Receptionist And Administrative Assistant Resume Samples

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Receptionist And Administrative Assistant provide clerical and front-desk support in a variety of organizations. Their role includes greeting visitors, taking phone calls, handling correspondence, keeping the reception area clean, and completing tasks as assigned. A well-written resume sample for Receptionist And Administrative Assistant puts emphasis on skills such as communication, telephone etiquette, accuracy, attention to details, typing and computer skills, and time management. Employers select resumes displaying at least a high school diploma. Eligible candidates have studied computer, communication, and secretarial work.

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1

Receptionist and Administrative Assistant, Development Office

Developed and oversaw the daily activities of this high-volume reception area. Announced arrival of visitors in a timely manner and escorted them to appropriate offices. Received and distributed all incoming mail to department of 260 staff while maintaining daily log of time sensitive incoming packages and distributing appropriately. Scheduled travel arrangements for senior staff members using Expedia. Ordered and maintained supplies for offices and kitchens while providing general information to visitors and staff. Conducted faxing and typing while answering multi-line telephone system.

  • Selected to serve as first point of contact to greet and welcome visitors including multi-million dollar alumni donors
  • Supported up to 20 departments within division
  • Successfully scheduled for five conference rooms for continuous meetings and conferences using the DAR Connect system.
  • Supervised and executed daily donor gift receipt mailing.
  • Earned "Employee of the Month" in 2010.
Candidate Info
17
years in
workforce
15
years
at this job
2

Receptionist and Administrative Assistant

Register clients and guess in building security system, maintain log sheet of visitors and direct to appropriate conference room, office and/or floor

  • Answered and screen high volume incoming calls and setup conference calls
  • Coordinate conference room in Lotus Notes and provide catering through Seemless.com
  • Called and emailed building office for maintenance requests and complaints
  • Maintained and logged incoming and outgoing courier packages electronically
  • Monitored and ordered supplies for the kitchen and neatness for pantries and conference rooms
  • Assisted Management with general administrative tasks and special projects as required
Candidate Info
21
years in
workforce
11
months
at this job
3

Lead Receptionist and Administrative Assistant

Rapidly promoted from entry-level to team-lead responsibilities due to outstanding performance.

  • Managed incoming calls on a multi-line phone system for three companies and five facilities.
  • Performed general secretarial duties, including meeting scheduling, appointment setting, transcribing, faxing, and mailing for Marketing, IT, Communications, and Clinical departments.
  • Delivered group training sessions on customer service, call etiquette, and HIPPA compliance.
  • Accepted and distributed mail, packages, and confidential correspondence delivered to front desk.
  • Professionally handled delicate situations, such as: customer requests, special needs accommodations, and complaints.
Candidate Info
5
years in
workforce
4
years
at this job
4

Receptionist and Administrative Assistant

Performed a variety of day-to-day office support operations, reporting to the President and Vice President at the corporate office.

  • Answered incoming calls - determined the nature of the call and routed to the appropriate person. Received office visitors and escorted them to the appropriate Eagle employee or handled the purpose of their visit as appropriate.
  • Received and processed business correspondence.
  • Performed routine office support functions, including (but not limited to) ordering supplies, stocking, photocopying, shredding, maintaining appointment calendars, submitting print jobs, mailings, and interacting with property management.
  • Assisted Eagle principal associates with various administrative duties including the preparation and review of various PowerPoint presentations and training documents.
  • Corresponded with off-site company new hires, obtaining relevant information/documents and assisted the Vice President/HR Director with employee file organization and maintenance.
Candidate Info
20
years in
workforce
HS
High School Diploma
5

Receptionist and Administrative Assistant

Scheduled appointments for accountants and responded to telephone, walk-in and mail inquiries

  • Managed filing system for over 200 individual clients, 150 businesses and financial client portfolios
  • Entered payroll information on a weekly, quarterly and annual basis
  • Processed individual and business year-end tax returns and bi-weekly and quarterly payroll reports
  • Notarized documents
  • Maintained Excel spreadsheet of confidential accounting data of client investments
  • Created and maintained client investment report monthly
Candidate Info
5
years in
workforce
5
years
at this job
HS
High School Diploma
6

Receptionist and Administrative Assistant

Manage front desk operations, including answering multiple phone lines, maintaining proper web-based customer information, and advertising.

  • Correspond professionally and courteously with customers and prospective customers.
  • Communicate with all co-workers in such a way as to enable all team members to function at their highest potentials.
  • Expediently diagnose various computer and cell phone issues in an understandable and relatable manner.
  • Input information into a database quickly and accurately in a fast-paced work environment.
  • Maintain proper bank records, including bank deposits as well as opening and closing totals.
Candidate Info
7
years in
workforce
2
years
at this job
C
Biblical Studies
AA
Religion
AA
Interdisciplinary Studies
7

Receptionist and Administrative Assistant

Beyond the general duties of a receptionist such as answering phone, responding to email inquiries and speaking with students or parents, my effective computer and communication skills have allowed me to greatly expand my role in the University Honors College. Pairing these two skill sets I have been able to assist students, the department and fellow staff members in various capacities:

  • Created and maintain student information database
  • Self taught Appointment Quest calendar manager and then trained other staff members to manage schedules; continues to manage service and assist staff members
  • Adept skills utilizing computer software and programs including: Microsoft Office Suite, Adobe Acrobat, Google software, Pitt's Peoplesoft and ADVANCE Alumni Database
Candidate Info
8
years in
workforce
5
years
at this job
BA
History, Political Science And Communications
8

Receptionist and Administrative Assistant W/ Security Clearance

  • Trained reception relief staff and security personnel
  • Operated an AT&T PBX network system. Front Office support for six L3 divisions
  • Registered military guests in accordance with standard security policies and procedures
  • Input visitor identification data into the security badge system
  • Prepared and updated reception desk operations manual for relief staff
  • Conducted general office duties such as filing, mail delivery, scheduling of conference rooms, overhead paging and ordering supplies
  • Reduced USPS mail delivery parcels by 70% "going green"
  • Reduced solicitation callers by 65%
Candidate Info
4
years in
workforce
4
years
at this job
C
Business Writing
9

Receptionist and Administrative Assistant

Initiated positive rapport with all incoming clientele and successfully answered questions in order to enhance visitation and meetings at Telemus.

  • Effectively lead employee trainings and presentations.
  • Skilled when managing high volumes of diverse calls using a Citrix/Cisco system.
  • Maintained all of the ordering and stock levels of office supplies.
Candidate Info
22
years in
workforce
2
years
at this job
HS
High School Diploma
10

Receptionist and Administrative Assistant

  • Managed high volume phone system and screened calls for C-level management.
  • Responsible for purchasing all office supplies for the New York office and procurement of network supplies for IT division.
  • Provided hospitality services to clients and vendors; arranged catering for meetings.
Candidate Info
2
years in
workforce
2
years
at this job
BS
Business Management

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