HRIS Analyst Job Description

HRIS analysts provide IT support for human resource information systems (HRIS) that clients have purchased, such as payroll software, employee records, and timekeeping software. HRIS analysts are responsible for overall system performance and maintenance, including ensuring information security, testing updates, and improving process efficiency. HRIS analysts work in an office setting and report directly to an HRIS manager. Candidates who are inquisitive and detail oriented are good fits for this role.


HRIS Analyst Duties and Responsibilities

HRIS analysts may hold different responsibilities based on what HRIS systems they maintain, but most perform a few core tasks:

Improve System Efficiency

HRIS analysts constantly monitor system performance and identify processes that need improvement. As they identify those areas, HRIS analysts outline an appropriate solution and present that solution their manager. If the manager approves the solution, the HRIS analyst may be responsible for providing project management to implement the change.

Provide Production Support

Once a new HRIS product or change has been implemented, the HRIS analyst provides relevant production support, which includes researching and resolving problems. This duty may also include performing system testing for updates.

Analyze and Report HRIS Data

HRIS analysts gather HRIS data using built-in reporting tools or running SQL queries. They then perform data analysis to ensure the system is properly recording specific metrics, such as employee hours as compared to their pay stubs.


Once the company implements a new HRIS solution or updates their current solution, the HRIS analyst creates the appropriate user documentation and procedures. They also assist in training users on the updated functionality.

System Maintenance

HRIS analysts help with system maintenance during system upgrades and patches. They collaborate with developers to coordinate the entire system maintenance process and document its overall results.


HRIS Analyst Skills and Qualifications

Successful HRIS analysts can focus on the smallest details and understand how they relate to overall system performance. They understand both the technical and user-facing sides of the system. HRIS analysts should have a bachelor’s degree in computer science with at least three years’ experience in an HR role. Some employers also look for candidates with project management experience, along with the following skills:

  • Experience with HRIS solutions – HRIS analysts are intimately familiar with HRIS solutions and how they work within a company’s internal infrastructure
  • HR expertise – these analysts are experts in the way HR departments work and can apply that knowledge to the HRIS system with the goal of providing the most efficient solution
  • Consultation – HRIS analysts are skilled consultants who can translate technical information to simple language that anyone can understand. They can also help clients understand why changes are needed for system performance
  • Communication skills – HRIS analysts are expert communicators, both in written and verbal forms. They can speak to both developers and clients alike without skipping a beat
  • Critical thinking – the successful HRIS analyst uses critical thinking to create innovative solutions to complicated problems


Tools of the Trade

HRIS analysts use a wide variety of tools in their day-to-day job. These tools include:

  • Data analysis tools (Excel, SQL)
  • Human resource management software (Workday HCM, BambooHR, Namely)


HRIS Analyst Education and Training

Most employers usually require their HRIS analysts to have a bachelor’s degree in computer science, HR, or a related field. They also prefer to hire candidates who have specific training in human resource management systems. Some employers may require their HRIS analysts to have HR-specific certifications, such as a PHR (Professional in Human Resources) or SHRM-CP (Society for Human Resource Management Certified Professional) certification.


HRIS Analyst Salary and Outlook

The average annual salary for an HRIS analyst is $64,054, according to PayScale. HRIS analysts in the top 10 percent can earn as much as $91,777 per year, while the lowest earners make as little as $44,990 per year. Most HRIS analysts also receive benefits that include health insurance, vacation time, and sick time. Some employers may provide performance-based bonuses to their HRIS analysts, but this isn’t as common.

The Bureau of Labor Statistics (BLS) reports a 9 percent growth projection for computer systems analysts, which is the general industry under which most HRIS analysts would be categorized. As companies continue to move forward with software-as-a-service (SaaS) solutions, HRIS analysts will continue to be integral employees.


Helpful Resources

Read through some of these helpful resources to learn more about becoming an HRIS analyst:

HR Professionals – more than 300,000 HR professionals network and interact in this LinkedIn group. Whether you’re new to the HR world or an experienced veteran, you are likely to meet someone here who can help you develop your career – this popular website reviews HRIS software in a way that’s easy for anyone to understand. You can also read through the blog to learn more about how HRIS software impacts both companies and employees

The HR Answer Book: An Indispensable Guide for Managers and Human Resources Professionals – since HRIS analysts need to work directly with the software HR professionals use, this book can provide helpful insights into the minds of HR employees so you can understand more about their processes and better configure appropriate HRIS solutions

Business Analysis, Software Testing, Usability: A Quick Guide Book for Better Project Management and Faster IT Career – here you’ll find a wealth of information detailing every stage of software implementation that an HRIS analyst might experience, ranging from use cases to system testing


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