Want a stronger cover letter?

Use our extensive library of professional cover letter examples as practical starting guides. You’ll also find ready-made content with our helpful Cover Letter Builder simply click, customize and download.

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How to Format Your Cover Letter

Visit our helpful cover letter format and writing guide for additional advice on how to customize your application, or read on to find administrative-related advice. 

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  • Contact information:

    • Make sure your professional cover letter header matches your resume for a cohesive look. Include your name, phone number and email.

  • Date and recipient's mailing information:

    • Visit the company’s directory to research the hiring manager and contact info. Add the date of writing, followed by the manager’s name, job title and professional mailing address.

  • Greeting:

    • Begin the letter with a professional salutation. We prefer the following formal greetings: “Dear Mr./Ms. Last Name,” “Hello, Mr./Ms. Last Name,” or the last resort, “To whom it may concern.”

  • Introduction:

    • Add the name of the position and company, how you learned about it and one administrative skill or accomplishment to advertise your suitability in this opening paragraph.

  • Body:

    • Use one or two paragraphs to elaborate on one or two accomplishments listed on your executive personal assistant resume. The goal is to quantify your training further and prove your proficiency.

  • Closing statement:

    • In the final paragraph, reiterate your interest and qualifications. Express your eagerness to discuss your candidacy in an interview further.

Use skills to personalize your executive personal assistant cover letter

A compelling cover letter highlights your qualifications and showcases your technical prowess. Here are 15 technical executive personal assistant skills and accomplishments to feature.

1
Calendar management:

Highlight your proficiency in managing complex schedules, coordinating meetings and ensuring punctuality.

2
Travel coordination:

Mention your ability to efficiently arrange domestic and international travel.

3
Expense reporting:

Describe your experience in accurately tracking and reconciling expenses for executives, demonstrating strong financial acumen.

4
Technology proficiency:

Emphasize your skills with office software, collaboration tools and specialized software such as Trello.

5
Document preparation:

Showcase your expertise in drafting, formatting and proofreading documents, including reports, presentations and correspondence.

6
Confidentiality:

Highlight your commitment to maintaining strict confidentiality and handling sensitive information with discretion.

7
Database management:

Discuss your ability to manage and update databases, ensuring data accuracy and accessibility.

8
Project support:

Explain how you’ve assisted in project management, including research, planning and execution.

9
Communication skills:

Emphasize your excellent written and verbal communication skills, crucial for effective interactions with executives and stakeholders.

10
Meeting facilitation

Mention your experience setting up and facilitating meetings, including video conferences and webinars.

11
Task prioritization:

Describe your skill in prioritizing tasks and managing deadlines efficiently, helping executives stay organized and focused.

12
Problem-solving:

Share instances where your quick thinking and resourcefulness resolved challenging situations or obstacles.

13
Vendor management:

If applicable, detail your experience in liaising with vendors, negotiating contracts and ensuring services meet expectations.

14
Data analysis:

Discuss your ability to collect and analyze data, providing executives with valuable insights for decision-making.

15
Event coordination:

Highlight your role in planning and executing corporate events, from small meetings to large conferences.

Free Executive Personal Assistant Cover Letter Example

Dear Mr. Lopez:

Upon learning of McCalley-Cooper’s need for an Executive Personal Assistant to join its team, I was compelled to submit my resume for your review. As a self-motivated and dedicated executive assistant with 14 years of experience providing expert administrative support to C-level managers, I am confident I would be a valuable asset to your team.

My background consists of extensive experience overseeing administrative and operational functions for executive-level management teams and department directors. Backed by my superior communication, team leadership and multitasking capabilities, I excel at providing exceptional organizational and time-management skills and driving optimal office efficiency and success.

Highlights of my experience include:

  1. Overseeing all executive administrative support functions for the President and CEO of Schillinger Solutions and Capstone Manufacturing, respectively, including scheduling, travel arrangements, meeting coordination, correspondence, reporting, filing systems and special event/project oversight.
  2. Liaising between the CEOs and senior executives, board members, shareholders, middle management and staff, helping maintain open communication lines and fortify consensus building.
  3. Handling complex financial matters, including personal checkbook management, bill payments, invoice preparation, travel expenses and reconciliation. Interacting professionally and effectively with high-net-value clients, both in person and via email and phone.
  4. Excelling at balancing multiple tasks within deadline-driven environments while providing top-level organization and communication skills and improving operational systems.

With my proven commitment to delivering the highest level of administrative and operational support, I am well prepared to extend my record of exceptional service to your team at McCalley-Cooper. I welcome discussing this position and my qualifications with you further. I appreciate your consideration.

Sincerely,

Alisha V. Bloom

This cover letter will make a solid first impression on the hiring manager because it effectively summarizes the applicant’s extensive experience and core skills. Additionally, it provides specific examples of accomplishments and closes with a proactive invitation for further discussion.

Add a Resume as a Foundational Base

A cover letter helps promote your resume — but your resume acts as an essential building block for your job search. This concise summary helps hiring managers trace your training, experience, skill development and accomplishments. The following help articles, online tools and samples can help you improve your resume. 

Executive Personal Assistant Cover Letter FAQ

What is the ideal length for an executive personal assistant cover letter?

A well-structured cover letter should be one page. Be concise, focusing on critical qualifications and achievements directly related to the job.

How can I tailor my cover letter for specific executive assistant positions?

Research the company and job description thoroughly. Pick out soft, hard and technical skills listed in the job description that you possess and highlight them in your cover letter.

Should I mention specific software skills in my cover letter?

Yes, it’s beneficial. Mention software proficiency relevant to the role, such as MS Office, project management tools or industry-specific software.

Do applicant tracking systems (ATS) scan cover letters?

Yes, many companies use to ATS scan cover letters. Ensure your cover letter contains relevant keywords from the job description to improve your chances of passing ATS screenings.

Is including a cover letter with my resume necessary?

Yes, including a cover letter with your resume is highly recommended. A well-crafted cover letter provides context and lets you showcase your qualifications, making a stronger case for why you’re the ideal candidate.