Administrative Support Specialist Resume Samples

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Administrative Support Specialists are involved in back-office, clerical and office management issues. They ensure a smooth running of the company and make sure administrative procedures are implemented in a timely manner. Typical Administrative Support Specialist resumes mention skills such as multitasking, attention to details, the ability to work independently, computer literacy, strong communication skills and problem-solving capabilities. Aside from previous experience in Administrative Support, most resume samples showcase a degree in business administration or a related field.

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1

Administrative Support Specialist

Successfully stood up and managed one-man operation responsible for the religious education of US military members and their families

  • Managed all accounting, invoicing and budgeting for the organization
  • Drafted multiple proposals for US Government contracts
  • Trained in and proficient use of Wide Area Workflow and Central Contractor Registration tools
Candidate Info
5
years in
workforce
1
year
at this job
AS
Management
2

Company Administrative Support Specialist

Hit the ground running; quickly relieving supervisors of administrative details; strictly ensured that all project milestones were met or concluded well ahead of schedule

  • Oversaw the operation and routine maintenance of assets valued in excess of $30K
  • Created Company level database that recorded all administrative and logistic information for easy access and retrieval by the Company Commander, First Sergeant, and Executive Officer
  • Supervised four administrative support specialists
Candidate Info
4
years in
workforce
6
months
at this job
Liberal Arts
3

Administrative Support Specialist

Drafted, edited, routed and maintained System Development Lifecycle documentation on ten various projects that resulted in easy accessing and efficient record keeping.

  • Drafted, edited and maintained letters, reports, and memos for a wide range of uses.
  • Managed shared sites, developed, updated, uploaded and maintained documents/files to the Coast Guard portal in an organized, logical order that resulted in customer interface.
  • Coordinated quarterly offsite meetings, training and events with program offices, contractor teams, and clients that yielded improved processes and formed collaborative relationships.
  • As point person, performed other duties as assigned such as data entry, equipment and office supply procurement, completed travel authorizations, approved travel reimbursements, and provided expert subject knowledge to various projects.
  • Worked well with others to facilitate effective and efficient teams to complete a variety of time sensitive projects with service wide impacts.
Candidate Info
29
years in
workforce
3
years
at this job
AS
Associate of Science
Leadership And Management
4

Administrative Support Specialist

Ensured that productivity targets were met constantly

  • Supervised, coached, counseled and evaluated 10 + employees
  • Maintained professional and technical knowledge by attending educational workshops
  • Ordered, purchased inventory, and warehouse systems
  • Conducted quarterly inventory reports for inventory valued over $6M
  • Successfully passed multiple unit inspections by implementing new processes and procedures
  • Recorded all stock movement, deliveries, and inventory control numbers into ORACLE 11i and ATLASS programs and prepared regular reports
Candidate Info
5
years in
workforce
2
years
at this job
BS
Business Administration Bsba
BA
Sociology
5

Clinical Administrative Support Specialist

Responsible for all aspects of patient scheduling in accordance with department and institute scheduling guidelines

  • Provided superior customer service to all patients, family members, physicians and staff
  • Demonstrated ability to multi-task, prioritize, and follow through while managing scheduling requests for 16 physicians and 2
  • Played a critical role in facilitating all aspects of patient care, serving as a liaison between patient/family/provider
  • Worked with clinical practitioner group consisting of physicians, physician's assistants, technical supervisors, technical staff,
  • Maintained clinical, operational, and regulatory knowledge of the standard of care for the patient population coordinated
  • Managed opening and closing of provider clinic templates and implements daily schedule changes
Candidate Info
4
years in
workforce
1
year
at this job
BS
Medicine
6

Administrative Support Specialist

Helped to coordinate the logistics of the shipping and archiving of over 1,000 cubic feet of historical records

  • Provided assistance to the Intern Coordinator and internship program as well as overseeing certain intern projects
  • Completed routine quality control checks on records in the constituent database to ensure correctly addressed mail
  • Managed the transit subsidy benefits program using SmartBenefits
  • Assisted the Administrative Director with day-to-day office operations including ordering supplies
Candidate Info
5
years in
workforce
9
months
at this job
BA
International Relations And History
7

Administrative Support Specialist

Greeted vehicle operators and took steps to solve problems concerning equipment.

  • Reviewed and entered operator's labor time, closed work orders, notifies customers of completion, explained and answers various questions.
  • Responsible for keeping detailed account of drivers/buses routine and daily activities.
  • Coordinated automotive repair, recall or warranty work for vehicles with various vendors, as well as schedule preventative maintenance and inspections.
  • Researched vehicle's maintenance history and prepared service order requests.
Candidate Info
4
years in
workforce
4
years
at this job
8

Administrative Support Specialist III

Responsible for daily operations of academic office including communications,
departmental ledgers and departmental travel reimbursements

  • Hire, train and supervise two to four work study students
  • Coordinate annual department events
  • Facilitated and supervised copy room renovations
  • Designed and produced department's bi-annual newsletter and graduate student brochure
  • Logistics Coordinator for various department conferences
  • Consulted on department website redesign
Candidate Info
12
years in
workforce
6
years
at this job
AA
Education
BA
History
BA
History
9

Administrative Support Specialist

Received, screened and distributed mail, documents and other materials according to general knowledge of the work unit's operations and key personnel

  • Assisted the public with understanding departmental and City's policies and procedures or laws as they related to the services being provided by the unit
  • Researched information through files, records, resources and electronic media
  • Scheduled rooms, meetings, trips, etc. and maintained calendars for program staff or department heads
  • Prepared a wide variety of documents including correspondence, reports, memoranda; copied, collated, faxed, emailed, and distributed information in various formats
  • Processed accounting, purchase and budgetary materials for the department including accounts payable and accounts receivable
Candidate Info
13
years in
workforce
5
years
at this job
Technology
Keyboarding And Office Essentials
10

Administrative Support Specialist

Administered Career Services Support to military service members, veterans, and family members daily

  • Assisted Active duty military and their families with Employment searches, Benefits information and Local Career Development Resources.
  • Instrumental to the successful planning and operation of 2 Employment Fairs that targeted various employment and training opportunities.
  • Provided guidance on work and family life topics to include: Resume writing, Job search strategies, Relocation and Deployment
  • Adhere to the Department of the Navy rules and regulations in processing documents containing sensitive material
  • Compiled workshop statistical information to include attendance data, participant surveys and follow-up questionnaires.
Candidate Info
10
years in
workforce
3
years
at this job
Communications

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