Ap Specialist Resume Samples

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Ap Specialists (Accounts Payable Specialists) work for a variety of companies and make sure bills are paid. Common job duties seen on an Ap Specialist resume sample are maintaining records, monitoring financial transactions, writing reports, ensuring figure accuracy, solving discrepancies, and tracking income and expenses. The ideal candidate for this job should be able to demonstrate the following skills in his or her resume: accountancy expertise, strong numeracy skills, accuracy, time management, being able to manage large amounts of data, and computer competences. An accounting degree is required for this job.

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1

AP Specialist

  • Efficiently processed payables transactions timely in high volume environment achieving specified performance results (typically 95% current aging) ensuring compliance with company controls and transparent balances.
  • Processed other related transactions (short pay, chargeback’s, credit memos, cancelled payments) in SAP system.
  • Communicated with vendors for invoice request, W8/W9 request, statement requests, requesting double payment refund, shorted units, price/color/size discrepancies, and questionable freight, shipping and handling, drop ship fees.
  • Performed a variety of special projects and duties as assigned such as check runs, invoice entry parties, helped with continuous process improvement, helped with audits by pulling payment packets randomly selected by auditors.
  • Personally given special project of cleaning old books/accounts in old system as we transitioned to new system.
Candidate Info
4
years in
workforce
2
years
at this job
BA
Business Administration, Accounting Option
2

Horizon Lines Ar/ap Specialist

  • Successfully managed AR/AP, collateral documentation and regulatory requirements for inbound and outbound Horizon and Tote containers passing through the Port of Anchorage.
  • Managed the high volume data of daily shipment manifests for arriving vessels while monitoring and ensuring consistent workflow.
  • Oversaw and maintained documentation for DOT compliance on a fleet of approximately 50 union and non- union drivers and commercial semi-trucks.
  • Communicated with dispatch to ensure prompt and efficient inland deliveries.
  • Oversaw the timely and meticulous processing of complex invoices, credit memos and payment transactions while cultivating positive client relations.
  • Prepared monthly financial reporting presentations for upper management.
Candidate Info
8
years in
workforce
3
years
at this job
BA
Accounting
3

AP Specialist

  • Processed all invoices (roughly 100 invoices weekly) and utilities for assigned states (CA, KY, NC, and TN)
  • Served as liaison between departments and vendors to research disputes regarding billing concerns
  • Processed roughly 2000 Secret Shopper weekly EFT requests and payments
  • Overseen and trained temporary employees on department procedures
  • Routinely created, edited, and processed weekly and urgent manual check batches
  • Processed Urgent Payroll Items for FGO and FGE employees
Candidate Info
14
years in
workforce
3
years
at this job
4

AP Specialist

Accounts Payable

  • Audited Purchase Orders against invoices for accuracy. Coordinated with Purchasing and Receiving departments as needed to remedy inventory discrepancies.
  • Routed discrepancies to correct departments for general ledger coding and proper signatory authorization.
  • Ensured payments were made to vendors within terms agreed upon.
Candidate Info
25
years in
workforce
5
months
at this job
BA
Communication
5

AP Specialist

Worked as an AP Specialist for a company managing over 80 community facilities nationwide.

  • Coded and processed for payment over 200 invoices per day.
  • Served as liaison between on-site community management and the management company in resolving invoice discrepancies.
  • Communicated corporate AP procedures to on-site business managers.
  • Coordinated obtaining approvals and set up vendors in Microsoft Dynamics.
  • Set up and maintained a filing system on a shared drive.
  • Participated in weekly check runs.
  • Utilized cash database to ensure funds availability for check runs.
  • Participated in preparing 1099 forms for the year 2016.
  • Assisted Controllers with 2017 year-end close by performing reconciliations
Candidate Info
4
years in
workforce
8
months
at this job
C
Accounting
MA
Foreign Languages
6

AP Specialist

Easy-Adaptable Accounts Payable Specialist proficient in keying and auditing invoices and credits, received large amounts of invoices each day, properly coded and sent out to corresponding stores. Efficient in Excel, Karmak, and Great Plains.

  • Corresponded with Store Managers daily.
  • Correctly keyed invoices/credits.
  • Audited large batches of invoices/credits daily.
  • Generated daily reports of invoices keyed.
  • Record transactions, create reports, track income and expenses and check figures for accuracy.
Candidate Info
3
years in
workforce
4
months
at this job
BA
Business Administration
7

AP Specialist

  • Oversee three $1 million accounts, ensuring timely payments
  • Utilize Microsoft Excel to efficiently reconcile and analyze accounts
  • Communicate with over 100 of RHFS' vendors, serving as the AP point of contact
  • Track payments for monthly services for all of RHFS' 30+ branches
Candidate Info
3
years in
workforce
1
year
at this job
BA
Economics, English
Digital Marketing
8

AP Specialist/credit Coordinator

  • Oversee approximately $200 million in yearly receivables
  • 3.5% improvement in total receivable balance for month of October
  • Review of aging reports such as collections, billing discrepancies
  • UX chargebacks completed and shows zero balance except in April when I was on vacation
  • Negotiate payment plans and terms
  • Trained new employees and assisted in creating the Get Paid manual
  • Audit payment remittance with posting and being proactive on helping correct any discrepancies with short payments or payment application
  • Key contributor building and maintaining on go-going customer relationships
Candidate Info
19
years in
workforce
12
years
at this job
AA
Psychology
Management, Business
9

AP Specialist

  • Perform operational functions to check the accuracy and Purchase Orders and Invoices ready for processing and or vouchering. Ensure all supporting documents such as Bill of Ladings, Receiving Worksheets, Overage, Shortage and Damage Report are attached before vouchering.
  • Process at least 200-300 invoices daily, achieving production and quality goals.
  • Work closely with the Finance Manager, Credit Managers, Staff Accountant and other staff members to develop accounting strategy and ensure accuracy of the accounts payable aging report in a timely manner.
  • Communicate and advise vendors of invoices vouched and paid developing strong supplier
  • Coordinate with the Warehouse Inventory Manager for inaccuracies of unit of measurements as to cases, weights and pieces to ensure correct quantities and amount of products received.
  • Resolve complex problems that arise in the processing of payments and provide quick response to vendor inquiries. Serve as a backup for Staff Accountant to perform daily drawing of accounts thru Automatic Clearing House (ACH).
  • Coordinate with Corporate Office (Houston, Texas) and other operating companies for processing claims for products shorted, damaged and overage.
  • Received Employee of the Quarter Award for exceptional performance.
Candidate Info
16
years in
workforce
3
years
at this job
BS
Accounting
10

Payroll/ap Specialist

  • Manage and recorded all incoming cash receipts and deposits.
  • Prepare bank reconciliations for the payroll accounts.
  • Prepare and process the accounts payable checks and reports using MIP Accounting Software.
  • Process a bi-weekly payroll of over 270 employees using ADP Workforce Now and Ulti-Pro.
  • Prepared and posted payroll and tax monthly entries.
Candidate Info
21
years in
workforce
1
year
at this job
BS
Business Administration

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