Payroll Specialist Resume Samples

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Payroll Specialists manage employee salaries, finances, and tax information for a company. Resumes in this field showcase such responsibilities as collecting, submitting, and maintaining employee and payroll records in accordance with state and federal regulations; processing and auditing regular and supplemental payrolls for numerous clients across the US; and performing special projects as requested from supervisors. Example resumes indicate that individuals can usually become Payroll Specialists after graduating from college with a degree in accounting, business, or management.

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1

Payroll Specialist and Benefits Coordinator

Prepared bi-monthly payroll for 125-150 employees, temps and consultants in CA and NY. Managed all aspects of open
enrollment. Subject matter expert for benefits, payroll, and HR questions.

  • Designed HRIS system, transitioned from manual process and achieved compliance.
  • Lead Project Manager in 4 month project to transition from Paychex to ADP payroll system.
  • Collaborated with Compensation and Benefits to design customized Employee Handbook.
  • Key contributor to 401K and health insurance benefit provider negotiation and selection process.
Candidate Info
13
years in
workforce
4
years
at this job
BA
Bachelor of Arts
Marketing
2

Senior Payroll Specialist

Processed and transmitted payroll for over 3,000 employees, in multiple states, on a bi-weekly and weekly basis. Employees paid include hourly, salary and union.

  • Developed new team members and provided training to create a more efficient payroll department.
  • Assessed and prepared union reports monthly ensuring proper payments were made to each union by the designated date, preventing monetary fines.
  • Entered and maintained accurate records of new hires and terminations to prevent legal action.
  • Input all information for electronic pay methods, tax withholdings, advances, garnishments and other deductions.
  • Interacted with managers and executives routinely to explain procedures and resolve discrepancies.
  • Coordinated and supported the implementation of Oracle R12 from Oracle 11i, within the payroll department.
  • Assisted in evaluating, testing and documenting new features while actively participating in the continuous development and improvement of R12 as it pertained to payroll.
Candidate Info
9
years in
workforce
3
years
at this job
AA
Associate of Arts
BS
Psychology
3

Payroll Specialist

Restructured the company's payroll department to achieve greater efficiency and resolved payroll and insurance issues to ensure timely and accurate payroll generation

  • Managed the payroll processing of weekly, bi-weekly and semi-monthly payrolls for over 2,500 employees locally and multi-state
  • Processed child support orders, levies, garnishments and verification of earnings. Processed and submitted billing for the 401K and voluntary deductions
  • Coordinated all payroll record keeping processes and identified payroll discrepancies and processed necessary corrections
  • Responsible for the confidential administration of employee information
  • Provided information and timely responses to internal and external customers regarding payroll and insurance issues
  • Prepared monthly reports documenting activity for retirement, insurance, and payroll accounts
Candidate Info
6
years in
workforce
2
years
at this job
HS
Computerized Accounting
AS
Applied Science
BBA
Finance
4

Lead Payroll Specialist

Responsible for coordinating accounting activities and related clerical functions to generate payroll for over 2000 hourly and salaried employees in the United States and Canada.

  • Managed employee records to include processing new employees, maintaining sick and vacation accruals, ensuring benefits deductions, entering garnishments, and performed employment verifications
  • Entered data necessary to process and generate payroll checks, subcontractor payments, and issuing various payments
  • Recorded and maintained files for all federal and state tax withholdings, insurance, retirement accounts, credit union payments, and bond purchases
  • Processed spreadsheets for general ledger from labor distribution and 401K reports
Candidate Info
10
years in
workforce
9
years
at this job
5

Payroll Specialist

Processed high-volume payroll distribution, analyzed payroll forms and reports, in real time with point of sale systems, for accuracy and made necessary adjustments or corrections.

  • Resolved payroll-related problems or questions and bank reconciliations for all 3 store locations.
  • Would set up and reconcile voluntary payroll deductions, direct deposit, identified and researched exceptions and remitted payment to vendors.
  • Created and maintained payroll account codes and the development of new procedures and policies related to payroll operations.
  • Issued W-2 Wage and Tax Statement reprints, processed and maintained W-4 tax data and changes in personal data.
  • Coordinated and interacted with federal and state agencies on issues pertaining to employee compensation, general deductions, benefits and retirement.
  • Conducted training sessions for employees to explain payroll policies and procedures, state and federal regulations and laws.
Candidate Info
11
years in
workforce
7
years
at this job
6

Payroll Specialist

Performed payroll transactions and ensured timely and accurate processing of payroll

  • Audited, balanced, and corrected payroll documents, payroll time records, and related reports for the department's employees
  • Maintained payroll registers, salary increases, and generated payroll reports
  • Prioritized my work and initiated, planned, and coordinated assignments ranging from routine to complex with limited direction
  • Responded quickly to employee requests by identifying and resolving issues or when necessary referring situations to the appropriate staff member
Candidate Info
12
years in
workforce
1
year
at this job
BA
Business Administration And French
7

Payroll Specialist

Complete payroll for approximately 70 clients with a total of up to 900 multi-state worksite employees with weekly, bi-weekly, semi-monthly and monthly payrolls

  • Ensure accurate compliance by maintaining knowledge in federal, state and local payroll administration laws, regulations and best practices by attending weekly payroll meetings
  • Meticulously analyze payroll data supplied by clients, input and balance exact totals, examine all payroll reports before distribution to clients
  • Provided client and employee support in areas related to payroll, benefits and file maintenance
  • Built strong rapport with other departments such as Human Resources, Health Benefits, Retirement Services and Report Writers in order to assist in providing exceptional customer service by exceeding the client's needs, expectations and deadlines
  • Identify, recommend and implement process improvements that result in improved efficiency and effectiveness for all parties involved
Candidate Info
4
years in
workforce
2
years
at this job
HS
High School Diploma
8

Payroll Specialist

Processed payroll data in the Workday software system for hourly employees of the Denver Post

  • Entered and maintained employee data in the Ceridian time card system
  • Downloaded time card data from the Ceridian system on a weekly basis for input into Workday
  • Reviewed and audited bi-weekly processing of Denver Post payroll
  • Created and distributed bi-weekly payroll earnings registers to division managers
  • Input time card data into Workday and balanced payroll data for various pay groups of [company name]
  • Provided assistance to other payroll team members when required
Candidate Info
17
years in
workforce
1
year
at this job
9

Payroll Specialist

Processed bi-weekly payroll for approximately 1,200 employees in multi-state, hi-tech company.

  • Created, modified, and maintained report writer system to meet the company reporting
  • Balanced all items on bi-weekly payroll.
  • Reconciled payroll bank accounts.
  • Maintained auto allowance and personal auto spreadsheets in Excel.
  • Completed employment verifications, DOL reporting, new hire reporting, and work-site reporting.
  • Designed, prepared, and presented payroll presentation for the weekly new-hire orientation.
  • Successfully and seamlessly transitioned all payroll related functions for local and multi-state
  • Introduced and engineered working solutions for out-of-state service technician time reporting
Candidate Info
2
years in
workforce
2
years
at this job
Accounting
Business / Accounting
10

Payroll Specialist/ Payroll Human Resource Coordinator

Responsible for payroll of 160-00 employees for bi-weekly period

  • Processed new hires, rehires, and transfer of employees, to include employee paperwork, drug screen, criminal background checks, E-verify and WOTC screenings
  • Facilitated new hire orientation, entered new hire information into the system, employee changes, voluntary deductions
  • Ensured proper filling and handling of personnel information
  • Recorded and maintained workers' compensation claims
  • Investigated and resolved employee complaints related to pay or human resource related issues
Candidate Info
9
years in
workforce
2
years
at this job
Business Administration
Human Resource Management

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