Secretary Assistant Resume Samples

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Secretary Assistants provide administrative and clerical support to the executive staff of an organization. The position requires performing duties such as implementing office procedures, greeting guests, arranging meetings, making travel arrangements, maintaining office supplies, and handling correspondence. Based on our resume samples, top Secretary Assistant skills are communication, time management, strong organizational abilities, multitasking, IT skills, and accuracy. Those seeking to work as Secretary Assistants should highlight at least a high school diploma in their resumes.

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1

Secretary Assistant

Worked the front desk greeting and assisting all staff and guests

  • Organized and cataloged files and student records
  • Composed e-mails and spreadsheets using Microsoft Office
  • Answered all incoming phone calls
  • Created photocopies, faxed paperwork, and official documents on Xerox machines
Candidate Info
3
years in
workforce
10
months
at this job
BA
Media Arts
2

Secretary Assistant

Provided technical Support and assistance with organizing files and documents

  • Assisted case planners with organizing case files for cases conference and hearing
  • Recorded phone calls and messages for case planners
  • Supervised children while parents are with case planners, parenting groups
Candidate Info
1
year in
workforce
1
year
at this job
HS
High School Diploma
AA
Liberal Arts
3

Medical Secretary Assistant

  • Handled high volume phone calls, resolved problems, recorded messages, and transferred calls.
  • Coordinated physician, laboratory, and radiology appointments; established a cancellation list to expedite patients' appointments.
  • Organized pre-certifications and authorizations with insurance companies, attorneys and workers compensation staff.
  • Coordinated doctor and attorney meetings, including IME reports and x-rays.
  • Handled all incoming/outgoing mail, faxing back signed paperwork in a timely manner.
  • Prepared daily submission of charge tickets to the business office.
  • Assisted APRN with preparation of pre-op, surgery, and post-op paperwork and appointments
Candidate Info
17
years in
workforce
6
years
at this job
HS
High School Diploma
4

Volunteer Secretary Assistant

  • Maintained an efficient, friendly, quality of service in a active fine atmosphere
  • Successfully completed all jobs by time requested
  • Coordinated paperwork for teachers, principals, and students
  • Answered and Transferred phone calls
Candidate Info
HS
High School Diploma
HS
Medical Assisting
5

Secretary Assistant

Ensures that meetings are prepared for effectively by use of organizational techniques

  • Organized work by reading and routing correspondence; collecting information; initiating telecommunications
  • Maintains office supplies inventory by checking stock to determine inventory levels
  • Troubleshoots situations without interference of senior management
Candidate Info
6
years in
workforce
3
years
at this job
RN
Registered Nurse
6

Elementary Secretary Assistant

Received parents and/or visitors and provide directions when needed.

  • Entered and run daily, weekly, monthly attendance reports in Starbase Database System for all students.
  • Reported attendance, lunch, and other financial information to school department.
  • Maintained student cumulative record files with necessary documents.
  • Maintained teacher attendance log and processed payroll.
  • Performed other duties as requested.
Candidate Info
14
years in
workforce
5
years
at this job
BA
Sociology
7

Secretary Assistant

  • Created and managed files
  • Performed customer service by answering switch board phone and fulfilling customers questions and concerns
  • Copied and faxed confidential documents
  • Generated mailings to customers
  • Performing computer tasks through Microsoft Office Programs
Candidate Info
14
years in
workforce
10
years
at this job
BA
Accounting
8

Executive Secretary Assistant

Assistant to President, CEO, CFO and Controller.

  • Supported the Real Estate and Retail Payroll, A/P and A/R departments when needed.
  • Maintained General Ledgers for multiple corporations.
  • Processed daily online banking transactions, bank deposits and wire transfers.
  • Prepared monthly bank reconciliations.
  • Compiled monthly sales reports for quarterly sales taxes preparation.
  • Supported accountants on year - end tax and sales reports preparation.
  • Managed travel arrangements, personal appointments, scheduling of business meetings.
  • Provided training for new staff in the areas such as client relations, reception, computer data entry, filing and system and equipment operations.
Candidate Info
14
years in
workforce
6
years
at this job
Liberal Arts/psychology
9

Secretary Assistant

Record all orders that customers send using Microsoft Excel.

  • Keep track of orders by filing them alphabetically and recording when they are shipped to customers.
  • Deposit checks we receive.
  • Make record of when we receive checks that are due.
  • Clean and organize the office weekly.
  • Answer phone calls and questions customers have to the best of my ability.
Candidate Info
3
years in
workforce
2
years
at this job
HS
Culinary Arts
10

Legal Secretary Assistant

Perform office work such as: faxing, photo-copying, filing, answering phones, writing and composing letters

  • Input data in firm's data system Abacus and Tabs3
  • Screen potential clients
  • Perform legal correspondence and type legal documents through dictation
  • Sort mail, pay bills, run errands: to bank, post office, Prothonotary
Candidate Info
8
years in
workforce
1
year
at this job
BS
Business Administration
Graduate Studies

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