Office Secretary Resume Samples

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Office Secretaries' job duties can vary widely, but they are generally tasked with keeping an office running smoothly by executing both administrative and low-level management tasks. Skills that can be found on a sample resume for an Office Secretary include preparing invoices, proposals, and marketing letters, and maintaining records in the management database system, including email. Different employers will require Office Secretaries to list different educational requirements on their resumes, though it is common for a high school diploma or its equivalent, as well as secretarial certifications or degrees, to be preferred.

For more information on what it takes to be a Office Secretary, check out our complete Office Secretary Job Description.

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1

General Office Secretary and Substitute Teacher

Directed the learning experience of students in both curricular and extracurricular activities

  • Provided guidance to students that will promote their proper educational development and welfare
  • Communicated effectively with students and supervises student activities as outlined in daily schedule
  • Administered and monitored testing and assignments on a daily basis for all course curriculums
  • Ensured adequate supervision to assure health, welfare, and safety of all students
  • Implemented lesson plans and organize students for an effective learning environment
Candidate Info
41
years in
workforce
5
years
at this job
BS
Business Administration
2

General Office Secretary

Recorded Daily Student Attendance, tracked truancy, notified parents

  • Maintained permanent student records for average of 350 students/yr
  • Created Multi-Hazard Emergency Plan for students and faculty
  • Managed front office reception and flow of visitors to classrooms
  • Executed a broad range of tasks as necessary for Principal, faculty,
Candidate Info
62
years in
workforce
14
years
at this job
BS
Elementary Education / Library Science K-8
3

Cert Radiologic Tech (r)(m), Medical Asst, Front Office Secretary

Trained 14 staff onto mammography digital applications and quality assurance tasks.

  • Quality assurance tasks for mammography equipment and processor testing.
  • Produced surgical mammography images. These involved ductograms and j-wire patients.
  • Ordered inventory and laboratory supplies through hospital central services.
Candidate Info
11
years in
workforce
11
years
at this job
Prehealth Sciences 2-yrs
Radiology Tech Program Curriculum
4

Office Secretary

Gathered and reviewed pertinent entry information to determine either approval or denial of acceptance into the program

  • Entered information into computer and maintained student database
  • Worked closely with court personnel to ensure all activities were legally
  • Composed letters, developed spreadsheets, and created PowerPoint
  • Accountable for receiving and properly recording registration fees
  • Kept counselors and courts informed of student's progress, problems, and legal status
  • Served as receptionist to include answering phone for forty staff members,
  • Greeted guests, signed for deliveries, and answered inquiries about the program
  • Scheduled appointments for staff members and performed other clerical
Candidate Info
8
years in
workforce
1
year
at this job
5

Office Secretary

Provided annual reports of work related activities.

  • Ministered to the homeless as well as provided essential services.
  • Developed worship folders for each Sunday service.
  • Engaged in both inbound and outbound phone calls and coordinated related activities accordingly.
  • Coordinated with every level of staff to ensure all objectives were met.
  • Modified and updated church website monthly.
  • Changed Church billboard sign daily to reflect latest news and updates.
Candidate Info
2
years in
workforce
1
year
at this job
6

Office Secretary

Successfully Redesigned administrative processes from manual to a fully computerized office

  • Administer all aspects of the business i.e. Contracts, Estimates, Billing, Account Receivables, Accounts Payable, Weekly Deposits
  • Ensure all clients receive Certificates of Insurance on a yearly basis
  • Took the initiative to assist with creating a Website for our Business
  • Provide Customer Service; answering a two (2) line phone
  • Knowledge of Microsoft Word, basic Internet Skills and QuickBooks Pro.
Candidate Info
33
years in
workforce
25
years
at this job
7

Medical Records Tech/ Front Office Secretary

  • entered insurance and codes into computer for billing and non-billing purposes
  • maintained business office inventory and equipment by checking stock to determine inventory level; anticipated needed supplies; placed orders for supplies; took payment according to insurance; verified and coded insurance for billing department
  • maintained record of patient care by reviewing and filing documentation of patient's condition, treatment, and health
  • initiated medical record by searching master patient index; identified existing patient records or when needed, assigned a new number; interacted with registration for information verification; processed or created the record folder
  • protected patients' rights by maintaining confidentiality of personal and financial information in accordance with HIPPA.
Candidate Info
7
years in
workforce
2
years
at this job
HS
High School Diploma
8

Central Office Secretary

Perform clerical duties for three supervisors including correspondence and expense reports

  • Distribute and collect testing materials for 43 schools and 6 offsite facilities
  • Gather class rosters from all schools to order tests through online data entry systems
  • Coordinate training sessions for 9 different tests administered throughout the year
  • Convert aggregated data into useful charts and graphs for distribution by district and school
  • Maintain accurate and secure records of all testing materials and reports
  • Assist Human Resources department in creation and distribution of employee badges for Kronos
Candidate Info
17
years in
workforce
3
years
at this job
BS
Commerce And Business Administration
9

Executive Office Secretary

AR/AP-input and pay bills using QuickBooks, pay1099 wages, report W-2 wages to ADP.

  • Call utility companies to start and end services and order insurance on all new homes purchased.
  • Respond to phone calls using multiple phone line system, along with daily e-mails, documents requested by the city, county, vendors, agencies, officers in charge of inspections and HOA's.
  • Clear checks and deposits from two bank account. Order and maintain office supplies.
  • Property Management Assistant-assist tenants with housing lease contracts, record rent/utility payments, take calls for repairs to home and arrange for maintenance to be performed.
Candidate Info
24
years in
workforce
1
year
at this job
BA
Psychology
10

General Office Secretary

Coordinated and performed a range of staff as well as operational support activities for the school.

  • Served as a liaison with other MCS departments and operating units in the resolution of day-to-day administrative and operational problems.
  • Provided administrative/secretarial support for the department/division such as answering telephone, assisting visitors, and resolving and referring a range of administrative problems and inquiries.
  • Operate personal computer to compose and edit correspondence and memoranda from dictation and verbal directions.
Candidate Info
17
years in
workforce
7
years
at this job
HS
High School Diploma
AS
Legal Secretary
BA
Organizational Leadership

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