What is a Recruiting Coordinator?

A Recruiting Coordinator is a Human Resources Specialist who focuses on facilitating the flow of candidates through the recruitment process. Their job begins when applicants first respond to a job opening and ends when the position is filled. They work closely with recruiters, external headhunters and sourcers to guide the best candidates through the interview and hiring process.

The role of Recruiting Coordinator is a skills-based position within a company’s Human Resources department. Most employers seek candidates with a bachelor’s degree that contains coursework related to Human Resources. While most of their day is spent in the corporate office of their employer, part of a Recruiting Coordinator’s job may be traveling to represent their employer at job fairs. The National Bureau of Labor Statistics states that demand for Human Resources Specialists, which includes Recruiting Coordinators, is set to rise 5 percent through 2024.

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Recruiting Coordinator Duties and Responsibilities

The Recruiting Coordinator’s primary objective is to act as the liaison between a company and job candidates. In order to achieve that objective, they have several duties and responsibilities. We researched several job descriptions to come up with the following list of main Recruiting Coordinator duties.

Schedule Interviews with Candidates

A fair amount of a Recruiting Coordinator’s day is spent in email or phone correspondence with job candidates. This is a responsibility that requires excellent written and verbal communication skills. In many ways, the Recruiting Coordinator is the “voice” of an organization’s employer brand.

Greet and Orientate Interviewees

This is a duty that usually requires a high amount of professionalism. It is the Recruiting Coordinator’s responsibility to great interviewees in a way that matches the vibe of the company culture. They must have good interpersonal skills to adapt their employer’s brand into their communication style.

Arrange Travel for Visiting Candidates

Recruiting Coordinators are responsible for ensuring traveling candidates have a smooth trip. This is an important duty, as a candidate is typically highly desirable if a company is willing to pay for their travel.

Track Candidates Using Recruiting Software

This is the technical aspect of the Recruiting Coordinator’s job. It involves using Applicant Tracking Software to keep track of where each candidate is in the recruitment process.

Other Recruiting Activities

Flexibility is key for Recruiting Coordinators. In addition to their own duties, they may have to perform other duties within the recruitment process. This could involve things like sourcing candidates and conducting initial interviews.

Recruiting Coordinator Skills

The role of Recruiting Coordinator is one that revolves around communication skills. Most of their day is spent either communicating with clients or communicating with decision makers in other departments in regards to their open positions. Recruiting Coordinators must have a knack for dressing and behaving professionally, as they are the first person a candidate meets. If you’ rethinking about becoming a Recruiting Coordinator, then you’ll want to work on the following core and advanced skills.

Core skills We analyzed several Recruiting Coordinator job openings to compile the following list of core skills you’ll need to get yourself an interview.

  • Organizational skills
  • Written and verbal communication skills
  • Ability to dress and behave professionally
  • Basic Proficiency with computers
  • Ability to thrive in a collaborative environment
  • Ability to multitask
  • Clerical skills

Advanced Skills If you really want to make an impression when applying to be a Recruiting Coordinator, work on the following advanced skills.

  • Proficiency in Customer Relationship Management (CRM) software
  • Proficiency in Applicant Tracking Systems (ATS)
  • Public speaking skills

Tools of the Trade In order for a Recruiting Coordinator to do their job, they rely on the following tools.

  • Customer Relationship Management software, such as Salesforce
  • Applicant Tracking Software, such as AST Staff Matrix
  • Database User Interface software, such as Microsoft Access
  • Spreadsheet software, such as Microsoft Excel
  • Enterprise resource planning software, such as Microsoft Dynamics
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Recruiting Coordinator Salary

According to the Bureau of Labor Statistics, the national median salary for Human Resource Specialists, which includes Recruiting Coordinators, is $58,400. Those in the 90th percentile make more than $99,900, while those in the 10th percentile make less than $34,100. The three states with the highest median salaries for Recruiting Coordinators are New Jersey at $68,200; Maryland at $68,000; and California at $67,500.

Recruiting Coordinator Resources

We put together this list of additional resources to help you learn more about the role of Recruiting Coordinator.

On the Web

Talent Headquarters is the blog of Jason Buss, who is one of the top influencers in the Recruiting industry. It features regular posts on recruiting trends, and also features regional and state Talent HQ groups that visitors can join.


Recruiting Daily is a top industry blog that posts at least one daily article on latest trends and hot topics in the Recruiting industry. They also have a podcast that has over 200 episodes.

Industry Groups
National Human Resources Association

The National Human Resources Association is a professional organization filled with all types of Human Resources professionals. There are hundreds of Recruiting Coordinators amongst their membership base.

Society for Human Resource Management

With over 280,000 members in over 160 countries, the SHRM is one of the largest Human Resources organizations in existence.

The Talent Sourcing and Recruitment Handbook

Written by Shally Steckerl, this book is a technical read that may not be as exciting as other books, but it is packed with valuable information.

45 Effective Ways for Hiring Smart: How to Predict Winners and Losers in the Incredibly Expensive PeopleReading Game

Written by Pierre Mornell, this book contains 45 proven recruiting strategies designed for new and experienced recruiters alike.

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