Program Assistant Resume Samples

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Program Assistants provide secretarial support to administrative personnel in a variety of organizations. Common duties listed on a Program Assistant resume example are handling routine office procedures, liaising with clients and business partners, maintaining records, taking minutes of meetings, maintaining inventories, assisting with billing inquiries, and performing any other tasks as assigned. Key skills for Program Assistants are problem solving abilities, organizational skills, customer service orientation, communication skills, and basic IT expertise. The minimum education requirement for this role is a high school diploma.

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1

Program Assistant

Confidentially maintained fundraising database of pledges, gifts, and donor information for the School of Health

  • Collaborated with Advancement office to highlight the program for cover story of the University newsletter
  • Planned and executed outreach for special programs including seminar speakers and hospital tours
  • Utilized key contacts to drive targeted physician solicitation and recruitment for student job shadows
  • Supervised weekly medical simulations with robotic mannequins and led debriefing sessions with all students
  • Mentored research and led seminars for psychology-track students
Candidate Info
8
years in
workforce
3
months
at this job
BS
Psychology
2

Program Assistant

Ensured the facility was in perfect condition for the greatest benefit of students, parents, and staff.

  • Answered and made phone calls to interested customers.
  • Scheduled appointments, consultations, meetings, and assessments for interested customers.
  • Addressed parental concerns while delivering excellent customer service and social skills.
  • Ensured intake paperwork was cared for appropriately, maintaining and updating them as needed.
  • Maintained communication with parents, teachers and referring agencies and placed the information in confidential file.
Candidate Info
5
years in
workforce
6
months
at this job
AS
Medical Office Administration
3

Program Assistant

Coordinated the delivery of trainings to Federal and State organizations in the Center for Leadership and Management.

  • In correlation with other departments, maintained confidentiality of sensitive materials and records.
  • Prepared meeting logistics through creating and managing contract relationships with food vendors, audio/visual teams and other resources.
  • Developed effective business relationships by working directly with the procurement department in processing and reconciling invoices and quarterly billings.
  • Executed responses to customer inquiries via phone and in-person to resolve issues.
  • Utilized institution database software to manage data entry of participants' information for billing.
Candidate Info
13
years in
workforce
3
years
at this job
4

Program Assistant

Provided administrative and classroom support for afterschool program

  • Filed confidential student documents and entered information into database
  • Answered phone calls and forwarded mail and correspondence appropriately
  • Developed excellent communication skills interacting with students and parents
  • Supervised classrooms and helped distribute snacks to students
  • Monitored and reported student behavior to administrators as needed
Candidate Info
3
years in
workforce
9
months
at this job
BS
Social Work Candidate
5

Program Assistant

Prepared documents to ensure the accuracy and timeliness of accounting documents submitted by assigned activities.

  • Prepare financial documents to estimate travel costs and reimbursement
  • Successfully assessed progress for assigned projects/programs which include cost estimates, schedules and the performance of supportable baseline requirements by applying methods and procedures
  • Perform Financial tracking and forecasting to maintain financial
  • Assisted the program manager plan, organize and coordinate activities of functional specialists which include contracting, engineering, manufacturing, program control, data management, test and logistics. Continuous review and evaluation of program progress
  • Performs analysis of price proposals, financial reports and other data to determine fair and reasonable prices
  • Effectively monitor contract performance to determine any needs for changes to ensure contract obligation compliance
Candidate Info
17
years in
workforce
6
months
at this job
AA
Associate of Arts
BS
Economics
6

Site Coordinator/job Advocate/program Assistant

Tutored grades 3-5 in math and reading, in preparation for OAA

  • Followed Ohio Department of Job and Family Services Child Care regulations
  • Facilitated groups in social and emotional management
  • Mentored at-risk and challenged youth ages 14-24 to develop work skills
  • Conducted assessments and interviews to match youth with appropriate worksites
  • Presented program information to prospective businesses to successfully build partnerships
  • Supervised work performance of interns and developed detailed reports
Candidate Info
22
years in
workforce
5
years
at this job
BA
Organizational Management
MA
Administration
Early Childhood Education
7

Child & Youth Program Assistant

Interacted with children and youths using approved child guidance and youth development techniques.

  • Helped establish a program environment that promotes positive child and youth interactions with other children, youths and adults.
  • Used prepared curriculum/program materials and assisted with developing a list of needed supplies and equipment.
  • Observed children and parents for signs that may indicate illness, abuse, or neglect and report as directed.
Candidate Info
6
years in
workforce
5
months
at this job
AS
Arts
BA
Psychology
8

Assistant Bookkeeper/program Assistant

Handled heavy flow of paperwork.

  • Reported all invoicing and shipping problems directly to the CFO.
  • Helped prepare payroll, handled petty cash, and cut checks using Quick Books.
  • Assisted clients in person and via telephone re: center operations, service, and hall rentals.
  • Communicated with vendors for back order availability, future inventory, and special orders.
  • Ensured a superior customer experience by addressing all clients concerns, by demonstrating empathy and resolving problems immediately.
Candidate Info
13
years in
workforce
3
years
at this job
9

Program Assistant

Provided confidential counseling and support to clients going through the recovery process. Facilitated groups and provided individual counseling with the goal of encouraging a healthy, addiction free lifestyle for each client.

  • Conducted interviews and assessments (BPS) of clients
  • Reviewed client records to asses treatment programs
  • Admitted clients in the facility after preparing file and planning treatment programs.
  • Maintained records of treatment progress, including changes applied for better results.
  • Drafted several training and treatment plans evaluating the different stages of addiction.
  • Coordinated with health professionals and staff members and evaluated patients' progress.
  • Educated clients on how to follow up for treatment after discharge.
  • Facilitated weekly psychoeducational groups.
Candidate Info
6
years in
workforce
8
months
at this job
BA
Psychology
MA
Community Counseling
Counseling
10

Program Assistant, Vocational Counselor/ Energy Efficient Coordinator

Created flyers to connect community members to recruitments, trainings and workshops

  • Counseled and assisted clients during the situational rehabilitation process; measured progress and adjusted the program as needed.
  • Evaluated work related skills and capacities; assisting clients in identifying problems with vocational problems and formulating vocational plans.
  • Analyzed information received from referring source, client and case history; developed a vocational diagnosis and rehabilitation plan.
  • Interviewed individuals referred for vocation rehabilitation services
  • Attended events representing the Agency, networked and created potential marketing collaborations.
Candidate Info
9
years in
workforce
1
year
at this job
AA
Behavioral And Social Sciences
BA
Sociology / Administrative Studies Concentration

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