
• Scheduled appointments for staff members and performed other clerical

Office Secretary

Provided annual reports of work related activities.

• Ministered to the homeless as well as provided essential services.
• Developed worship folders for each Sunday service.
• Engaged in both inbound and outbound phone calls and coordinated related activities accordingly.
• Coordinated with every level of staff to ensure all objectives were met.
• Modified and updated church website monthly.
• Changed Church billboard sign daily to reflect latest news and updates.

Office Secretary

Successfully Redesigned administrative processes from manual to a fully computerized office

• Administer all aspects of the business i.e. Contracts, Estimates, Billing, Account Receivables, Accounts Payable, Weekly Deposits
• Ensure all clients receive Certificates of Insurance on a yearly basis
• Took the initiative to assist with creating a Website for our Business
• Provide Customer Service; answering a two (2) line phone
• Knowledge of Microsoft Word, basic Internet Skills and QuickBooks Pro.

Medical Records Tech/ Front Office Secretary

• entered insurance and codes into computer for billing and non-billing purposes
• maintained business office inventory and equipment by checking stock to determine inventory level; anticipated needed supplies; placed orders for supplies; took payment according to insurance; verified and coded insurance for billing department
• maintained record of patient care by reviewing and filing documentation of patient's condition, treatment, and health
• initiated medical record by searching master patient index; identified existing patient records or when needed, assigned a new number; interacted with registration for information verification; processed or created the record folder
• protected patients' rights by maintaining confidentiality of personal and financial information in accordance with HIPPA.

Central Office Secretary

Perform clerical duties for three supervisors including correspondence and expense reports

• Distribute and collect testing materials for 43 schools and 6 offsite facilities
• Gather class rosters from all schools to order tests through online data entry systems
• Coordinate training sessions for 9 different tests administered throughout the year
• Convert aggregated data into useful charts and graphs for distribution by district and school
• Maintain accurate and secure records of all testing materials and reports
• Assist Human Resources department in creation and distribution of employee badges for Kronos

Executive Office Secretary

AR/AP-input and pay bills using QuickBooks, pay1099 wages, report W-2 wages to ADP.

• Call utility companies to start and end services and order insurance on all new homes purchased.
• Respond to phone calls using multiple phone line system, along with daily e-mails, documents requested by the city, county, vendors, agencies, officers in charge of inspections and HOA's.
• Clear checks and deposits from two bank account. Order and maintain office supplies.
• Property Management Assistant-assist tenants with housing lease contracts, record rent/utility payments, take calls for repairs to home and arrange for maintenance to be performed.

General Office Secretary

Coordinated and performed a range of staff as well as operational support activities for the school.

• Served as a liaison with other MCS departments and operating units in the resolution of day-to-day administrative and operational problems.
• Provided administrative/secretarial support for the department/division such as answering telephone, assisting visitors, and resolving and referring a range of administrative problems and inquiries.
• Operate personal computer to compose and edit correspondence and memoranda from dictation and verbal directions.