Executive Coordinator Resume Samples - Page 4

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Executive Coordinators work alongside the upper management and are responsbile for administrative and support duties. Typical resume samples for Executive Coordinators describe responsibilities such as organizing staff meetings, making travel arrangements, updating records, handling mail, gathering data for project management duties, and tracking project performance. Based on our example resumes, key skills for this job are teamwork, organization, IT competencies, multitasking, attention to details and communication. A degree in business or management is required for this role.

31

Executive Coordinator

Responsibilities included assisting Senior Vice President, Corporate Property Manager fulfill the overall management, operations, maintenance, leasing and security functions for the branch network.

  • Accountable for generating all correspondence, appointments, travel arrangements, calendars, conference calls, expense reports, screening and directing telephone calls. Primary liaison between Property Manager and all internal/external customers.
  • Coordinated all reporting, projects and systems with four Regional Property Managers and their respective Administrative Assistants.
  • Prepared materials for meetings and presentations to include agendas and minutes. Coordinated catering, if requested.
  • Maintained budget for operating expense and capital plans. Reconciled monthly variance reports, initiated requisitions and work orders, extensive coordination with purchasing and accounts payable departments.
  • Compiled and maintained monthly project report. Coordinated bi-weekly project meetings and prepared reports for distribution.
  • Administered contracts for maintenance and service of bank branches. Organized bid packages. Tracked changes/addendums during the term of contract. Processed invoices for payment.
  • Processed timecards, e-mailed to payroll on weekly basis, tracked all absences, maintained vacation calendar for department.
  • Maintained several department reports: Fleet, OREO, Organizational Chart, Staff Compliment, Emergency Phone Lists and Call Trees.
  • Disaster Recovery Team Member. Maintained employee database (New Orleans Region) for preparations of disaster recovery.
  • Assisted Property Manager on real estate lease negotiations for bank owned and leased properties. Prepared all necessary documents. Maintained relationship and worked along with landlords and tenants. Managed monthly tenant rent roll.
Candidate Info
17
years in
workforce
9
years
at this job
32

Executive Coordinator

Responsibilities included assisting Senior Vice President, Corporate Property Manager fulfill the overall management, operations, maintenance, leasing and security functions for the branch network.

  • Accountable for generating all correspondence, appointments, travel arrangements, calendars, conference calls, expense reports, screening and directing telephone calls. Primary liaison between Property Manager and all internal/external customers.
  • Coordinated all reporting, projects and systems with four Regional Property Managers and their respective Administrative Assistants.
  • Prepared materials for meetings and presentations to include agendas and minutes. Coordinated catering, if requested.
  • Maintained budget for operating expense and capital plans. Reconciled monthly variance reports, initiated requisitions and work orders, extensive coordination with purchasing and accounts payable departments.
  • Compiled and maintained monthly project report. Coordinated bi-weekly project meetings and prepared reports for distribution.
  • Administered contracts for maintenance and service of bank branches. Organized bid packages. Tracked changes/addendums during the term of contract. Processed invoices for payment.
  • Processed timecards, e-mailed to payroll on weekly basis, tracked all absences, maintained vacation calendar for department.
  • Maintained several department reports: Fleet, OREO, Organizational Chart, Staff Compliment, Emergency Phone Lists and Call Trees.
  • Disaster Recovery Team Member. Maintained employee database (New Orleans Region) for preparations of disaster recovery.
  • Assisted Property Manager on real estate lease negotiations for bank owned and leased properties. Prepared all necessary documents. Maintained relationship and worked along with landlords and tenants. Managed monthly tenant rent roll.
Candidate Info
17
years in
workforce
9
years
at this job
33

Food & Beverage Executive Coordinator

  • Reported to F&B Director and assist Room Service Director and 3 Room Service Managers.
  • Coordinated Room Service amenities, ensuring that rooms were blocked and amenities delivered to guestrooms on the day of arrival and on a timely manner.
  • Responsible for Room Service food and beverage needs for the luxury suites for top VIP guest including royalty and celebrities
  • Responsible for guest-history tracking through crystal systems to help provide top quality and appropriate amenities.
  • Worked closely with the Front Office, Culinary, and Minibar departments to achieve guest satisfaction and high service.
Candidate Info
3
years in
workforce
3
years
at this job
C
Certificate
BA
Psychology
Hotel/restaurant Management
34

Executive Coordinator/researcher to Executive Producer

Providing full, confidential secretarial and administrative support to the Executive Producer.

  • Handling all correspondence, emails and incoming calls and responding as required.
  • Maintain and manage electronic calendar using Microsoft Outlook Calendar/PDA s, keeping them informed of any additions/changes.
  • Helped coordinate six shows a week with ten production teams.
  • Organize business trips (local and international), including flights, accommodation, currency, car hire, appointments, location maps, etc.
  • Presented daily Nielsen ratings to publicity director for comparison purposes.
  • Arranged all Christmas, wrap parties, and office functions for staff of 200.
Candidate Info
6
years in
workforce
1
year
at this job
35

Executive Coordinator - OEM Division

Secure and maintain key vehicle audio system sales, and utilize cost analysis/accounting to improve sales and gain market share for 2013 with a projected $147 million in annual sales.

  • Manage local sales force and coordinate between American and Japanese divisions.
  • Manage and deliver team training/ knowledge improvement programs.
  • Strong partnering and communication with large account utilizing strategic marketing.
  • Deliver influential and comprehensive sales presentations to buyers based on customer needs within our corporation's parameters.
  • Highlights include managing catastrophic events like the March 2011 earthquake/tsunami in Japan and the October 2011 flood in Thailand which impacted customers and Pioneer.
Candidate Info
22
years in
workforce
6
years
at this job
BBA
Bachelor of Business Administration
36

Executive Coordinator

Executive Admin Assistant to the CEO & all Upper Management

  • Generated multiple weekly GP Reports
  • Maintained reports & candidates using Sendouts
  • Coordinated Corporate meetings & seminars
  • Assisted HR with payroll & other major duties including: payroll, health insurance
Candidate Info
5
years in
workforce
1
year
at this job
HS
High School Diploma
BSN
Bachelor of Science in Nursing
37

Executive Coordinator

Create and maintained database of all accounts brought in by marketing representatives

  • Organize and managed systems for new facilities- served as primary contact between pharmacy and assisted living homes
  • Accounts payable and receivable
  • Reconciliation of third party reports
  • Resolve issues around routine administrative inquiries
Candidate Info
4
years in
workforce
2
years
at this job
38

Executive Coordinator Commercial Accounts

  • Coordinated installation of Complex multiple product accounts
  • Audited and monitored contracts for quality and accuracy
  • Utilized multiple cable industry software to process orders
  • Managed communications across internal business lines, and communications with customers’ contractors to minimize negative financial impact for all parties.
Candidate Info
22
years in
workforce
5
months
at this job
39

Executive Coordinator to Site President - Promotion

  • Worked with Department Managers while reporting directly to the Site President.
  • Scheduled development classes on a national basis and assisted employees showing interest in career development plans.
  • Organized and coordinated college fairs.
  • Developed marketing strategy for On-Line Learning for Site President.
  • Marketed Learning Resource Center.
  • Handled National Registration for Leadership Development classes.
Candidate Info
7
years in
workforce
1
year
at this job
40

Executive Coordinator

Assisted in start up of non-profit organization. Organization has grown from 30 to 500 people in six years and is projected to have exponential growth in the next year. Passionate about improving the community through service and giving back in ways that help others.

  • Primary focus in recruitment process for staff and volunteers in all areas of the organization.
  • Planning and creating social events as well as assisting and collaborating with the staff.
  • Maintaining current relations with volunteers and staff.
  • Assist in fundraising events to develop positive, long-lasting relationships with potential & existing volunteers.
  • Consultant for volunteer relations; recommend appropriate resolution when necessary.
  • Various administrative duties assigned.
Candidate Info
16
years in
workforce
10
years
at this job
BS
Education And Human Services

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