Special Events Coordinator Resume Samples

HIGH QUALITY

The best examples from thousands of real-world resumes

EXPERT APPROVED

Handpicked by resume experts based on rigorous standards

DIVERSE EXAMPLES

Tailored for various backgrounds and experience levels

Special Events Coordinators organize a variety of events, from conferences to weddings. Key responsibilities listed on a resume sample for Special Events Coordinators include discussing requirements with clients, creating event concepts, estimating costs, negotiating contracts with vendors, monitoring the event during execution, and paying bills. Based on our collection of example resumes, Special Event Coordinators should demonstrate strong communication and negotiation abilities, fast thinking, good math skills, customer service orientation, and time management. No formal education is mandatory for this position, but background in hospitality or management represents an advantage.

Looking for cover letter ideas? See our sample Special Events Coordinator Cover Letter.

Want personalized resume advice? Get a FREE Resume Review

1

Executive Assistant/special Events Coordinator

Reported directly to Regional Business Director/National Sales Director; supporting a sales team in appoximately15 states eventually growing to support for sales team in the continental U.S.

  • Assisted in developing, planning and executing events, meetings, tradeshows and incentive programs.
  • Responsible for all aspects of event management; including site selection/contract
  • Transportation arrangements, hotel attrition/cancellation negotiations, registration/database management as well as expense database management; on-site management of event when needed. Managed event budgets ranging from $10,000- $100,000, while saving clients up to 35% on Travel and Expenses (T&E).
  • Orchestrated a variety of high profile events for top executives of a Multi-billion dollar pharmaceutical firm. Including sales meetings, dinner meetings and advisory board meetings. Assisted with product launches and team building events.
  • Coordinated multiple domestic events. Worked closely with hotels and other vendors to ensure that all client requirements are fulfilled.
  • Supported a Nationally winning sales team, winning multiple awards nationally due to a desire for excellence.
Candidate Info
9
years in
workforce
8
years
at this job
HS
Information Technology Support
BA
Business Administration
2

Special Events Coordinator

Organized and executed a successful walk a thon, "1998 Queens "Walk to Cure Diabetes, " encompassing four major events: a breakfast for top-level executives, a luncheon, a walk-a-thon, and an awards ceremony.

  • Conducted presentations on diabetes to clients, securing corporate sponsorships and employee involvement.
  • Successfully recruited over 10 new corporate sponsors the JDRF organization.
  • Generated all correspondence to clients including proposal letters, and thank you letters
  • Assisted coordinators on the "Promise Ball" and the "Masked Ball", by setting up at the event, executing mailings, generating spreadsheets, preparing gift bags, auction item and working the events.
Candidate Info
4
years in
workforce
1
year
at this job
BS
Commercial Recreation
3

Special Events Coordinator

Organized breakfast programs, luncheons, dinners, and galas for Hispanic Chamber event audiences between 100 to 1,800 guests.

  • Managed high-level sponsorship contributions and provided execution of sponsor recognition for clients.
  • Developed budgets and established event logistics from event inception to day of event execution.
  • Coordinated staff, volunteer, and event committee schedules to ensure successful event implementation.
  • Worked with vendors on providing service quotes, monitored vendors to ensure proper execution of services, and assisted in disbursing payment for vendors in a timely fashion.
  • Supported coordination of social media platform marketing to include Facebook, Twitter, LinkedIn, and website content.
  • Provided additional administrative support to office staff as requested.
Candidate Info
8
years in
workforce
1
year
at this job
BA
Communications
MA
Communications
4

Special Events Coordinator

Managed activation of sponsorship portfolio, corporate events and experiential marketing for one of the largest luxury automotive groups across Texas with 15 dealership locations with annual revenue of $1Billion+ and brands including: Lexus, Cadillac, Infiniti, MINI, Maserati, Audi, Subaru, GMC and Buick.

  • Responsible for third party management of vehicle delivery company, photographers, florist, catering, and transportation services to ensure seamless presentation and positive brand experience.
  • Event management for attendance ranging from VIP dinners for 10 to events of 4,000+ attendees for over 250 events annually.
  • Managed partnerships with key luxury brands in current and potential markets
  • Developed content for company's quarterly magazine and company website
  • Managed design of collateral with creative team for events and sponsorships
Candidate Info
2
years in
workforce
11
months
at this job
BBA
Marketing
5

Business Development Specialist/ Special Events Coordinator

Contacted Dietitians to determine level of interest and set appointments for Area Sales Managers

  • Coordinated and executed all national renal conferences and events for the company
  • Determined budget for marketing materials and national conferences
  • Assisted in the hiring process and training of Area Sales Managers
  • Updated company database from generated calls and reports from the Sales Team
  • Performed reports to assist Outside Sales staff in managing their territory
  • Contacted Industry organizations (CRN, ESRD Networks, etc.) to set up presentations for clinicians
  • Utilized time management skills to manage a daily workload
Candidate Info
6
years in
workforce
2
years
at this job
BS
Biology
6

Revenue Supervisor/special Events Coordinator

Provided outstanding customer service to both internal and external customers

  • Monitored daily sales within Revenue/Admissions
  • Trained and supervised employees on point of sales program/opening & closing duties
  • Planned and coordinated movie nights and assisted with concerts
  • Worked in all departments including cash control, maintenance and foods
Candidate Info
3
years in
workforce
3
years
at this job
AS
Computer And Electronics Engineering Technology
BS
Electrical Engineering Communications Technology
7

Special Events Coordinator

Organized and planned at least one major event per month

  • Demonstrated team skills working in close contact with 3 other team members
  • Developed expense reconciliation for each event
  • Arranged all information in Excel and quickly pulled information for management review
Candidate Info
1
year in
workforce
1
year
at this job
BS
Business Administration
8

Special Events Coordinator

  • Opened and coordinate events at Scheduling Institute's new event venue in Phoenix, AZ
  • Planned, organized and facilitated 10+ events per month within cities all over the country
  • Coordinated events ranging from 75- 6,000+ attendees
  • Negotiated and booked venues, transportation, hotel rooms, F&B, speakers, A/V, entertainment, etc.
  • Managed Scheduling Institute's Atlanta Event Venue including but not limited to event staffing, catering contact, building operations, event set-up and break-down.
  • Prepared Event Stats, material and content for the speaker
  • Created, staffed and coordinated booths for every event
  • Track and report costs, sales, and other various event statistics for each event
Candidate Info
9
years in
workforce
1
year
at this job
Event Management
9

Special Events Coordinator and Development Associate

  • Managed and developed all aspects of the Walk to Defeat ALS and ALS Classic Golf Tournament, including volunteer recruitment, vendor management, programming, budget management, committee selection and all communication related to organization events.
  • Played a prominent role in the Walk to Defeat ALS' growth from $215,000 raised annually to over $390,000, an 80% increase.
  • Secured over $50,000 in sponsorships and in-kind donations through relationships built with local and national corporations, stewarded through creative sponsorship opportunities and donor cultivation events.
Candidate Info
7
years in
workforce
8
months
at this job
BA
Music Therapy
MA
Nonprofit Management
10

Volunteer & Special Events Coordinator

Organize and manage over 600 volunteers for support of the Susan G. Komen Race for the Cure Event

  • Respond to all inquiries from over 500 team captains as designated Teams Coordinator
  • Train and supervise interns
  • Manage volunteer database
  • Raise volunteer support for events
  • Successfully solicited companies with the use of cold calls for event sponsorship
  • Recruited buildings and businesses participation through events, marketing support, volunteering
Candidate Info
4
years in
workforce
3
years
at this job
BS
Health Promotion, Gerontology

Free Professional Resume Critique

We have partnered with TopResume to bring you a FREE resume critique service. Upload your resume and within 48 hours TopResume will email you a detailed analysis of what hiring managers and automated systems think of your resume – and how to improve it.

Browse
Upload Resume File