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Additional Administrative Resume Samples
Project Assistant Resume Samples
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0-5 years of experience
Managed budgets up to fifty two thousand dollars, kept costs under budget, and facilitated project completion ahead of schedule.
- Consulted on design implementation strategy with the goal of sustainability
- Ensured client objectives achieved through hands on detailing with labor crews
- Managed supplies and equipment for labor crews
0-5 years of experience
Performed administrative duties for projects while working closely with project management, subcontractors, and clients.
- Organized subcontractors to provide customer service while staying within budget limitations
- Worked with Project Manager and Construction Manager to ensure completion of projects
- Scheduled work for homeowners and subcontractors
- Processed accounts payable/incoming and outgoing mail
- Prepared work orders and expense reports as needed
- Created and maintained vendor/homeowner files
0-5 years of experience
Collaborated with other administrative staff on projects/initiatives while exceeding company based goals.
- Completed executive level administrative support for the Vice President and project managers.
- Absorbed responsibilities of office manager, event planner, sales team manager, and accountant.
- Drafted and presented project proposals with Business Development Team.
- Directed and managed sales team through implementing Salesforce software.
0-5 years of experience
- Active member of Project team awarded for the CEO for maximizing the company's level of productivity.
- Supervised two team members on the accurate pre-selection of the files.
- Effectively managed data entry of client's information on new developed data base.
- Selected and organized all commercial and personal insurance clientele on data base.
- Successfully conducted training sessions for employees in order to assure the correct use of the data base.
0-5 years of experience
Assisted with all multifamily project installations.
- Worked with crew of 12 electrical installers, as well as conducting electrical work myself.
- Marketed and sold utility rebate programs to multi-family residential and commercial properties.
- Served as a consultant, and conducted sales presentations to engineers, contractors, project managers, purchasing agents, and crew members regarding replacement projects.
0-5 years of experience
Worked with customers by telephone or in person to provide information about products and services.
- Conducted research and compiled data on upcoming projects.
- Responded to inquiries via phone or email.
- Determined manpower needed on projects and scheduled crews.
- Set up and maintained paper and electronic filing systems for records, correspondence, and other materials.
- Collected deposits and payments, or arranged for billing procedures.
- Managed day to day procedures on local projects.
- Compiled and forwarded project information to our corporate location.
- Prepared invoices, memos, and letters using word processer, spreadsheet, or presentation software.
- Arranged conferences, meetings, and travel reservations for office personnel.
0-5 years of experience
Supported project management in the design, implementation, analysis, and reporting of custom quantitative market research projects.
- Regularly and effectively cooperated with a variety of internal departments as well as external suppliers
- Composed customized questionnaires using a variety of research methodologies
- Designed a company-wide procedure for testing survey programming
- Proofread and corrected a variety of documents for numerical data and text accuracy as well as aesthetics
- Created and managed consumer respondent panels
- Manually coded open-ended text responses for analysis
- Analyzed numerical and textual responses using computer software
- Communicated results by authoring reports featuring written insights and recommendations
0-5 years of experience
Provided support to multiple team members
- Performed daily duties and tasks for multiple projects
- Accurately submitted documentation to State agencies
- Organized and scheduled project meetings
- Prepared meeting minutes and monthly reports
0-5 years of experience
- Introduced “Penalty Value”, built Operation-Research model with heuristic algorithms, designed transportation strategies.
- Generated the optimal carrier for different “Penalty Value” by decomposition analysis and optimization analysis.
- Developed an intelligent routing system to balance the risk of losing packages and transportation cost, saved 7.2% total budget.
0-5 years of experience
- Managed relationships and advertising projects for 10 clients from entertainment, education, tourism and health segments.
- Created client briefings and provided client feedback to the creative, production and media teams.
- Developed business plan that resulted in attracting 20% more business to the overall client portfolio.
0-5 years of experience
- Provided support to the Project Operations Team relating to patient recruitment and retention on 7 different clinical studies
- Personally completed fulfillment for 7 studies totaling to over 5000 pieces distributed to doctors in the specified fields
- Ran the day-to-day operations of the transportation assistance program for 30 sites
- Managed the CEU Certificate program for one study, grading, updating records and distributing certificates to nurses from more than 30 different sites
- Assisted in many basic office tasks, including filing, data entry, updating records for both project and non-project related matters
0-5 years of experience
- Conducted an honors project “Prediction and Properties of the Original Data Traffic from Sampled Packets”
- Performed multiple data analysis duties, derived statistical formulas by using quantitative techniques and problem-solving skills
- Wrote a 30-page long report and presented abstract of the project
0-5 years of experience
- Coordinated large-scale clinical trial data for various companies
- Managed trial master file data content
- Reconciled wet-ink files with online databases
- Assisted in organizing corporate events and meetings
0-5 years of experience
Performed a wide variety of tasks to support PCM+D management including research and project analysis.
- Prepared and presented marketing material including advertising materials and presentations for special events.
- Assisted in the negotiation and preparation of AIA contract agreements.
- Reviewed subcontractor pay applications for accuracy and prepared change requests for construction manager/owner review.
- Assisted in the preparation of specification manuals for all architectural projects.
- Processed and logged all contractor submittals.
- Prepared and monitored all RFIs, ASIs and RFPs.
- Oversaw all purchasing and inventory control.
- Assisted executive staff by coordinating office services, such as personnel, budget preparation and control, records control and special event planning.
- Scheduled and coordinated media and community education presentations.
0-5 years of experience
- Audited the purchase of a $2 million renovation and resale
- Handled accounts receivable and accounts payable
- Logged daily income for the building, created spreadsheet and database to collect auditable data
- Provided reporting on financials and cash projections.
- Handled rent collection, lien processing and reporting on those activities
0-5 years of experience
Provide customers with regular communications including progress updates and issue resolution.
- Shepherd project readiness and execution processes.
- Manage assigned projects.
- Work with co-workers on our quality and productivity goals.
- Set up and maintained all project files, logs and other related documents.
- Collected all required documentation and distributed all RFI's, Submittals, Change Orders.
- Oversaw all Subcontract Agreements, Insurance Certificates and Pay Applications.
- Collected and oversaw all time cards and expense reports, as well as supply all field employees with weekly paperwork.
- Establish and meet aggressive timelines for project readiness and completion.
0-5 years of experience
Retrieved client information from a database system.
- Assisted in employee survey project by reviewing the responses received and summarizing using Microsoft excel.
- Managed existing files by updating the files using incoming correspondence on a regular basis.
- Compared information on customers' order form to the customers' order information in a database to ensure accuracy and completeness.
0-5 years of experience
- Responsible for assisting in the daily management of Phase 1- Phase IV clinical studies in multiple therapeutic areas
- Validated and tracked study enrollment logs
- Stet up and maintained clinical study files for designated projects
- Participated in recruitment of potential investigators
- Organized, scheduled, and prepared meeting minutes for project and departmental meetings
- Assisted in receiving regulatory documents to ensure compliance with sponsors, FDA, and ICH, GCP guidelines
- Set up and maintained monitoring visits database to track monitoring visits and reports
- Designed and created newsletters according to sponsor qualifications
- Organized binders for investigator meetings
- Selected member of company task team for revisions of SOP's and monitor tracking improvement
0-5 years of experience
Act as a liaison between clients and Program Directors when there are questions and concerns.
- Handle incoming and outgoing calls in an efficient and accurate manner.
- Maintain a good working relationship with jurisdictional agencies on a daily basis.
- Assist engineers and staff with special assignments as required such as project documentation/spreadsheets.
- Assist engineers and staff with the execution of duties such as a meetings and maintaining current calendars.
- Prepare the overflow of technical documents related to agency submittals and proposals.
- Perform other administrative duties as required.
0-5 years of experience
Process all accounts payable and purchasing transactions including travel and business expenses.
- Maintain calendars, schedule meetings, travels, and oversee all related communications within the accounting department.
- Screen, route and prioritize heavy mail correspondence
- Assist the CEO with general administrative and organizational duties.
- Work with the administrative team to ensure the fluidity of scheduling across all departments
0-5 years of experience
Administrative assistant for Domestic and International Intellectual Property Department.
- Prepare and submitting formal documents with the U.S. Patent and Trademark Office.
- Client correspondence and formal reporting.
- Foreign associate correspondence and familiar with contacting U.S. PTO.
- General file clerk duties, including file management and organization
0-5 years of experience
Prepares documents such as meeting agendas, transmittal letters, and meeting minutes
- Assists with writing and formatting project documents such as reports, material lists, specifications, schedules, and presentation slides
- Coordinates project paperwork from multiple sources
- Manages weekly cost tracking of projects
- Works alongside the President of the company
- Communicates with clients and co-workers in an effective and professional manner
- Monitors status of deadlines and assists Project Manager with resource planning
- Ensures paper files and network folders are up to date, orderly, and accurate
10+ years of experience
Process, track and distribute submittals, work change directives, requests for information, and project progress reports
- Track equipment and material releases in an effort to meet project schedule deadlines
- Responsible for gathering and turning over project closeout documentation such as startup reports, owner training acknowledgments, warranties and operation and maintenance manuals to ensure a seamless project closeout
- Maintain project management software programs and FTP sites for design team/contractor coordination purposes
- Generate monthly and quarterly contractor/subcontractor workforce compliance reports
- General administrative duties including but not limited to correspondence, meeting preparation and coordination, file maintenance, and calendar management
0-5 years of experience
- Provided administrative support and special project support to all departments including finance, marketing, engineering, operations & design.
- Created/edited a variety of word processing documents, letter/fax transmittals, overviews, table of contents, title pages.
- Managed project files, collecting all filing and binders and filing in project notebooks.
- Made travel arrangements for all staff in accordance with company policies and contractual terms.
- Processed weekly receiving of inventory for Purchasing Manager.
- Assisted Controller with payroll, weekly expense reports, all aspects of Accounts payables, collection of Accounts Receivables.
- Reconciled monthly AMEX charges for (6) separate accounts.
- Maintained and order office supplies.
- Answered phones.