Special Event Coordinator Resume Samples

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Special Event Coordinators are in charge for organizing events, from conception to completion. Typical responsibilities listed on a Special Event Coordinator resume sample are discussing requirements with clients, developing event proposals, allocating budgets, securing event locations, adhering to safety standards, inviting guests, and helping to promote the event. Based on our collection of resumes for Special Event Coordinators, suitable candidates demonstrate stamina, organizational skills, the ability to work under pressure, problem-solving skills, negotiation, and flexibility. Most Special Event Coordinators hold a Bachelor’s Degree and are trained in business, marketing, event management, and tourism.

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1

Special Event Coordinator, Financial Development

Spearhead strategies to communicate institutional mission and achieve objectives. Responsible for administrative work planning, organizing, and directing fund-raising activities. Report to CEO and support initiatives linked to Development Department and Endowment Fund. Serve as organizational gatekeeper where all internal / external communication funneled for authorization. Oversee coordination and development of graphic design, Web sites, advertising, written promotional materials, press releases, and reports. Manage various event budgets and track donations, ensuring accurate accounting, pledge reminders, and entry of donor information into databases.

  • Oversaw development of various successful fund-raisers for YMCA collectively raising over $1.1M in funds.
  • Used Daxko fundraising / CRM software to restructure approaches to fundraising, increasing efficiencies and streamlining workflow involved in organizing projects.
  • Managed receipt and accountability for donations of over $1.7M, maintained filing system comprising 1200 donors, and processed 7000+ donor solicitation letters signed by CEO.
  • Launched donor stewardship plan incorporating recognition of participants contributing over $1.7M.
  • Wrote grants that secured $500K in funding.
Candidate Info
17
years in
workforce
6
years
at this job
BS
Business Management
2

Corporate and Special Event Coordinator

Oversaw logistics of event from start to finish in multiple New York City venues, corporate offices and private homes.

  • Coordinated food, beverage, rentals, decor and staff as well as day-of management at event.
  • Managed all staff and inventory for events ranging between 50-1,000 guests.
  • Built and maintained successful relationships with 80% of top company clients.
  • Designed and set-up unique food displays using specific props and décor, exceeding client expectations.
  • Forecasted budget and negotiated pricing to ensure no additional costs are ensued at closeout.
Candidate Info
3
years in
workforce
3
years
at this job
BA
Sociology
Professional Studies
3

Special Event Coordinator

Successfully planned and coordinated a seven-day bus tour in seven cities on the east coast for a team of direct sales Senior Vice Presidents.

  • Coordinated and communicated with other SVPs via teleconference in weeks leading up to the tour.
  • Arranged travel for guest speakers.
  • Developed budget and developed spending reports.
  • Coordinate and scheduled, as well as secure contracts with area hotels in each city.
  • Coordinated and handled registrations online and over the phone and in person on site in each city.
  • Oversaw product sales and maintained budget reports
Candidate Info
18
years in
workforce
1
month
at this job
4

Special Event Coordinator

Communicated with customers, employees and management team to answer questions and explain information

  • Assigned tasks to associates, staffed projects, tracked progress, and updated
  • Created and executed marketing/PR campaigns, including new product
  • Planned and executed events and marketing programs producing qualified
  • Managed team of thirty direct reports responsible for on-going product
  • Planned and executed special events that assisted in establishing community
  • Reported and consolidated company financial performance
Candidate Info
8
years in
workforce
6
years
at this job
BS
Communications / Public Relations
5

Special Event Coordinator

Supported Planners in exceeding sales goals and execution of weddings, corporate, and social groups ranging from 10-1000+ attendees

  • Create custom proposals and event contracts for full serviced events, one way & two way catering deliveries
  • Work closely with Executive Chef and Culinary Team to create and develop new menu concepts based on client requests, dietary challenges and menu concepts
  • Partnered with marketing team in creation of advertising through print and social media for venue on Facebook and Twitter
  • Organized and executed planning, set up, venue representation, and prospect follow up/feedback for the "I DO" Downtown Bridal Crawl for the Ballroom at Church Street 2012-2014 Bridal Shows. Worked closely with partnering venues of crawl and industry vendors.
  • Managed venue calendar for all upcoming events, scheduled appointments, meetings for clients and vendor site visits, consultations and event bookings; Provide general administrative support (i.e answering phones, typing, filing, preparation for correspondence, agendas, special event orders)
  • Invoicing clients and collecting payments; tracking, reporting, and handling all vendor payment and cost summary
Candidate Info
9
years in
workforce
5
years
at this job
BA
Hospitality
6

Special Event Coordinator

  • Planned and managed events for the museum including exhibition openings, fundraiser galas, donor dinners, seminars, conferences, and internal meetings. Acted as venue coordinator for external client events.
  • Developed guest lists and seating charts for high-level internal events; tracked and reported RSVPs.
  • Drafted text and supervised design for invitations, marketing materials, and magazine advertisements.
  • Coordinated various staff, vendors, and clients by orchestrating walk-throughs, distributing Event Memorandums, and drafting official agreements for over 100 successful events.
  • Executed all accounting and bookkeeping for Special Events Office, including purchasing, receiving and paying invoices, and processing all donations and reimbursements. Tracked office budget and expenses.
  • Demonstrated organizational skills and attention to detail when managing multiple projects, budgets, and deadlines.
Candidate Info
4
years in
workforce
3
years
at this job
BA
Psychology
BA
Studio Art
7

Special Event Coordinator

Event Manager/Consultant

  • Coordinated and managed fundraising event for the "POWER TO END STROKE" campaign
  • Facilitated the handling of National & Local Jazz and Rhythm & Blues Artists: Frank McComb and The Fusion
  • Conducted regional and local marketing campaign involving electronic mail, guerilla marketing, and promotions
  • Disseminated marketing materials to thousands of new prospective clients through event related electronic media
Candidate Info
27
years in
workforce
1
year
at this job
BS
Communications And Public Relations
8

Special Event Coordinator

Coordinate and oversee logistics for large corporate and private events

  • Developed and implemented procedures to maximize efficiencies, increase profitability and ensure quality
  • Supervised and trained support staff on event procedures and plans
  • Developed leadership skills, management techniques, critical thinking abilities
  • Excellent relationship management, communication and interpersonal skills
Candidate Info
5
years in
workforce
5
years
at this job
BBA
Human Resource Management
9

Special Event Coordinator

  • Planned and executed charity concert with 200 attendees and raised $1,700 for a school in Varanasi, India
  • Created schedule, booked artists and managed contact with venue
  • Organized materials and arranged meetings with sponsors
Candidate Info
6
months in
workforce
6
months
at this job
BFA
Hospitality Management
10

Special Event Coordinator

Created a Party Rental and Special Event business, purchasing tables, chairs, tents, china, lighting, etc.

  • Expanded into advising a large and sophisticated clientele of multinational companies, political parties, car dealerships and philanthropic organizations
  • Implemented inventory accountability system and equipment maintenance procedures
  • Grew the business to a large and respected member of the specialized event rental industry
Candidate Info
11
years in
workforce
11
years
at this job
Real Estate Broker

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