Acquisitions Department Financial Assistant
Paid invoices for serials, books, electronic subscriptions, and bindery for an annual materials budget of 4.4 million dollars
- Reconciled statements for all materials/services and communicated corrections to the University's Accounts Payable Department
- Improved relationships with vendors by paying invoices on time
- Managed the student budget for the department to ensure no overages
- Supervised and trained student assistant to receive and process materials for faculty reserve
- Created and distributed a weekly fund report to accelerate spending during the fiscal year
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Financial Assistant
Performed VLookups and used Pivot Tables to manage, check and look up financial data
- Managed grant files for Professors, Financial Managers and senior staff members
- Prepared and assisted in preparing various financial, grant and administrative reports
- Approved and processed requisitions for multiple purchase receipts, vouchers and invoice
- Composed periodic reports along with financial data for federal and private donors
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Financial Assistant
Managed financial functions for division including A/R, A/P, and payroll. Created annual operations plans for the vending machines department.
- Managed financial matters including Accounts Payable and Receivable and Payroll.
- Supported marketing and business development initiatives conducting viability studies for new projects.
- Improved client relationships by developing a schedule of client site visits by company reps for all support services.
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Financial Assistant
Managed budgeted funds to different contractors, projects, and government officials
- Maintained project ledgers and tracked contract modifications and financial status.
- Analyzed financial information in response to queries from managers, suppliers and customers.
- Performed clerical works such as copying, scanning, and archiving functions for contract documents.
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Financial Assistant
- Audited various financial data such as invoices, reimbursements, efinance reports
- Conducted quantitative analysis of financial data to forecast Salary projection
- Created a excel model to calculate payroll distribution % from multi Grants
- Inputted and managed all eProcurement PeopleSoft purchases for my department
- Processed and recorded hundreds of financial transactions for Account Payable
- Redesigned the AP Invoicing Database, triggering increase in accuracy
- Reviewed Grand Rounds spending to ensure they are not over there budget
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Financial Assistant
Scope of responsibility was diverse and included customer service, and special projects. Communicated and provided assistance to investment brokers, dealt with large quantities of financial data on a daily basis.
- Processed stock positions such as mergers, stock dividends, stock splits to trust accounts.
- Calculated cost basis spreadsheets for cash/stock mergers and spinoffs.
- Monitored and verified cash and security positions held in client portfolios.
- Prepared month-end account reports using Excel and Access.
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Financial Assistant
- Accounts Payable entry and management
- Assisted in transition to in-house bookkeeping
- Presented weekly on financial management and budgeting during cash flow crisis
- Completed business and travel expense reports in a timely manner
- Researched & developed a presentation to introduce retirement plan benefit options
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Financial Assistant
Processed paperwork and new business.
- Scheduled appointments and calendar management.
- Updated and maintained client database.
- Prepared mailings, correspondence and other administrative duties.
- Ordered and maintained stock of office supplies.
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Financial Assistant/treasurer
Processed Accounts Payable using Quickbooks, Accounts Receivable using ProCare, Payroll using Peachtree software program
- Prepared monthly financial reports, weekly deposits, and electronic time cards for payroll processing
- Electronic filing of Federal, State, Local Income and Municipal Services Taxes
- Coordinated fund-raising activities
- Maintained and upgraded ProCare software computer system
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Executive Financial Assistant
Compiled and prepared client's historical and current financial information for advisor and client review.
- Ensured investments of some accounts were manually updated.
- Prepared paperwork to open client's new investments and made changes to current investments.
- Worked closely with advisor to make changes in profiles.
- Worked closely with custodians in processing new and updated client accounts.
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