What is an Event Assistant?
An Event Assistant works closely with an Event Planner in order to ease the Event Planner’s workload. In essence, Event Assistant is the stepping-stone position to becoming an Event Planner. Tasks can range from mundane office tasks to meeting with important clients. The level of responsibility assumed by the Event Assistant depends upon how much they are trusted by their Event Planner.
The role of Event Assistant is an entry-level position that typically only requires a high school diploma. With that being said, those planning to become full-blown Event Planners typically earn a Bachelor’s degree in Marketing, Public Relations or a related field. Pretty much every industry puts on events, which means they all employ Event Assistants. Event Assistants can either work directly for a company or be employed by an Event Marketing agency. The Bureau of Labor Statistics has the demand for Event Planners, which includes Event Assistants, rising 15 percent through 2024.
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Event Assistant Duties and Responsibilities
Assist in Event Logistics
Maintain Communication With Event Vendors Through Lifecycle of Each Event
Accurately Manage Expenses in Accordance With Budgetary Requirements
Work Closely With Editorial to Develop Event Marketing Materials
Create and Implement On-Site Attendee Experience Strategy
Event Assistant Skills
An Event Assistant uses a combination of hard and soft skills to complete their daily duties. They must a people-orientated person in order to successfully communicate with other members of the event team, as well as with event attendees. Event Assistants must also have the organizational skills to keep track of all the minor parts involved with putting together an event. During our research of Event Assistant job descriptions, we put together a list of the skills you’ll need to get job as an Event Assistant.
Core skills The following skills were listed as requirements by most companies in the market for an Event Assistant.
- Written and verbal communication skills
- Ability to maintain a professional demeanor
- Customer service skills
- Ability to be a team player
- Ability to multitask
- Conflict management skills
- Analytical skills
- Proficiency in Microsoft Office
- Organizational skills
Advanced Skills The following skills are not required to become an Event Assistant, but they were listed by several companies as desired skills.
- Project management skills
- Proficiency in Search Engine Optimization
- Negotiation skills
Tools of the Trade There are a few digital tools typically used by Event Assistants. These are
- Spreadsheet software, such as Microsoft Excel
- CRM software, such as Salesforce
- Project management software, such as Basecamp
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Event Assistant Salary
Event Assistant Resources
Do you think the position of Event Assistant is a good fit for your skills and career goals? If so, continue your exploration with the following list of resources on the event industry.
On the WebEvent Planning Blueprint
Event Planning Blueprint is the brainchild of Melanie Woodward. While it does have a blog with great articles, it isn’t just a blog. Melanie also offers courses on the various aspects of being a successful event planner. It is an excellent resource for those looking to break into the event industry as an Event Assistant.Eventmanagerblog.com
This regularly updated blog has tons of archived articles on all aspects of planning and managing an event.BizBash.com
BizBash is one of the most wellknown names in the event industry. They provide coverage of highprofile events, and also provide tons of advice on how to turn your event into a smash hit.
Professional GroupsEvent Planners Association
This is an upstart professional organization filled with enthusiastic members.National Association for Catering and Events
This organization boasts over 4,000 members in 40 chapters across America. They provide a score of resources for event professionals.Event Service Professionals Association
Founded in 1988, this organization has a ton of continuing education resources for its members.
BooksMeeting and Event Planning for Dummies
Written by Susan Friedmann, this is a great Event Planning resource for complete beginners.The Business of Event Planning: BeingtheScenes Secrets to Successful Special Events
Written by Judy Allen, this book gives tips on throwing a dynamite event. These tips are illustrated with fascinating case studies.