Surgical Coordinator Job Description
A Surgical Coordinator performs administrative duties relevant to surgical operations. This includes surgery scheduling, keeping patient records, entering post-surgical data and scheduling surgical equipment. It may also include other administrative duties as needed.
Depending on the size of their employer, Surgical Coordinators solely focus on coordinating surgeries, or they may also serve as office managers for surgical offices. They can also work for hospitals or coordinate surgeries for a number of hospitals in one network.
Surgical Coordinator Duties and Responsibilities
In order to successfully coordinate surgeries, a Surgical Coordinator performs many different tasks. We analyzed job listings for Surgical Coordinators in order to identify these core duties and responsibilities.
Surgical Coordinators help ensure adequate preparation for surgery. They help prepare the facility by ensuring that necessary equipment is scheduled and in the correct room and by continually maintaining surgical inventory. They also help prepare the patient for surgery and answer questions or address concerns beforehand.
Manage Surgery Schedule
The Surgical Coordinator schedules all patient appointments and surgeries. They also administer appointment reminders to patients. Surgical Coordinators also schedule emergency and add-on surgeries. This requires them to understand scheduling procedures for surgeries, such as how long a surgery will take and how much time to allot for set-up and turnaround, and to administer surgery schedules to appropriate medical staff.
Perform Additional Administrative Tasks
Other administrative tasks vary depending on the size and scope of the employer, but typically the Surgical Coordinator will manage incoming and outgoing phone calls and emails and often they will assist with management of the front desk as well. They may also assist with the insurance verification and billing process.
Enter Data and Complete Paperwork
In order to complete the administrative tasks related to surgery, the Surgical Coordinators manage all surgical documents, gather and input patient information, and enter all post-surgery data. They also ensure that all pre-surgery paperwork is completed in time for the patient’s appointment.
Surgical Coordinator Skills
Highly organized and detail-oriented, the Surgical Coordinator is skilled in managing large amounts of information in a clear, thorough manner. They are capable of working independent but also offer excellent interpersonal and communication skills when dealing with patients, which is frequent. They are adaptable and able to respond quickly and adequately to constant change.
Core skills: Based on job listings we looked at, employers want Surgical Coordinators with these core skills. If you want to work as a Surgical Coordinator, focus on the following.
- Having experience working in a surgical environment
- Demonstrating knowledge of scheduling
- Showing proficiency in basic computer programs
- Being familiar with OSHA and HIPAA regulations
Advanced skills: While most employers did not require the following skills, multiple job listings included them as preferred. Add these to your Surgical Coordinator toolbox and broaden your career options.
- Experience using computerized surgery scheduling systems
- Bilingual abilities
- Knowledge of EMR and ICD-10
- CPR Certification
Surgical Coordinator Resources
We searched the Web to find the best industry resources to help you continue exploring a career as a Surgical Coordinator. From thought leaders to industry groups, this list is packed with opportunities to learn, connect and engage.
On the Web
Get Ready – American Public Health Association blog
Skeptical Scalpel – A blog from a surgeon
Plastic Surgery Post – A blog on plastic surgery
American Medical Association – Largest association of medical professionals
American Society of General Surgeons – Organization for surgical professionals
Association of Surgical Technologists – Largest organization for surgical technologists
Flight Nurse Books
Trail Guide to the Body – A comprehensive guide to locating muscles in the human body
Blood and Guts – A history of surgery
Essentials of General Surgery – A comprehensive surgery handbook
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