Office Assistant Resume Samples

HIGH QUALITY

The best examples from thousands of real-world resumes

EXPERT APPROVED

Handpicked by resume experts based on rigorous standards

DIVERSE EXAMPLES

Tailored for various backgrounds and experience levels

Office Assistants' job duties vary, but the job typically consists of tasks like filing, typing, keeping records, processing mail, and answering phones. Skills listed on Office Assistants' sample resumes include updating the company's social media network, and meeting and greeting clients at the front desk. Work experience is key on an Office Assistant's resume, as his or her level of experience may determine how much responsibility he or she is offered. For instance, an entry-level Office Assistant may not be expected to make executive decisions, while those with enough experience to land supervisory positions may be granted more freedom.

Looking for cover letter ideas? See our sample Office Assistant Cover Letter.

Want personalized resume advice? Get a FREE Resume Review

1

Office Assistant

Worked with an ER system titled Waiting Room to input new and current patients into the office scheduling database.

  • Maintained organization inventory by checking stock to determine supply levels, expedited orders and delivered materials to work stations in a timely manner
  • Upheld office schedule to ensure day-to-day business needs were met
  • Provided exceptional customer service by appropriately answering client concerns, forwarding messages and confirming appointments as necessary
  • Ensured all current patient information was updated and collected appropriately according to organization and industry standards
Candidate Info
10
months in
workforce
10
months
at this job
AAS
Electronic Medical Records
2

Medical Office Assistant

Worked closely with a Naturopathic Doctor (ND) focused on preventative and integrative healthcare.

  • Oversaw and contributed to a variety of patient-oriented, office, and marketing duties
  • Provided recipes for monthly newsletters
  • Responsible for increasing the likelihood that new patients come in and existing patients return
  • Managed patient schedule while greeting and rooming patients
  • Took body composition, blood pressure, and pulse measurements on new patients
  • Checked patients out, collected payment, and rescheduled appointments
Candidate Info
2
years in
workforce
9
months
at this job
MS
Human Nutrition
Applied Mathematics
3

Office Assistant

Answered high volume of inbound phone calls for this oil and gas drilling firm.

  • Welcomed and greeted all visitors; screened calls; directed to appropriate staff; opened all incoming mail and distributed to recipients.
  • Stamped, coded, and entered all invoices for well operations into Excel spreadsheets.
  • Coordinated and scheduled all corporate business travel and accompanying itineraries.
  • Handled catering services and set up equipment for board and stockholder meetings.
  • Maintained and updated vacation time and sick time accrued for all employees.
  • Exhibited a high degree of discretion related to safeguarding confidential information.
Candidate Info
10
years in
workforce
6
years
at this job
4

Office Assistant

Created summary reports for business expenses.

  • Performed payroll and billing administration.
  • Managed and order supplies within the budget guidelines of the organization.
  • Composed correspondence/reports for own or manager's signature.
  • Conducted bookkeeping, purchasing, accounting, inventory control, and clerical/administrative functions.
  • Assisted with budget preparations; handled accounts; bank deposits; maintained ledgers; and prepared financial reports.
Candidate Info
3
years in
workforce
1
year
at this job
C
Certificate
AS
Marketing Art & Design
5

Dispatcher/accounting/office Assistant

Collaborated with Dispatch and Accounting to ensure smooth work flow and organization operations.

  • Accountable for all operations of busy office, including payroll and Human Resources.
  • Facilitated onboarding of new employees by scheduling training and processing paperwork.
  • Organized technician schedule for customer jobs.
  • Maintained status reports to provide management with updated information for client projects.
  • Assisted with payroll preparation and entered data into cumulative payroll document.
  • Arranged, scheduled and coordinated all logistics and travel itineraries for staff of 30 employees.
  • Ensured staff was equipped with all necessary supplies and collateral for long distance travel.
  • Liaised with HR department to establish employee benefits, training, payroll, and termination procedures.
Candidate Info
12
years in
workforce
3
years
at this job
HS
High School Diploma
C
Medical Billing
6

Laboratory Associate and Office Assistant

Provided administrative and executive support within busy laboratory department. Managed supervisors calendar; planned client and executive team meetings; prepared reports, spreadsheets and presentations; managed records; and administered database. Results:

  • Earned "outstanding" ratings on annual reviews for the past three years. Recognized for high-quality work, organizational strengths and exceptional customer service delivery.
  • Became the LCMS/MS department's primary creator of PowerPoint presentations and the main troubleshooter of office issues.
  • Excelled within deadline-intensive environment, ensuring the accurate and on-time completion of all projects.
Candidate Info
7
years in
workforce
5
years
at this job
AA
Psychology
7

Office Assistant Bour-bon

Created spreadsheets to track sales and labor to measure the overall performance of the restaurant.

  • Coordinated with the bar manager and the Chef to develop inventory sheets for the bar and the kitchen to be more efficient for measuring cost of goods sold.
  • Assisted with the office manager to improve productivity for all daily accounting, filing, and bookkeeping.
  • Utilized my organizational skills to help maximize overall office performance.
Candidate Info
9
years in
workforce
6
months
at this job
Economics
Business Administration
8

Student Office Assistant

  • Interact with diverse professors to grade homework and input grades into online system
  • Archive paper documents electronically utilizing Acrobat Adobe Pro, resulting in increased usability and office organization
  • Maintained confidentiality and developed relationships through interdepartmental document delivery
Candidate Info
5
years in
workforce
1
year
at this job
AS
American Ethnic Studies
BS
Family Studies And Human Services
9

Office Assistant

Answered calls & routed messages to designated individuals

  • Maintained and updated the filing of Bills, bill payments, inventory and incoming and outgoing mail.
  • Operated office equipment such as photocopiers, scanners, fax machine, voicemail.
  • Provided invoices and receipts for customers manually or computer on QuickBooks.
  • Managed the cleanliness of the office and refilled office supplies when needed. As well as made coffee and setting refreshments for customers.
Candidate Info
7
years in
workforce
1
year
at this job
10

Office Assistant

Provided administrative support

  • Managed and processed payroll for all employees
  • Filed and faxed documents, answered and directed phone calls and managed bank deposits
  • Prepared spreadsheets and reports
  • Scheduled meetings and prepared agendas
  • Assisted and welcomed walk-in customers
Candidate Info
17
years in
workforce
10
years
at this job
BA
Management

Free Professional Resume Critique

We have partnered with TopResume to bring you a FREE resume critique service. Upload your resume and within 48 hours TopResume will email you a detailed analysis of what hiring managers and automated systems think of your resume – and how to improve it.

Browse
Upload Resume File