Senior Administrative Assistant Resume Samples

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Senior Administrative Assistants work alongside the upper management and complete tasks that executives do not have time to handle. Their duties are administrative and clerical as well: updating records, taking calls, managing schedules, maintaining office supplies, and handling correspondence. Based on our sample resumes, candidates should demonstrate strong organizational skills, communication abilities, accuracy, telephone etiquette, professionalism, time management and multitasking abilities. Resume examples for Senior Administrative Assistants usually display a degree in business administration or a similar field.

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1

Senior Administrative Assistant

Supported Senior Vice President of Manufacturing, Managers and Supervisors meeting deadlines, managing customer visits and organizing employee recognition events.

  • Earned 'Key Contributor' on last 4 performance evaluations for high quality work and dependability.
  • Implemented a quarterly group anniversary celebration that recognized employee's years of service and ultimately saved up to $800 per employee.
  • Assigned and tracked safety training for 900 employees ensuring everyone was compliant with safety training required for manufacturing employees.
  • Maintained attendance and scheduled vacation days for 45 salaried employees using an Excel spreadsheet.
  • Organized successful luncheon for over 35 people for largest customer to celebrate contract renewal.
Candidate Info
26
years in
workforce
12
years
at this job
HS
High School Diploma
2

Senior Administrative Assistant

Provided administrative support to principal in areas of calendar management, domestic and international travel arrangements and reconciliation of personal bank accounts.

  • Handled accounts payable and receivable including invoice processing, submitting electronic bank deposits and preparing weekly check run. Reconciled credit card accounts.
  • Trained two administrative assistants during company expansion.
  • Coordinated container delivery appointments, provided drayage and storage quotes and responded to customers' inquiries in dispatcher's absence
  • Led a project to streamline and organize dispatch and accounting systems which reduced the retrieval of information by 75%
  • Helped increase employee retention by establishing a financing program which allowed employees to acquire company trucks with low interest rates.
Candidate Info
10
years in
workforce
5
years
at this job
C
English-spanish Legal Interpretation
BA
Marketing & International Business
3

Senior Administrative Assistant

Served as Assistant to Director of the Rural Church Division, providing grants to worthy, eligible programs and projects

  • Processed grant applications; issued grant agreements and grant checks
  • Created quarterly reports for Rural Church Committee and Board of Trustees meetings
  • Tracked Division's $12 million budget
  • Set up meetings, arranged Director's travel and accommodations, handled expense reports
  • Took minutes during meetings and compiled into reports
  • Managed files, provided customer service, wrote correspondence and arranged meetings and conferences
Candidate Info
17
years in
workforce
7
years
at this job
C
Program
BS
Communication
4

Senior Administrative Assistant

Maintained an efficient filing system for over 1000 Department of Transportation files

  • Prepared and submit over 200 daily reports, in coordination with internal staff and external vendors, to provide status updates to senior leadership
  • Oversaw inventory of office supplies; managed an annual supply budget of $45K
  • Built strong relationships with customers through positive attitude and caring; initiated timely response to emails, voice-mails and written correspondence
Candidate Info
11
years in
workforce
1
year
at this job
HS
Medical Administrative Assistant
HS
Business Administration And Information Technology
5

Senior Administrative Assistant

Promoted to assist Senior Vice President, General Manager of Business Development, Vice President of Sales, Vice President of Business Development, two Vice Presidents of Client Relations, and two Directors. Coordinated domestic and international travel arrangements, including ground transportation and hotels. Trained incoming administrative staff. Prepared and tracked expense reports. Maintained calendars on Outlook. Accountable for all other administrative functions, including preparing correspondence, memos, and organizational charts, tracking spreadsheets using Microsoft Excel and Access, ordering supplies, and arranging meetings, conference rooms and bridges, and catering.

  • Gained immeasurable administrative expertise through exposure to wide range of management styles during 5-year tenure.
  • Championed multi-tasking of multiple projects and lines of business and maintained consistent flow of progress.
  • Ensured confidential budget reports remained up-to-date for Vice Presidents.
  • Developed PowerPoint presentations and charts for senior-level meetings.
  • Created and maintained work plans for nine departments under Vice President of Network Services.
Candidate Info
14
years in
workforce
4
years
at this job
6

Senior Administrative Assistant

Solely provided administrative support for up to 40 supervisors. Scheduled departmental meetings, prepared departmental duty schedules, managed meeting rooms and organized travel schedules and accommodations.

  • Created various departmental reports including daily production reports, monthly downtime reports and hot work permit reports.
  • Served as primary contact for company telephone, radio and pager systems. Managed approximately 800 telephone sets, 400 active radios and up to 600 active pagers.
  • Maintained phone system database and mill phone directory. The mill phone directory was published quarterly.
  • Trained employees to operate mill phone systems and troubleshot a variety of phone operation issues. Ordered repair parts, issued repair requests and relocation orders as necessary.
  • Programmed all two-way radios and set up employee voicemail systems.
  • Identified and implemented a new pager system that saved the company approximately $400 each month.
  • Selected as a member of the corporate HR Threat Assessment Team.
Candidate Info
50
years in
workforce
20
years
at this job
HS
High School Diploma
BA
Education
7

Senior Administrative Assistant

Provided administrative services in assisting AVP, Director's as well as Nurse Managers, Team Leaders and other nursing staff. through use of analytical clerical and problem solving tasks.

  • Provided support services to all employees in the Critical Care units.
  • Processed payroll for 380 employees weekly.
  • Arranged meetings for administrators and clinical staff, assisted with preparation of agendas, materials and notes.
  • Maintained all employees' personal files (380) and license renewals for division managers.
Candidate Info
18
years in
workforce
6
years
at this job
Business Administration
8

Senior Administrative Assistant

Managed calendars and emails for Vice-President and Assistant Vice-President daily

  • Coordinated and arranged travel for 15 employees
  • Served as support to the executive level management
  • Maintained and managed expense reports for the company
  • Prepared and presented minutes from meetings
  • Arranged and scheduled appointments for clients
Candidate Info
11
years in
workforce
6
years
at this job
BA
Bachelor of Arts
9

Senior Administrative Assistant

Provided administrative support for two department Directors and multiple managers including setting up meetings, calendar management, expenses, international and domestic travel arrangements, shipping, event planning, procurement and maintaining department attendance records.

  • Coordinated weekly meetings for internal and external groups, including teleconferences and videoconferences interacting with all levels of management.
  • "Go to person" for up to 100 staff members, troubleshooting complex administrative and training issues promptly.
  • Prepared monthly accrual reports, processed invoice payments and procurement card reconciliation reports.
  • Ensured new employees are quickly integrated into the department by managing departmental new hire process: set up interviews for new hires, create employee information packets and process employees in computer system.
  • Maintained accurate records in the Learning Management System which provided a clear audit trail of trainings for the department.
  • Collaborated with managers and other global sites tracking quarterly employee goals to ensure accurate variable pay.
  • Ensured appropriate budget allocation by maintaining a record of employee attendance at trainings and conferences.
Candidate Info
28
years in
workforce
10
years
at this job
BS
Marketing
10

Senior Administrative Assistant

Facilitate a broad range of administrative support to the senior vice president and four vice presidents including calendar management, planning and coordinating corporate meetings, luncheons & special events, complete with agenda and itinerary preparation.

  • Developed presentations and deliverables for meetings, trainings, and special events.
  • Coordinated travel; updated calendars with travel itinerary; reconciled and processed monthly travel and expense reimbursement reports.
  • Served as point of contact for outside vendors and processed monthly invoices for services provided.
  • Assisted Marketing department with mail-outs and maintained tradeshow database.
  • Provided support to the 90+ outside field sales team; Liaised with the sales team and the employee mobility vendor to ensure accurate and timely reporting and reimbursements.
  • On-boarded new employees, securing IT equipment, proper access, business cards, ergo hardware.
  • Position terminated due to Reduction in Force.
Candidate Info
10
years in
workforce
1
year
at this job
Certification - Certified Administrative Professional
Business Administration

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