Staff Assistant Resume Samples

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Staff Assistants provide administrative and clerical support to office employees and perform a variety of tasks: taking phone calls, sorting mail, updating databases, operating office equipment and sometimes providing customer service. The most successful example resumes for Staff Assistants showcase flexibility, attention to details, communication abilities, basic IT skills, and telephone etiquette. A high school diploma or the equivalent is commonly seen on Staff Assistant resume samples. Some employers may prefer candidates with a college degree

For more information on what it takes to be a Staff Assistant, check out our complete Staff Assistant Job Description.

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1

Senior Staff Assistant

Reorganized and documented the Patient Transport Billing System, which increased the billing collections by over 25% each year.

  • Coordinated semi-annual meetings with the billing and collection companies to improve billing process, expand communications and resolve issues.
  • Initiated user meetings with the local Fire Departments, who use the same billing company.
  • Supported the Fire Chief and other chiefs on various department projects, including the "Line of Duty Death" (LODD), C.A.A.S. and maintained the State Emergency Response Plan contact data base.
  • Coordinated RFP process to contract a new billing vendor, including updating the RFP documents with minimum requirements. This process was completed ahead of time.
  • Created process so all transport paperwork is scanned daily and available on-line.
Candidate Info
17
years in
workforce
2
years
at this job
AA
Computer Science
2

Staff Assistant III

Performed a variety of complex administrative support duties to coordinate the day to day operations for the Real Estate Acquisitions Division. Supported 2 principles and 7 managers.

  • Organized and implemented administrative systems and procedures for the Acquisitions Division.
  • Gathered and maintained US and International real estate data and leases for the Real Estate Division.
  • Compiled all lease information into spreadsheets for the bi-weekly divisional meeting.
  • Managed all meeting arrangements and calendar invites for four Navy Federal Divisions.
  • Served as principal source of information for all leased and owned properties.
  • Provided a smooth day to day flow of communications with the Acquisitions, Finance, and Accounting Divisions.
  • Set up weekly business unit meetings and conference meetings discussing real estate acquisition status and goals.
  • Prepared and maintained business units records such as leases and purchase agreements. Reviewed agreements for accuracy.
  • Maintained communication with Base Commanders to insure lease agreements met all requirements and regulations.
Candidate Info
9
years in
workforce
4
months
at this job
3

Staff Assistant

General management of the office also functions as educational liaison for colleges, universities and secondary schools within District.

  • Responded to needs/requests of constituents usually within 24 hours.
  • Represented the Congressman's office to 80 school districts, gathering key educational input - giving voice to Superintendents.
  • Increased participation in the Congressional Art Competition from 2 to 20 (tenfold) as a result of initiated outreach.
Candidate Info
16
years in
workforce
6
years
at this job
BS
Mathematics
MA
Teaching
4

Staff Assistant II

Researched and verified postgraduate training for non-board certified providers via mail, internet, phone or fax.

  • Reviewed issues/problems with practitioner files, determined the appropriate course of action, and utilized various programs, such as Microsoft Office, Word, Excel, and Powerpoint to create and email/mail out letters to appropriate person(s).
  • Evaluated postgraduate training for non-board certified providers against criteria in order to ensure proper credentialing for physicians.
  • Contacted provider offices and institutions to obtain additional information via phone, fax, internet and mail.
  • Collaborated, coordinated, and communicated across disciplines and departments.
  • Participated on special projects as needed.
Candidate Info
7
years in
workforce
7
months
at this job
BA
Business Management
5

Staff Assistant

Quality customer service provided through front reception duties, international student,
scholar and exchange check-in while working in a fast paced environment with a
culturally and linguistically diverse population

  • Maintained confidential records as required by the U.S. Department of Homeland
  • Created instruction manual for new database program to be used by all full-time staff
  • Used conversational Spanish while assisting guests
  • Interacted with all residents, learned their names, birthdays, and dietary needs while understanding their concerns
  • Developed and implemented daily programs for residents including Bingo, fitness
  • Responded to emergency situations with residents while maintaining the safety and security of the building
  • Assisted with tours of facilities to prospective residents
  • Trained new staff on procedures and residents' needs
  • Served meals to 50+ residents daily
Candidate Info
3
years in
workforce
3
years
at this job
6

Staff Assistant

Made arrangements for conferences including space, time, and place.

  • Served as a receptionist and answers telephones, screens, greets, announces, and routes visitors
  • Maintained records and logs to track important work priorities to ensure that they are completed in a thorough and timely manner.
  • Processed travel authorizations and reimbursements
Candidate Info
12
years in
workforce
3
years
at this job
AS
Medical Assisting
7

Staff Assistant

Assisted the Nursing Director of the Emergency Department (ED) with scheduling, payroll and operational needs of the Department's two hundred and fifty employees

  • Performed data mining in order to evaluate the new inpatient care service, the Boarder Program
  • Collected patient documentation for Department and Federal investigations
  • Assembled nursing documents for rounds and treatment-area orientations
Candidate Info
4
months in
workforce
4
months
at this job
BA
Political Science
8

STAFF ASSISTANT, REGIONAL OFFICE of UNITED STATES SENATOR BILL NELSON

Arranged and coordinated over 100 meetings with elected officials, local organizations, key leaders, and stakeholders

  • Addressed constituent needs and concerns regarding a variety of issues including social security, immigration, health
  • Compiled background briefing papers for Senator Bill Nelson and Regional Directors
  • Drafted over 1000 statements and letters on behalf of the Senator for community events, state and national
  • Researched local issues that could lead to potential legislative action for weekly reports to the Senator
  • Developed community outreach strategies for Hillsborough, Manatee, Citrus, Pasco, Pinellas, and Hernando Counties
  • Represented Senator Nelson at public events in the Tampa/St. Petersburg area
  • Managed schedules for the Regional Directors
  • Served as intern program coordinator: hired, trained, and managed 20 interns
Candidate Info
4
years in
workforce
2
years
at this job
BA
Major: Political Science; Minor: Sustainability Studies; Certificate: International Relations
9

Staff Assistant

Coordinated meeting planning for the Commission to End Health Care Disparities which included: traveling to survey site visit for future meetings, setting up and running registration table and assisting throughout duration of meeting.

  • Performed general office duties including document preparation, email screening, database maintenance and budget coordination.
  • Completed transmittal records, and maintained contract files Non-Disclosure Agreements.
  • Processed expenses, purchase requisitions, and followed through on required signatures.
  • Maintained calendar for department head to ensure timely responses to invitations and attendance at meetings.
  • Coordinated and followed up on all domestic travel arrangements for management staff.
Candidate Info
9
years in
workforce
1
year
at this job
HS
Secretarial Procedures
AS
Computer Science
10

Staff Assistant

Communicated daily with constituents via telephone, e-mail, and letters regarding current events and legislation

  • Managed Gateway Constituent Relations system so constituent's concerns were easily and efficiently answered
  • Escorted constituents on tours of the Capitol, and provided additional tourist information
  • Researched legislation and provided administrative support for staff members
Candidate Info
10
years in
workforce
7
months
at this job
BA
Political Science

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