Banquet Coordinator Job Description
Banquet coordinators oversee and manage every aspect related to the entertainment, food, and drink at formal events such as fundraisers, wedding receptions, and conventions. They are extremely organized and excellent multi-taskers who remember even the smallest of details. Banquet coordinators typically work for event planning companies that service clients in every industry. As such, banquet coordinators are always traveling to evaluate and set up at different venues, including hotels, convention centers, and resorts. This is a skilled position that requires a bachelor’s degree. Banquet coordinators typically work at least full-time hours, and they are often working overtime hours, especially during the time events are held.
Banquet Coordinator Duties and Responsibilities
Banquet coordinators work for a variety of different industries. Specific duties and responsibilities may vary depending on the individual event, but there are several core tasks associated with the job, including:
Meet with Clients
Banquet coordinators are responsible for meeting with potential and current clients to identify the client’s desires for the event. They provide information to the clients about the services the company provides, and help clients make the appropriate decisions based on the estimated size of the event.
Identify and Book Venues
After the banquet coordinator has determined the client’s needs, they research, identify, and book the appropriate venue. This process includes traveling to different venues and speaking with venue managers to determine if the location would be a good fit.
Supervise Event Setup
Before the event starts—usually the day of or the day before—banquet coordinators supervise the setup process for the event at the chosen venue. This includes organizing seating arrangements, ensuring food and drink is easily accessible, and overseeing the technical setup for sound and microphone systems.
Oversee Event Execution
Once the event starts, the banquet coordinator oversees the entire execution. They mostly focus on the delivery of the food and drink, ensuring it is delivered on time and to the satisfaction of the client.
Evaluate Event Success
After the event has ended, banquet coordinators evaluate the overall success of the event. If there were any problems with the event, banquet coordinators speak to the appropriate facilities coordinators and clients to ensure reparations are made, as necessary. This may also include reporting the results to the banquet coordinator’s supervisor.
Banquet Coordinator Skills and Qualifications
Banquet coordinators are highly organized, and they can multi-task with ease. They also perform well under high levels of stress. Employers prefer to hire banquet coordinators who have previous event management experiences with a bachelor’s degree in hospitality or business management. Employers also hire candidates who possess and demonstrate the following skills and qualifications:
- Sales and marketing – banquet coordinators are skilled marketers. They know what services their employers offer and can accurately speak to those services and sell them to their potential clients.
- Event planning experience – successful banquet coordinators have previous event planning experience. This previous experience helps them stay organized and know how to handle different situations.
- Leadership and management skills – banquet coordinators often work with a team of different people, and they are skilled at leading teams. They know how to manage conflict to ensure everything stays on track.
- Negotiation skills – banquet coordinators are skilled negotiators. They know how to get the best price from vendors to ensure the client stays on budget.
- Communication skills – most of the banquet coordinator’s time is spent communicating with clients, vendors, and event staff. As such, they are skilled communicators, especially in person, verbal communication.
Tools of the Trade
Banquet coordinators should be familiar with the following tools:
- Inventory management software (Zoho Inventory, Cin7, Fishbowl)
- Mobile POS software (Square, Spark Pay, PayPal)
Banquet Coordinator Education and Training
Employers typically hire banquet coordinators who have a bachelor’s degree in hospitality or business management. They also look for candidates who have at least one or two years of experience. Some banquet coordinators may need additional certifications, especially in the food handling industry.
Once hired, a new banquet coordinator will also usually undergo position-specific training to learn about the company’s current and potential clients, along with the company’s standard operating procedures.
Banquet Coordinator Salary and Outlook
According to the Bureau of Labor Statistics (BLS), banquet coordinators—listed under the Meeting, Convention, and Event Planners category—make an average of $47,350 per year. Those in the lowest 10% may make lower than $25,670 per year, while those in the highest 10% may make more than $83,030 per year. Banquet coordinators typically receive standard benefits from their employers, such as health insurance and paid time off. They may also receive performance-based pay raises and bonuses that depend on client satisfaction.
The BLS reports that the Meeting, Convention, and Event Planners category will experience an 11% growth through 2026. This faster-than-average growth can be attributed to the increasing desire of corporations and other large businesses to hold formal events for their employees.
Read through our list of helpful resources to learn more about becoming a banquet coordinator and the responsibilities that fall under the role:
Event Planning Blueprint Blog – This blog is clean and modern, and it offers a lot of insight into the life of an event planner. The blog covers topics such as whether an event planner certification is necessary and how to pick the right venue. If you’re looking for more personal insight into the world of a banquet coordinator, this is a good place to start.
Event Manager Blog – Another blog that holds a lot of value for banquet coordinators, the Event Manager Blog focuses on how-to articles, trends and event ideas, and event technology. This is a one-stop shop for all your banquet coordinator needs.
Remarkable Banquet Service – This book is a modern reference guide to planning banquets and it serves as a helpful resource for anyone looking to become a banquet coordinator. It outlines step-by-step techniques that you can follow to become successful in setting up buffets, clearing tables, and creating memorable events. This is a resource you can use throughout your career.
Meeting and Event Planning For Dummies – This book from the popular For Dummies series provides a step-by-step guide to planning a successful event, including catering and banquets. The book covers even the littlest details to help you learn about the overall process of planning a banquet.
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