Payroll Coordinator Job Description

The Payroll Coordinator handles all payroll related functions of a company or organization. This includes processing payroll, taxation forms and benefits, as well as maintaining employee data, handling payroll questions and completing any other tasks necessary for monitoring and overseeing a company’s payroll process.

Payroll Coordinators work in conjunction with and support the human resources department and work under the Payroll Supervisor. Typically working in offices, Payroll Coordinators can work for major companies in-house as well as staffing agencies.


Payroll Coordinator Duties and Responsibilities

In order to manage payroll for all employees, a Payroll Coordinator performs many different tasks. We analyzed job listings for Payroll Coordinators in order to identify these core duties and responsibilities.

Compile Payroll Data

The Payroll Coordinator is responsible for gathering all required payroll data, including timesheets, W-2 forms, benefits information, direct deposit forms and tax filing documents. They must regularly update this data, and have to track down any missing timesheets in a timely manner and resolve any issues with timesheets and other payroll data.

Maintain Employee Records

In order to support the payroll department, the Payroll Coordinator completes data entry for new client setups. They also input all employee data and records and maintain those records. When an employee is terminated or leaves voluntarily, the Payroll Coordinator is responsible for resolving all payroll issues with the terminated employee, such as final checks and unemployment information.

Distribute Payroll

The Payroll Coordinator distributes payment to all of the company’s employees. This is usually done on a weekly, biweekly or monthly basis. It may require frequent trips to the post office in order to mail checks to employees.

Answer Payroll Questions

Payroll Coordinators typically answer the phones for the payroll department, and they respond to any payroll-related questions or concerns employees might have. They also assist with additional support as needed in the department.


Payroll Coordinator Skills

Payroll Coordinators are great multi-taskers who stay organized and manage their time and multiple priorities in order to succeed. They are detail-oriented individuals who think quantitatively. They work well under pressure and are capable of meeting rapid, frequent deadlines.

Core skills: Based on job listings we looked at, employers want Payroll Coordinators with these core skills. If you want to work as a Payroll Coordinator, focus on the following.

  • Possessing an accounting background
  • Demonstrating strong computer skills
  • Showing some payroll experience
  • Demonstrating strong communication skills

Advanced skills: While most employers did not require the following skills, multiple job listings included them as preferred. Add these to your Payroll Coordinator toolbox and broaden your career options.

  • Technical education in related field
  • Associate’s degree in relevant field
  • Bachelor’s degree in finance, accounting, or related field
  • Becoming a Certified Payroll Professional (CPP)

Payroll Coordinator Resources

We searched the Web to find the best industry resources to help you continue exploring a career as a Payroll Coordinator. From thought leaders to industry groups, this list is packed with opportunities to learn, connect and engage.

On the Web

The HR Capitalist – Insight from a young HR professional

Fistful of Talent – A blog about leading HR into the modern era

HR Ringleader – A blog from a major HR professional

Industry Groups

Society for Human Resource Management – Leading organization for Human Resource professionals

National Human Resources Association – Society of Human Resources professionals

Academy of Human Resource Development – Society for the study of the Human Resources field

Payroll Coordinator Books

The HR Answer Book – A comprehensive guide to human resources

The Essential HR Handbook – A handbook for HR professionals

The Big Book of HR – Information and resources for HR professionals

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