Secretary Resume Samples

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Secretaries work in a variety of industries where they complete administrative and clerical tasks. Common duties usually described in Secretary example resumes are handling correspondence, taking phone calls, greeting guests, writing reports, doing paperwork, and updating records. The most successful candidates demonstrate strong organizational skills, telephone etiquette, communication abilities, writing skills, courtesy, and attention to details. Secretaries come from various educational backgrounds, and they may display in their resumes a high school diploma or a college degree, depending on the position they are applying for.

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1

Secretary

Prepared and organized paperwork and other materials as needed for meetings, new hires and expense reports.

  • Maintain office scheduling and event calendars
  • Composed, typed, distributed daily reports and routine correspondences.
  • Collected and coordinated the flow of internal and external information
  • Managed office equipment and office space
  • Established the administrative work procedures for tracking staffs daily tasks
Candidate Info
8
years in
workforce
8
years
at this job
2

Secretary

Reviewed invoices, calculated the cost of materials and updated payroll and expense reports

  • Placed orders and corresponded with vendors to regulate inventory
  • Planned and scheduled project timelines while managing project budgets and equipment
  • Developed and presented progress reports
  • Performed various administrative duties such as: operating phone systems, faxing, copying, printing, scanning, and mailing
Candidate Info
25
years in
workforce
21
years
at this job
AAS
Medical Office Management
3

School Secretary

Front office management, payroll, personnel, budget, work schedules, classroom schedules.

  • Scheduled all parent conferences, playground and classroom aides schedules, formulated early release, rainy day and/or hot day schedules, planned all field trips including arranging for reservations and transportation and payment to venue.
  • Maintained budget including classified staff salary, supply and state and federal grant monies.
  • Processed payroll and distributed paychecks.
  • Recruited, interviewed and hired classified staff and processed all paperwork for classified and certificated staff's hiring, resignations, salary and tuition reimbursement, leaves of absence, contracts and funding changes. Maintained personnel records.
  • Inventoried and ordered supplies, processed purchase orders and requisitions.
Candidate Info
16
years in
workforce
6
years
at this job
4

Secretary

Partnered with computer training managers for various tasks related to in-house computer classes for administrative employees, such as registration and enrollment confirmations, preparation, assembly and distribution of curriculum materials.

  • Executed data entry and maintenance for computer hardware and software requisition tracking, which ensured adequate inventory throughout the organization
  • Typed various correspondence, reports and other written material from rough drafts, corrected copies, dictated notes and other source material, and completed forms in accordance with company procedures and policies
  • Set up and managed paper and electronic filing systems, managed incoming and outgoing mail, answered telephones, directed calls and took messages, and routed various documents throughout the office
  • Assisted technology directors with gathering information from contracted consulting agencies for specialized recruitment related to technical projects
  • Provided office coverage backup for Senior Secretary to the Chief Technology Officer
Candidate Info
18
years in
workforce
18
years
at this job
Ms Office 2010 - Word, Powerpoint
5

Legal Secretary

Prepared correspondence, memoranda and other legal documents from written and oral drafts, standard correspondence and other documents. Transcribed dictation.
Proofread pleadings and discovery documents.

  • Performed diary/time entries for attorneys. Proofread same for accuracy.
  • Managed calendars for multiple attorneys.
  • Reviewed legal bills and prepared cover letters for bills sent to clients.
  • Handled travel arrangements and expense reports for multiple attorneys.
  • Performed miscellaneous filing and clerical tasks.
  • Coordinated the Labor and Employment Group Annual Client Seminar for approximately 200 client representatives.
Candidate Info
5
years in
workforce
5
years
at this job
6

Secretary - Chief of Naval Operations

Provided administrative support to the Director, Deputy Director and 17 action officers.

  • Maintained Director and Deputy calendars and arranged meetings with other officials.
  • Organized and maintained incoming and outgoing correspondence files.
  • Stored or disposed of files in accordance to Navy guidelines.
Candidate Info
8
years in
workforce
5
years
at this job
HS
Medical Clerical
HS
Medical Administrative Assistant
Criminal Justice
7

Executive Secretary

Administrative support for two Directors, four Mangers and eleven MIS Specialists.

  • Assisted Vice-President of Finance as needed.
  • Prepared invoices/billing for the contractors.
  • Handled IBM contracts on a monthly basis.
  • Coordinated all travel for the department.
  • Maintained calendars for the directors.
  • Arranged meetings/conference calls as needed.
Candidate Info
4
years in
workforce
4
years
at this job
Communication
8

Legal Secretary

Legal Secretary to Four Associates

  • Revised briefs and compared documents using workshare
  • Updated client contact information using Apex
  • Entered attorney times using Carpe Diem, prepared expense reimbursements for attorney, assisted with travel arrangements
  • Prepared correspondence, answered and screened attorneys' calls
  • Provided backup secretarial support to other lawyers on team
Candidate Info
8
years in
workforce
6
years
at this job
BA
Psychology
9

Administrative Secretary

Used computers for various applications, such as database management or word processing.

  • Answered telephones and give information to callers, took messages, or transferred calls to appropriate individuals.
  • Created, maintained, and entered information into databases.
  • Set up and managed paper or electronic filing systems, recorded information, updated paperwork, or maintained documents, such as attendance records, correspondence, or other material.
Candidate Info
12
years in
workforce
1
year
at this job
HS
High School Diploma
10

Unit Secretary

Served as a point of contact for the nursing unit and coordinated patient services by scheduling tests, treatments, and consultations

  • Performed clerical duties including maintenance and organization of patient records, as well as breakdown of medical charts for record keeping
  • Maintained and updated patient health information
  • Transcribed charge nurse and attending physicians' medical orders and notes
Candidate Info
7
years in
workforce
2
years
at this job
HS
High School Diploma

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