Senior Executive Assistant Resume Samples

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Senior Executive Assistants provide administrative and clerical support to an organization's management team and perform tasks that executives do not have time to handle. Typical Senior Executive Assistants resume samples mention duties such as taking phone calls, greeting guests, handling correspondence, updating records, preparing documents and maintaining a good relationship with business partners and suppliers. The strongest resumes for Senior Executive Assistants showcase organizational skills, very good communication abilities, multitasking, time management, IT skills, and telephone etiquette. Candidates for this job are often required to hold a degree in business administration or a similar field.

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1

Senior Executive Assistant

Provided administrative and personal support to real-estate developer and entrepreneur in home office.

  • Supervised 2nd & 3rd assistants assigning duties and delegating tasks.
  • Liaised with contractors and designers acting as primary point-of-contact for interior designers, building contractors, architects, and trade vendors.
  • Coordinated travel, prepared trip itineraries, booked dinner reservations, and scheduled meetings.
  • Produced information via formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Read, researched, and routed correspondence; drafted letters, documents, and reports; collected and analyzed information; initiated telecommunications.
  • Screened email traffic, phone calls, maintained filing systems, and updated contacts.
Candidate Info
7
years in
workforce
2
years
at this job
AS
Associate of Science
2

Senior Executive Assistant

Managed and supervised all administrative and financial support to over 700 personnel.

  • Projected fiscal year budgets, audited all pay and allowances, prepared indebtness letters, processed all indebtness transactions, revised organization policies and procedures.
  • Audited all special pay, entitlements and bonuses. Audit reflected over $200K in overpayment to members and counseled members on government repayment procedures.
  • Asst Building Project Manager overseeing a 4M 12 month renovation. Assisted Building Manager for movement of personnel and office space reorganization. Communicated to the staff weekly updates of all renovation progress.
  • Managed yearly staff calendar for routine meetings, taskers, training courses and personnel evaluations.
  • Reviewed administration procedures and made necessary changes directly resulting in increased customer service skills and professionalism in subordinates.
  • Maintained and reviewed all inventory records of government property and equipment. Conducted quarterly audits to ensure 100% accountability.
  • Provided quarterly training to personnel.
  • Defense Travel Systems manager. Managed, reviewed, and signed all travel orders and vouchers supervising a budget of over $1.2M.
  • Reviewed contracts authorizing lodging and meals for over 700 personnel to local vendors and all government card authorizations for supplies.
  • Physical Security Officer. Reviewed all security measures and access requirements for building and personnel. Updated policy and procedures.
Candidate Info
54
years in
workforce
4
years
at this job
AA
Associate of Arts
3

Senior Executive Assistant

Supported and coordinated the 400 person bi-coastal Research organization

  • Led and integrated post-merger bi-coastal administrative team during changing culture
  • Supervised workload for nine assistants to ensure efficiency and troubleshoot for department
  • Restructured existing administrative procedures, designed and implemented new policies and procedures, which were presented to executive team which and ultimately adopted
  • Orchestrated annual scientific conference for 200 scientists and industry leaders
  • Created and maintained intranet homepage, tracked budgets, scheduled department head meetings and events, composed external communications
Candidate Info
13
years in
workforce
3
years
at this job
BA
Literature
Planning And Administration
4

Senior Executive Assistant

Responsibilities included providing specific departmental administrative support on a wide range of increasingly complex issues and projects as assigned, reporting to Regional Vice President of Sales.

  • Organized and expedited workflow to comply with deadline and priorities.
  • Established strong relationships with client gatekeepers to gain support and effectively achieve results; high value networking.
  • Handled project tracking, including budgets, databases, and time lines.
  • Independently coordinated onsite and offsite quarterly business and performance review meetings.
  • Developed innovative congratulation notices focusing on executive support programs and unique business unit opportunities, including product and services enhancements, lunch and learns, and events.
Candidate Info
56
years in
workforce
18
years
at this job
MBA
Business Administration
5

Senior Executive Assistant

Senior Executive Assistant
Provided exceptional administrative support to the VP of Operations in a fast-growing organization.

  • Managed travel arrangement for VP of Operations and select employees. Ensured bookings adhered to schedule and personnel preference while maximizing cost-efficiencies.
  • Tracked departmental expenses against budgetary constraints in various categories. Generated reports in expense tracking system.
  • Scheduled appointments and maintained calendar for VP of Operations. Tasked with preparing daily
  • Maintained all physical departmental files and responsible for loading scanned copies to digital records
  • Prepared meeting agenda and kept meeting minutes according to the categorization and formatting
  • Assisted in the formatting and editing of powerpoint presentations to ensure clean effective design
Candidate Info
6
years in
workforce
1
year
at this job
BS
Bachelor of Science
6

Senior Executive Assistant

Assist in all areas of administrative work including file organization, research and software contract drafting. Maintain and prioritize daily tasks and projects including: drafting of various contracts, preparing business correspondence, scheduling appointments, booking travel, expense reports and general errands. Responsibilities included:

  • Successfully established effective systems for record retention by creating database for daily correspondence tracking
  • Standardized department filing system so staff could easily locate information in any filing center
  • Developed and implemented contract processing checklists which resulted in increased company efficiency and productivity
  • Supported Senior Vice President through personal document management, calendar organization and collateral preparation for meetings
  • Systematically increased office organization by developing more efficient filing/documenting system and customer database protocols
  • Managed executive calendar and coordinated weekly project team meetings and assisted in the development of meeting agendas to increase meeting efficiency
Candidate Info
26
years in
workforce
17
years
at this job
AS
Business Law
BS
Nursing
7

Senior Executive Assistant

Managed all activities of the Board of Directors and its committees.

  • Prepared Board meeting agendas, and recorded and finalized minutes.
  • Prepared Board resolutions and bylaws.
  • Maintained all Board of Directors' meeting records and drafted correspondence for the Board Chair.
  • Coordinated communication between three medical partner institutions.
  • Co-facilitated professional development trainings for up to 30 people.
Candidate Info
9
years in
workforce
2
years
at this job
MA
Communication & Leadership Studies
8

Senior Executive Assistant

Provided extensive office support to Two Senior Vice Presidents assisting them in their day-to-day operations

  • Organized and typed all meeting minutes, reports and agendas
  • Reserved all travel arrangements including hotel and rental car reservations
  • Verified, revised and arranged all appointments vis MS Outlook
  • Scheduled all teleconferences and internal and external meetings
  • Independently managed five heavy calendars with full editing rights and all scheduling management
  • Extensive knowledge of Concur expense reporting systems
  • Developed PowerPoint and other graphic presentations for all internal and external presentations
Candidate Info
8
years in
workforce
11
months
at this job
9

Senior Executive Assistant

Provided administrative support to the Regional Sales Director and Regional Business Manager. Served as an administrative resource to 12 Division Sales Managers and 94 Clinical Specialists. Partnered with other Regional Operations Coordinators on the Metabolism Team and across the different Business Units.

  • ROCstar Award for Teamwork/Collaboration in 2011
  • Prepared/Coordinate meetings - negotiated room rates including eliminating meeting room charges
  • As needed, prepared sales training materials for use in Region/Division meetings
  • Collected Time off Territory reports from all managers and compared them to Attendance Management system ensuring that employee entered time correctly
  • Prepared and conducted presentations on policies and procedures to entire region, providing the CS's the proper tools to perform daily responsibilities
Candidate Info
15
years in
workforce
7
years
at this job
Business
10

Senior Executive Assistant

Managed calendars for the Vice President of Communications and the President of the [company name] Foundation. Coordinated the difficult schedules with the CEO, CFO, board members and other senior staff.

  • Directed and often answered confidential media calls and email, including follow up with appropriate manager.
  • Served as point person for all incoming calls regarding grants requests.
  • Responsible for foundation check writing, recording and delivery.
  • Coordinated charitable dinners and events including senior executive activities such as annual apple picking for Second Harvest and the making of over 1000 sandwiches for the food kitchens.
  • Worked the 2010 and 2011 Annual Summit (which included 1,700 participants) at the registration tables, breakout sessions and laptop equipment booths, acting as "traffic cop" during the meals and different sessions.
Candidate Info
22
years in
workforce
4
years
at this job

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