Procurement Buyer Job Description
A Procurement Buyer is responsible for identifying and procuring the goods and services that an organization requires. They identify external material needs of the organization, find services providers who can supply these goods, negotiate for prices and arrange for the purchase and delivery of the goods.
The job market for Procurement Buyers is fairly steady. The Bureau of Labor Statistics predicts a 2 percent growth in jobs by 2024 for all Buyers and Purchasing Agents, including Procurement Buyers.
Procurement Buyer Duties and Responsibilities
2014 - Present
Identifying process problems and concerns and making appropriate recommendations for innovative solutions and corrective actions to achieve desirable results.
Designing project plans and implementing functions to collect and monitor documents with respect to YESCO's needs and expectations and developing contract negotiations appropriately.
Identifying customer issues and complaints and making appropriate recommendations for corrective resolutions and accurate answers to meet client needs and requirements.
Distributing materials, parts and equipments to perform and complete project activities complying with organizational policies, procedures and standards.
To accomplish their primary goal of arranging the purchase of goods that an organization requires, Procurement Buyers perform many tasks. We analyzed several job listings to identify these core Procurement Buyer duties and responsibilities.
Identify Purchasing Needs
Procurement Buyers determine the purchasing needs of the organization. They work with other parts of the organization to forecast demand and evaluate inventory levels, and take orders from within the organization.
Negotiate with Suppliers
Procurement Buyers negotiate directly with vendors to get the best possible pricing and payment options. They bid, award, and administer project supply, services, and construction subcontracts and purchase orders to suppliers. They also do cost management to identify areas of potential cost reduction and analyze the impact of pricing changes for goods and services
Procurement Buyers are responsible for the management of the inventory. They assist in the receipt of purchased materials and services, and keep detailed records of purchases and stocks. They carefully monitor deliveries and any past due shipments.
Procurement Buyers build relationships with suppliers and manage their performance. They conduct routine supplier business reviews, evaluating supplier performance and compliance.
Procurement Buyer Skills
Extensive experience in prioritizing and organizing work activities and managing multiple tasks simultaneously within set deadlines and timelines
Sound knowledge of cost control functions to perform cost control processes and make appropriate business decisions for multiple assigned projects
Familiarity with designing process, inventory, project management, and arithmetic abilities to perform accurate calculations
Proficient in MS word, excel spreadsheets, outlook, database and word processing software
Self-directed and detail oriented, successful Procurement Buyers have an inquisitive nature and the desire to solve problems with analytical thinking. They have good organizational skills and experience with working as part of a team. In addition to these general skills and personality traits, employers are seeking Procurement Buyer candidates with the following skills.
Core skills: Based on job listings we looked at, employers want Procurement Buyers with these core skills. If you want to work as a Procurement Buyer, focus on the following.
- Deep understanding and professional experience with Purchasing Contracts
- Strong verbal and written communication skills
- Advanced skills with Microsoft Office, especially Excel
- Excellent negotiation, customer service and consulting skills
- Strong market knowledge and experience in working across various functions, businesses and regions
- In-depth knowledge of Oracle R12 EBS platforms and services
Advanced skills: While most employers did not require the following skills, multiple job listings included them as preferred. Add these to your Procurement Buyer toolbox and broaden your career options.
- VMS system experience
- BeeLine knowledge
- CPM or CPIM qualifications
Procurement Buyer Resources
We searched the Web to find the best industry resources to help you continue exploring a career as a Procurement Buyer. From thought leaders to industry groups, this list is packed with opportunities to learn, connect and engage.
On the Web
Procurify – Find industry insights, events and information on best practices.
Buyers Meeting Point – A blog and online forum where professional Procurement Buyers share their knowledge and experiences.
Supllibase – A resource that connects Buyers to Suppliers, as well as an interesting blog.
Procurement Professionals – A huge networking group with over 350,000 members in the procurement business.
PURCHASER, BUYER, PROCUREMENT OIL AND GAS INDUSTRY – A big group specifically for Procurement Buyers in the Oil and Gas industry.
Supply Chain, Logistics, Purchasing & Procurement Jobs, Careers and Recruitment Group – Find a job as Procurement Buyer.
American Purchasing Society – A professional association for Buyers, offering certification, online resources and job listings.
Institute for Supply Management – This organization offers online courses and news and research on supply management, a crucial part of a Procurement Buyer’s job.
Procurement Buyer Books
Procurement, Principles & Management, 11th ed. – An in-depth overview of the principles and practices of procurement.
The Procurement and Supply Manager’s Desk Reference – This text contains everything there is to know about the key roles and responsibilities of a Procurement Buyer, along with practical aids and advice.
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