Event Coordinator Resume Samples

Event Coordinator

Seamlessly planned, designed & directed the execution of corporate, social and private events (meetings, holiday events, weddings, birthday parties, Mitzvahs) for prestigious clients, ranging in size from 12-500.

• Tailored events according to the personal tastes and budgets of clients, managing and exceeding expectations.
• Maintained a portfolio of vendors/clients, serving as primary point of contact.
• Collaborated with vendors to meet client expectations; available on-demand 24/7
• Created and managed budgets of $50,000+ for events. Always delivered on time, under budget.

Event Coordinator

Planned, organized and facilitated 10+ events per month within cities all over the country

• Negotiated and booked venues, transportation, hotel rooms, F&B, speakers, A/V, entertainment, etc.
• Managed Scheduling Institute's Atlanta Event Venue including but not limited to event staffing, catering contact, building operations, event set-up and break-down.
• Prepared Event Stats, material and content for the speaker
• Created, staffed and coordinated booths for every event
• Track and report costs, sales, and other various event statistics for each event

Event Coordinator

• Principle Rep. and lead liaison for assigned fortune 500 corporate events with a minimum contract of $25,000+
• Accountable for obtaining signed contracts and helped complete the sales cycle while collaborating with Sales and Creative Services departments
• Solely responsible for managing over $2 million in corporate events that included airport transportation, entertainment, restaurant buyouts, stage and lighting set, and décor
• Created cost savings by implementing and researching new vendors and negotiating with partnered vendors
• Other key responsibilities included the creation of CAD diagrams for events, maintained and updated Insurance records for over 100 vendors

Event Coordinator

Met with potential clients to provide information on services available for the purpose of obtaining their business.

• Worked with Clients to guide them through the event details and served as their personal coordinator throughout the entire planning process and event.
• Planned and coordinated menus, set up details, rentals, and desired specialty items with client and club staff members.
• Prepared diagrams for room layouts.
• Planned events such as meetings, golf outings, birthday parties and weddings for up as many as 275 people.
• Organized and maintained events and details in Microsoft Excel and Word documents.

Event Coordinator

Managed an event and catering staff of up to 12 staff per an event.

• Knowledgeable in all aspects of the sale cycle, particularly proficient in developing, customizing, and winning proposals.
• Developed a successful sales program for weddings and events
• Designed a created a highly desired event venue from a series of historic buildings.
• Planned and organized several marathons for over 400 athletes.
• Developed and supervised kitchen staff and event catering.
• Coordinated vendors, and event contributors including performers, photographers, caterers, and transportation services.

Event Coordinator

Served as Event Director for 2014 Bike MS: Tour de Farms, which raised $1.5 million for the National MS Society

• Coordinated all logistical aspects of both athletic and non-athletic events hosted at the [company name]
• Scheduled all employees for events, including event staff, security, parking, custodial, police, fire, and medical teams when necessary
• Directly supervised event staff of 120 part-time employees as well as interview, hire, and train new staff members

Event Coordinator

Exceeded expectations by delivering each event at or under budget and meeting rigorous timelines.

• Organized events from conception to completion; arranged stage and program schedules; managed on site logistics and directed sound/technical services, and emcees.
• Provided creative design, style and themes for each event.
• Successfully recruited and trained volunteers as needed.
• Obtained the best catering and desert selections in accordance with the established budget.
• Identified and maximized methods to spend budgets effectively; participated in the events as a hostess/greeter when necessary.

Event Coordinator

Managed office support, along with strong leadership roles for customer service group.

• Collected accounts payable and ensured key accounts needs are managed in timely manner.
• Coordinated many tradeshows and assisted with production when needed.
• Held meetings with owner and reported outcome to company executives.
• Held in reserve everything confidential to other employees and staff.
• Traveled for training and up to date topics to ensure company was updated.
• Attended motivational seminars to ensure company rejuvenated.

Event Coordinator

• Served as the marketing ambassador for the launch of two 2015 BMW models (4 Series and the all-electric i3) while effectively and enthusiastically communicating brand initiatives and/or product offerings to consumers.
• Responsible for daily set-up, breakdown and maintenance of all event equipment and vehicles.
• Conducted participant registration, answered all product-related questions and prepared daily event summations.
• Optimized the event experience for attendees by ensuring all on-site specific challenges were handled sufficiently.
• Leader of a cohesive team, intertwined with various internal and external divisions, clients, partners and vendors.

Event Coordinator

• Planned and executed more than 150 private and corporate events
• Created sales pitches and negotiated contracts with potential event clients
• Coordinated all event details: Created client contract and payment system, designed floor-plan,
• Managed relations with 40+ artists and coordinated nightly live performances
• Enhanced the organization of the event department by carrying out administrative tasks