Special Events Coordinator Cover Letter
Special Events Coordinators are responsible for handling various aspects of event management, from concept to evaluation. Essential work responsibilities of these professionals include discussing requirements with clients, proposing event ideas, developing event plans, securing venues, negotiating with service suppliers, creating budgets, monitoring expenses, finding key speakers, reacting in case of crisis, and being present on the day of the event to solve any problem that may arise.
A well-written cover letter sample for Special Event Coordinator should mention the following job assets:
- Event management expertise
- Organization and planning
- Effective communication
- Being able to stay calm under pressure
- Negotiation skills
- Problem solving orientation
- Time management
- Computer competences
Comparable skills and abilities required for this role can be seen in the example cover letter provided just below.
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Dear Ms. Throckmorton:
Upon consideration of your posting for a Special Events Coordinator, I felt compelled to submit my resume for your review. As an accomplished event planner and manager with more than 13 years of experience overseeing highly successful special events—including professional sports events, speaking engagements, and concerts—I am confident that I would significantly contribute to the success of your facility’s objectives.
My expertise lies in planning, developing, and executing a wide variety of successful events, programs, and activities while overseeing those events throughout their full life cycle to ensure success. With my ability to recruit and hire dedicated staff and volunteers, complemented by my expertise in negotiating cost-efficient vendor contracts, I excel at maximizing event attendance, forging profitable relationships with key clients, and enhancing marketing and promotional messaging.
Consider the following highlights of my qualifications:
- Orchestrating comprehensive operations and marketing strategies to produce and execute a broad range of highly successful high-profile events as the Events Coordinator for the Maple Tree Forum in San Antonio; securing and executing events including professional NBA games, touring musical acts (including Franz Ferdinand and Hazel), and lecturers from talents such as Brene Brown and Melissa Gates.
- Successfully coordinating events with up to 40,000 attendees; negotiating and booking transportation, hotel rooms, F&B, speakers, A/V, and other logistical matters for visiting performers.
- Overseeing staff in performing operational tasks such as catering, event setup/breakdown, and advertising; tracking and reporting on event costs, sales, and various other statistics.
- Developing key organizational partnerships and sponsorships to drive event attendance and success.
- Building solid relationships through effective interpersonal, communication, and leadership abilities while providing a superior level of client service.
With my proven record of coordinating productive and profitable special events, I am positioned to greatly exceed your expectations for this role. I look forward to discussing the position and my qualifications in further detail. Thank you for your consideration.
Lacy R. Schmidt