What is a Front Desk Supervisor?

The front desk is typically the first location where clients, visitors and guests are greeted when entering an establishment. The person who is in charge of managing the front desk and its employees is the Front Desk Supervisor. This is a leadership position that requires experience in customer service and administration.

Most Front Desk Supervisor positions are to be found in the hospitality industries, such as resorts, hotels and motels. However, professionals are not limited to these industries, and may find work in other organizations that need managing of a front desk. Front Desk Supervisors often report to the Assistant Manager or General Manager of a hotel, or to the Front Desk Lead in other industries. Those that work in the hospitality industry don’t have 9-5 schedules, and are often required to work nights and weekends, while those that work in corporate business settings may work more regular hours. The demand for First-Line Supervisors of Office and Administrative Support Workers, such as Front Desk Supervisors, is increasing. The Bureau of Labor and Statistics predicts an 8 percent growth in this field, with 34,270 new jobs becoming available through 2024.

 

Front Desk Supervisor Duties and Responsibilities

A Front Desk Supervisor is responsible for managing their own team of employees, providing excellent customer service and overseeing daily activities of their respective organizations. Typical duties required in this role are:

Employee Management

This position does not man the front desk alone; instead, the individual is responsible for supervising a team of front desk employees. These may involve receptionists, administrative and executive assistants, cashiers and front desk clerks. The Front Desk Supervisor assesses operational needs and determines the employment needs. They find and train suitable candidates and manage their day-to-day activities. They create daily work schedules, approve time off requests and provide regular feedback.

Customer Service

The Front Desk Supervisor must provide customer service to all people entering the establishment. If this person works in hospitality, this may involve supervising the front desk clerks in greeting guests, collecting their contact and financial information, checking them in, giving them room keys and distributing hotel maps and providing them with general help. Oftentimes, the Front Desk Supervisor may deal with customers directly if a problem arises, such as a reservation error, a payment issue or a complaint. This person may also be the one to collect feedback from guests and clients, and forward it to the responsible parties in the back office in order to recommend improvements.

Administrative Tasks

This role is responsible for managing daily administrative tasks of the organization in which they are employed. This involves making sure that phones and promptly answered by knowledgeable professionals; correspondence is kept within a reasonable time frame; vendors arrive on schedule, are greeted and shown to their respective delivery areas; mail is collected and brought to the mail room or local post office; managing a calendar of special events; as well as providing assistance to their team or stepping in to fill in for an employee who is on break or has failed to show up for work.

 

Front Desk Supervisor Skills

A Front Desk Supervisor is a senior position that requires the right candidate to possess a multitude of skills, from communication to delegation.

Core skills: When we reviewed current job openings for Front Desk Supervisors across the country, we found these to be the most required core skills:

  • Excellent verbal and written communication skills
  • Interpersonal skills
  • Ability to multitask
  • Computer-savvy
  • Management skills
  • Ability to quickly solve problems
  • Organization skills
  • Experience in customer relations

Advanced skills: The skills listed below are typically found on the resumes of Front Desk Supervisors who have a lot of experience in this field:

  • People management experience
  • Accounting
  • Multilingual

Tools of the Trade: These tools are often required by employers:

  • Microsoft Office applications, such as Word and Excel
  • Reservation applications
  • Customer Relationship Management (CRM)
  • Intercom
  • Multi-line phone system

 

Front Desk Supervisor Salary

First-Line Supervisors of Office and Administrative Support Workers, such as Front Desk Supervisors, typically earn an annual salary of $52,600. Candidates don’t often make less than $31,800, and the highest paid professionals in this field can expect to make a salary of $85,300. The District of Columbia, New York and Alaska are states that offer employees the highest average salaries, which are $71,300, $60,300 and $59,400, respectively.

 

Front Desk Supervisor Resources

Front Desk Supervision can be a fun and rewarding job, but it is not often easy and can be stressful. To get more insight into this profession, we found helpful associations, blogs, magazines, books and influencers for you to check out.

On the Web

American Hotel & Lodging Association (AHLA) – The sole national association representing all segments of the 1.8 million-employee U.S. lodging industry.

Front Desk Blog  – Lisa Marie Spradley, FAADOM, known as the Front Desk Lady, has worked in the front office for 20 years, and shares her knowledge and advice for Front Desk Supervisors.

Hospitality Net – An online resource for the hospitality industry, featuring the latest news in the field, staff improvement ideas and more.
On Twitter

@Hotelnonsense – Hilarious stories of a hotel Front Desk Clerk.

@frontdeskhq – Software designed to make the jobs of Front Desk Supervisors easier.

@HotelRants – A Twitter account to share the stress and annoyances of hotel employees.

Books

Room Service Is Closed: Dispatches From The Front Desk by Sean Fox – This book highlights one man’s journey as he navigates the challenging working environment of a hotel’s front desk.

Front Desk Security and Safety: An on-the-Job Guide to Handling Emergencies, Threats, and Unexpected Situations by Betty A. Kildow, CBCP, FBCI – This book offers step-by-step plans for natural disasters, terror threats, service disruptions, medical emergencies, fire, workplace violence, and other concerns.

 

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