Accounts Payable Specialist Resume Samples - Page 2

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Accounts Payable Specialists, also referred to as Accounts Payable Clerks, see to it that the company's accounts payable reports are correct and that any unpaid invoices are quickly rectified. Skills listed on example resumes of Accounts Payable Specialists include reviewing invoices and statements to ensure that the information appearing on them is accurate and complete, and maintaining proper back-up files for research and reference. A high school diploma is required for the position, but some employers prefer to see an associate's degree in the field of accounting on applicants' resumes.

11

Accounts Payable Specialist

Manages invoicing for 150 suppliers/sub-contractors; monitors invoicing process for accuracy and trouble- shoots payment issues. Role has been expanded to include overseeing the weekly check run, managing the Positive Pay system through the bank, as well as supporting Payroll with employee expenses.

  • Manages $2M/year in supplier/sub-contractor payments, maintaining 100% accuracy in the payment process.
  • Sorted and organized supplier/sub-contractor payment records and developed complete filing system for department where no system existed before.
  • Acknowledged for initiative and willingness to support the Payroll Department in addition to current responsibilities, with managing employee expense payments using NetSuite Accounting software.
  • Enjoys positive working relationships with suppliers & subcontractors; recently recognized by supplier for commitment and follow-through to resolve payment issues.
Candidate Info
39
years in
workforce
2
years
at this job
12

Property Accounts Payable Specialist

Handled daily A/P processes; managed vendor/supplier relations; and handled the timely, accurate processing of invoices, credit memos and payment transactions. Worked closely with accountants to maintain adherence to corporate, accounting and GAAP standards; addressed escalated issues from employees and vendors regarding accounts payable; and ensured accurate and compliant A/P files and records in accordance with company policies and government regulations.

  • Managed the accurate and timely processing of up to 5,000 invoices per month for over 200 commercial properties, both large and small real estate companies. All invoices were scanned and approved through our software system.
  • Assisted in implementing invoice approval system, Yardi Payscan, where property managers and accountants can approve invoices online which propelled efficiency gains and significant time- and cost-savings.
  • Consistently maintained accuracy inputting invoice information into system and working with Asset Managers when approving invoices to pay.
  • Worked diligently to ensure all 1099s and 1096s were printed accurately and timely.
Candidate Info
17
years in
workforce
11
years
at this job
Voc
Accounting 1 And
13

Accounts Payable Specialist

Responsibilities: Produced, maintained, processed and organized business expense reports and invoices to ensure timely payment.

  • Processed 200+ incoming invoices on a weekly basis.
  • Updated and prepared payment records accounting for 300+ expense accounts.
  • Engaged management/controllership to approve bill payment.
  • Coordinated with the Treasury Accountant to ensure timely invoice processing and payment.
Candidate Info
2
months in
workforce
2
months
at this job
BA
Accounting / Computer Science
MA
Accounting
14

Accounts Payable Specialist Ii

Instrumental in executing matching, batching, coding and entering invoices, posting and reconciling batches, researching and resolving accounts payable issues, sub ledger to general ledger and maintaining account reconciliations.

  • Facilitate reconciliation of bank statements with ePlus invoices in effort to identify discrepancies as well as manual invoicing and coding of certain purchase orders.
  • Collaborate efforts with purchasing and invoicing departments to resolve price discrepancies and items billed.
  • Complete monthly GL account reconciliations and full cycle A/P accounting.
  • Review A/P Batches for inaccuracies made by co-workers while training two new hires to support top performance.
  • Designed spreadsheet tracking system for RMA's, returns, and credits while strengthening communication between various departments.
  • Cut 2% costs in shipping with institution of new freight rules and oversaw operations of 2 staff.
Candidate Info
20
years in
workforce
12
years
at this job
BS
Computer Science
BS
Accounting
15

Accounts Payable Specialist

Processed payables and worked with vendors in expediting purchases in SAP

  • Called vendors regarding questions or discrepancies.
  • Coded invoices for payment purposes & reconciled bank statements.
  • Matched purchase orders with invoices, noted any discrepancies, researched and corrected problems.
  • Created and maintaining all accounts payable vendor files for the entire company
Candidate Info
14
years in
workforce
3
months
at this job
AS
Business Management
16

Accounts Payable Specialist

Completed accurate and timely processing of 2,000 invoices ($3M+), purchase orders, credit memos, and payment transactions per month for large, multi-site organization

  • Instituted thorough crosschecking of pack-lists, receivers, and invoices that halted a previous history of thousands of dollars in overpayments to suppliers ($50,000+)
  • Maintained excellent credit line and relationships with vendors and suppliers while responsible for completion of month-end closing reports and monthly check running processes
  • Updated existing office procedures in order to resolve backlogged work, restore order and organization to processes/records, and correct billing/invoicing/journal entry errors
  • Responsible for Accounts Payable staff and processes, including coding invoices, preparing journal entries, and daily deposit reconciliation
  • Performed additional functions such as running background credit checks for new customers, payroll preparation and distribution, and employee time scheduling/management
  • Ordered and maintained inventory of office supplies for 31 locations as well as performed all filing, faxing, copying, scanning, and e-mail responses for office
Candidate Info
15
years in
workforce
12
years
at this job
Business Administration
17

Accounts Payable Specialist

Processed 200-230 invoices for payment, to include; batching, reviewing, matching of 80-100 checks disbursed to invoices for bi-weekly payment

  • Performed account reconciliations for various vendors
  • Maintained orderly and complete vendor files
  • Maintained vendor Insurance Certificates and W-9 files
  • Trained all temporary staff hired for the Accounts Payable department
Candidate Info
7
years in
workforce
1
year
at this job
Business
18

Accounts Payable Specialist

Analyzed and updated all company vendor files for 1099 preparation per IRS guidelines.

  • Processed routine accounting transactions, including research and discrepancy resolution.
  • Processed Accounts Payable invoices check requests and expense reports.
  • Created standard operating procedures for various processes within the department.
  • Applied manual ACH payments to open invoices.
  • Reconciled corporate credit card monthly.
  • Trained accounting staff on various processes and procedures.
  • Negotiated with vendors to change their billing to benefit the company.
Candidate Info
17
years in
workforce
1
year
at this job
BS
Accounting
Business
Business
19

Accounts Payable Specialist

Handled all Accounts Payable functions including accurately processing high volume invoices, expense reports, credit memos, weekly check runs, electronic payments and related reports in adherence to corporate, accounting, and GAAP standards.

  • Processed inter-company funding involving foreign currencies and sales tax payments via electronic transfers.
  • Audited and reviewed employee travel expense reports against company policy and processed payments via Concur Solutions or check request. Also completed the related journal entries.
  • Monitored Accounts Payable aging, invoice on hold reports, purchase order allocations, fixed assets, items to be capitalized, and account balances.
  • Monitored legal charges, allocations and payments, and resolved discrepancies as appropriate.
  • Held accountable for the prompt quarterly payment of Board of Directors' fees; the company's lease agreements, applications, monthly rental payments, monthly fund transfers for international subsidiaries, and contract labor.
  • Conducted weekly, monthly, and quarterly period close along with general ledger postings, generated period end reports and accruals, and processed journal entries and account reconciliations.
  • Handled accounts payable inquiries from employees and vendors, and reviewed files and records for compliance with company policies and government regulations.
Candidate Info
16
years in
workforce
7
years
at this job
AS
Business Administration
BS
Accounting
MBA
Accounting
20

Accounts Payable Specialist

Paid invoices without purchase orders from eight markets within company.

  • Managed monthly spreadsheet for pharmacy vendor and balanced monthly totals.
  • Helped with scanning project to enable regions to see invoices online.
  • Keyed weekly payroll liability spreadsheets sent from eight markets within the company.
Candidate Info
19
years in
workforce
9
years
at this job
AS
Hotel / Restaurant Management
BA
Business Administration

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