Office Administrator Resume Samples

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Office Administrators execute tasks of both an administrative and secretarial nature, such as taking inventory, bookkeeping, or coordinating the office calendar. Skills listed on sample resumes of Office Administrators include collecting and maintaining an inventory of office equipment and supplies, and creating and modifying documents like invoices, reports, memos, and letters. Employers look for business-related or law-related courses on the resumes of potential candidates, as well as technological know-how in that he or she can successfully operate a computer.

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1

Office Administrator

Developed and implemented scheduling techniques which resulted in a 50% increase of productivity.

  • Processed, tracked and posted all insurance claims with 100% to date completion,
  • Coordinating with patient's responsibility of payment if any.
  • Presented patients with treatment and financial planning, instrumental in 95% case acceptance by means of listening, educating and reasonable financial planning for the patient using resources available such as Care Credit financing.
  • Instrumental in ordering supplies, inventory and budgeting assuring no over spending.
  • Organized and introduced new systems to better facilitate insurance processing.
Candidate Info
11
years in
workforce
3
years
at this job
AS
Associate of Science
2

Office Administrator

Managed daily office operations, communications, and office scheduling for company

  • Planned, scheduled and produced all company meetings, including meetings with VIP clients
  • Researched & selected marketing items for upcoming sales year
  • Led weekly staff meeting for office personnel
  • Prioritized and completed assigned projects by required deadlines
  • Data organization & upkeep, and miscellaneous tasks as required
Candidate Info
11
years in
workforce
9
months
at this job
BA
History
3

Office Administrator

Responsible for front office operations including patient & insurance account receivables, scheduling, payroll, banking, and supply inventory.

  • Managed patient relations including maintenance of required patient documentation, office-to-patient correspondence, & coordination of patient recare appointments (resulting in a consistent 85-90% rate in scheduled follow-up appointments.
  • Responsible for practice financial goals. Consistently maintained account receivables at 90-98%, billed and collected.
  • Optimized hygiene patient schedules resulting in a 30% increase in production.
  • Functioned as liaison between commercial insurances; coordinated patient bill responsibilities including payment plans and collections.
  • Responsible for migrating practice management and patient records from paper based workflow to electronic workflow; coordinated office conversion to Dentrix.
  • Active participant in back office operations including set up of treatment rooms, sterilization of instruments, & maintenance of dentist and hygienist treatment times with patients (including periodontal charting); CPR certified.
Candidate Info
26
years in
workforce
26
years
at this job
Business Management & Accounting
4

Office Administrator

Worked with one other office administrator in managing daily activities for the business. Became a co- leader for the company's Human Resources department.

  • Entered accounts payable receipts and invoices into company system for payment.
  • Helped managers with monthly billing process.
  • Entered employee's time for payroll; help him/her with any HR questions/concerns.
  • Redesigned new hire packet documents and implemented procedures for tracking employees
  • Developed new business forms to improve production and management of products for the company.
  • Answered phone calls, assisted clients or directed them to appropriate manager.
Candidate Info
19
years in
workforce
1
year
at this job
AS
Health Care Administration
BS
Agricultural Economics
5

Office Administrator

Performed office administrative tasks such as planning and coordinating meetings, handling office mails, transcribing meeting agendas and minutes, compiling data, creating reports, ordering office supplies, maintaining office library by cataloging travel brochures, keeping records of the sold tickets both electronically and hard copy filing system

  • Demonstrated excellent knowledge and proficiency in using MS office suite that includes Excel, Word, PowerPoint, Outlook and OneNote.
  • Organized on-site and off-site meetings with airline representative and have actively contributed in decision making on airline contracts
  • Actively supported and resolved queries related to issued tickets by corresponding with the clients and airline representatives and in parallel supported the call enquiries, walk-in clients, handling multiple phone lines and directing phone calls in professional manner
  • Established excellent knowledge of SABRE (software used to issue tickets) and updating clients record with all necessary details
  • Worked in QuickBooks and Tram Software for the payroll and creating other accounts reports
  • Composed, prepared and proof read the correspondence, office memos, and reports for the office
  • Maintained discipline and improved working methods and plans and organizing new standards for the benefits of the company
Candidate Info
5
years in
workforce
2
years
at this job
6

Office Administrator/ Operations

Teamed to support 2 owners, 2 partners and 4 managers directly

  • Assisted in all general office duties; including catered events/meetings, receiving and shipping, reception coverage, executive calendar scheduling and maintenance, and supply ordering
  • Approved and processed expenses for 50+ employees bi-weekly, including quarterly report metrics for employee travel, expenses and housing
  • Coordinated 50+ employee apartments including processing of all bills for each unit
  • Managed and allocated all credit card bills to assigned companies
  • Created contracts for all incoming contractors and manage all new hire paperwork
  • Approved and reconcile hours and payment for 250+ contractors and vendors
Candidate Info
8
years in
workforce
2
years
at this job
BA
Liberal Arts
7

Office Administrator

Organized office of family-owned painting contractor company by setting up filing systems and implementing procedures such as call logs and work order charting that enabled the business to run more efficiently

  • Performed bookkeeping/light accounting duties including posting account receivables, preparing checks for payables, reconciling bank accounts on QuickBooks
  • Collected data and prepared company financial reports for CPA using QuickBooks
  • Administered employee wage garnishments including communicating with child support enforcement agencies
  • Formatted charts of financial and other data using Microsoft Office programs
  • Communicated both verbally and in writing with customers, vendors and other third parties
  • Scheduled remedial work order service which involved dealing with dissatisfied customers
Candidate Info
25
years in
workforce
6
years
at this job
C
Litigation
BA
International Relations
JD
Juris Doctor
8

Business/office Administrator (interim)

  • Increased revenue through event bookings and tenant contracts by $2,000-5,000 per month. Events, included film parking, film shoots, weddings, concerts, etc.
  • Reduced disruptions/issues between tenants with monthly meetings to create awareness in all parties of ongoing activities and fostering a positive work environment.
  • Identified savings opportunities in technology related assets, saving the annual budget of $1,000.
  • Maintained active engagement with film crews, managers, city officials, and other guests to ensure the best conditions for event productions ranging in size from 50 to 800(+) participants.
Candidate Info
16
years in
workforce
7
years
at this job
BA
Mathematics, Philosophy
MA
Finance
9

Office Administrator

  • Scheduled and assigned CNA/HHAs based on patient needs using a 5 point matching system
  • Recruited, selected, oriented and trained multiple employees
  • Submitted claims/appealed unpaid and denied claims to insurance companies
  • Managed accounts receivable/payable; Reconciled all accounts from start of company
  • Restructured billing and payroll process using Quickbooks
Candidate Info
4
years in
workforce
3
months
at this job
AS
Language Arts And Humanities
BS
Actuarial Science
10

Office Administrator and Director

Greeted visitors and callers and handled their inquiries and directed them to appropriate individuals

  • Answered phones and gave information to callers and took messages
  • Created, maintained, and entered information into databases
  • Recorded information and maintained current documentation
  • Maintained scheduling and event calendars
  • Scheduled and confirmed appointments for clientele
Candidate Info
6
years in
workforce
7
months
at this job
C
Business Office Skills Program
AS
Business

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