Data Clerk Job Description

Data Clerks work in a wide range of industries and provide many services. They may devote their time to data entry projects, organizing and maintaining files or gathering data. They may perform all of these tasks and more, or they may specialize in one area exclusively. Their day is generally composed of many small tasks that help support the overall goal of the company they work for.

Data Clerks normally work under direct supervision of a manager or team leader. Their responsibilities will require daily interactions with a host of staff and possibly customers as well. They must be comfortable working with minimal supervision and also working in a team setting. The Bureau of Labor Statistics does not report specifically on Data Clerks, they do however project General Office Clerks to see a job growth rate of 3 percent through 2024. Although this is a below average rate of increase it will still create about 95,800 jobs in the clerk fields during this period.


Data Clerk Duties and Responsibilities

The type of organization a Data Clerk works for will determine their particular responsibilities, however, there are several main duties all Data Clerks perform. A review of current job listings identified the following primary tasks and responsibilities.

Enter Data

Most Data Clerks will perform some type of data entry as part of their job. This may be as simple as adding numbers to a spreadsheet or may involve word processing and typing skills.

Provide Administrative Assistance

Data Clerks will often find part of their day dedicated to the administrative aspects of the business. This may include filing, scanning, faxing, composing correspondences, data entry, preparing mail, and ordering supplies. Data Clerks may answer phone lines, create reports, maintain records and conduct research as well. The list of possible administrative duties is endless.

Organize and Maintain Data

Keeping data organized and available is often a task of the Data Clerk. This may involve maintaining paper files, electronic files or databases. Inputting, organizing and retrieving information from these systems is part of a Data Clerk’s job. They may be providing information to customers or gathering data for management. They may be required to simply print the necessary information or may be asked to compile reports or statistics to best display the data.


Data Clerk Skills

A Data Clerk should be highly organized and work well in fast-paced environments. Their communication skills should be excellent and they must be able to multitask. Reliability and attention to detail are also important traits. In addition to these traits, employers look for applicants with the following skillsets.

Core skills: Based on job listings we looked at, employers want Data Clerk with these core skills. If you want to work in Data Clerk, focus on the following.

  • Working in a support role in an administrative setting
  • Using computer programs, such as word processors, spreadsheet programs, and database systems
  • Customer service experience

Advanced skills: While most employers did not require the following skills, multiple job listings included them as preferred. Add these to your skillset and broaden your career options.

  • Experience with account analysis
  • Bachelor’s degree in accounting or related field


Data Clerk Resources

There are additional helpful and informational resources available on the Web for those interested in working in Data Clerk. We scoured the internet and found these links full of learning opportunities and the latest industry news.

On the Web

Administrative Professional Today – This website is aimed at those working as administrative assistants, but much of the information is relevant for Data Clerks as well. Visit their “Articles” section for lots of administrative tips and advice.

Data Clerk Books

Clerks and Administrative Workers – This handbook gives an overview and insight into 20 different clerk and administrative positions and what each job entails. It’s a great resource for those wondering what area they want to work in in the administrative industry.

File Clerk/General Clerk – This guide is full of practice exams, information and diagnostic tests to help those studying to pass entry-level exams as file clerks or general clerks.

Industry Groups

International Association of Administrative Professionals – Founded in 1942, IAAP offers individuals working in offices and administrative positions the opportunities to network, learn, and grow by providing assistance and programs to its members.


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