Meeting Coordinator Resume Samples

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Meeting Coordinators are responsible for executing perfect events for their clients. Examples of Meeting Coordinator duties listed on well-written resumes are determining meeting or conferencing needs, planning event scopes, securing venues, choosing catering services, checking audio-visual equipment, and ensuring a timely delivery of services. Our collection of resume samples highlights skills such as event management, problem solving, networking, being able to work under pressure, and excellent communication abilities. Most Meeting Coordinators hold a degree in event planning.

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1

Meeting Coordinator (contract)

I was brought in to assist the sales team with the RSA conference in San Francisco. My main role was scheduling meetings for the CEO and assisting with the planning of two networking events.

  • Negotiated contract details such as food & beverage, pricing, and site layout for networking events.
  • Scheduled meetings between
  • Assisted sales team in creating Use Cases and presentations.
  • Facilitated networking and sales pitches at networking events with Head of Global Sales.
  • Utilized social media outlets such as Twitter & LinkedIn to promote and market LemonFish.
Candidate Info
4
years in
workforce
4
months
at this job
C
Events Management
2

Freelance Event Meeting Coordinator

Created templates and implement meeting planning techniques to improve strategic meeting department processes

  • Facilitated event activities and execution including site setup/breakdown
  • Managed all facets of logistical planning from comprehensive client and corporate communication, attendee management, timelines and schedule
  • Handled on-site execution of program by coordinating the efforts of the hosts, hotel, vendors and staff, and troubleshooting any challenges which may
Candidate Info
5
years in
workforce
2
years
at this job
BS
Major
3

Senior Meeting Coordinator

  • Managed and traveled to 18 - 24 US meetings each year including pharmaceutical speakers' bureaus, advisory boards, medical symposia, continuing medical education conferences, and consultants' dinners
  • Directly supervised onsite logistics, direct on-site staff, and monitor event activities
  • Met with current and prospective clients to understand the purpose of their program and their needs
  • Planned the full scope of events including time, location, and costs
  • Solicited bids from venues and service providers, orchestrated site visits and negotiated hotel contracts
  • Coordinated all event logistics including room blocks, air travel, ground transfers, and catering
  • Reviewed event invoices to ensure accuracy and coordinated and tracked payments to vendors
  • Implemented and maintained a database to track all clients and their needs, hotel venues, and policies to increase streamling of production
Candidate Info
15
years in
workforce
7
years
at this job
BA
Bachelor of Arts
4

Conference and Meeting Coordinator

  • Coordinated sponsorships with EVP of Marketing for attendance of sales team at the yearly broker dealer conferences, registered the external and internal wholesaler attendees and assisted with travel arrangements, prepared pre / post conference/meeting shipments via assigned exhibitor service provider.
  • Maintained corporate yearly conference calendar that tracked wholesaler's meeting and conference attendance for accurate entry into Salesforce calendar; eliminated unnecessary information.
  • Created and maintained a budget spreadsheet which tracked all conference sponsor costs and meeting support requests from sales team; spreadsheet assisted syndication accounting team to generate additional reports and identify specific areas where spending could be cut.
  • Assisted EVP of Marketing with annual corporate due diligence meeting and training / education meetings by generating invite lists through database queries; used Cvent for sending meeting evites.
Candidate Info
19
years in
workforce
13
years
at this job
Certification
5

Meeting Coordinator

  • Contractor for a company that helps pharmaceutical companies plan meetings for healthcare professionals to obtain CME credits.
  • Responsible for planning forty meetings a month, high volume and fast paced.
  • Contacted venues for contract and BEOs.
  • Prepared and shipped all materials necessary to send to onsite meeting planning professional
Candidate Info
32
years in
workforce
6
months
at this job
BS
Bachelor of Science
6

Family Team Meeting Coordinator/family Service Specialist I

  • Ensures strength based family engagement, teaming and individualized service plans.
  • Assures the protection of children who are at risk of abuse and/or neglect.
  • Achieves a permanent plan for each child placed out of their home within one year of the initial placement in accordance with ASFA.
  • Ensures compliance as established by the Exit and Substantiality Plan with all case handling standards as defined within Safe Measures.
  • Improves and build relationships within the community and within the agency.
  • Implements case practice during interactions with clients. To improve and develop family engagement skills with staff and to meet all time frames regarding Family Team Meetings and case reviews
  • Engages fathers in case planning and case management.
  • Develops rapport with families based upon accepted professional standards that include supportive counseling and crisis intervention.
Candidate Info
12
years in
workforce
5
years
at this job
BA
Psychology
MA
Social Work
7

Meeting Coordinator

  • Travel to/from meeting locations to work on-site and interact directly with client, Travel Directors, hotel staff, 3rd Party Vendors, and meeting attendees
  • Create meeting specifications and group resumes for each individual meeting
  • Create meeting budgets and complete budget reconciliations at the conclusion of each meeting as well as complete all legal reporting according to the Sunshine Act and client guidelines
  • Manage databases, registrations, and interact with meeting attendees and 3rd party companies via e-mail and phone on a daily basis
  • Create registration websites and Invitations on CVent
  • Train new hires in office procedures, Microsoft Office applications, customer service, and other various daily duties
  • Create and update registration websites as well as the iPhone, iPad, and Android app “iMeet” for individual meetings
  • Pack and ship onsite kit with supplies and create print materials for each meeting
Candidate Info
15
years in
workforce
2
years
at this job
BA
Digital Media
8

Junior Meeting Coordinator

  • Answer high-volume phones and greet and escort clients to designated meeting rooms
  • Facilitate meeting room work order escalations and coordinate with audio/visual, catering and facilities management teams to ensure all requirements are communicated and fulfilled
  • Inspect room readiness with required multimedia, food and beverage and event materials
  • Manage event timeline and communicate to all relevant parties any changes in status or special requirements
  • Maintain overall appearance and functionality of meeting rooms for quality assurance and meets company standards
Candidate Info
15
years in
workforce
2
years
at this job
9

Meeting Coordinator

  • Successfully plan and execute advisory boards, sales meetings, congresses, workshops, product theaters, dinner series, and corporate events
  • Manage relationships with vendors
  • Create and manage meeting budgets
  • Act as liaison and consultant for HCPs, patients, vendors, clients, and internal team
  • Create program deliverables such as registration web-sites, welcome packets, arrival/departure and rooming lists
  • Provide exceptional customer service to clients
  • Responsible for reporting Transfer of Value
Candidate Info
12
years in
workforce
2
years
at this job
BS
Tourism
10

Administrative Assistant/meeting Coordinator

  • Coordinate meetings using Lotus Notes for 5 Business Area Managers and 30+ patent inventors
  • Back-up for ordering of supplies through BonD for executives and support staff
  • Maintain log of catering services for meetings and provide quarterly report
  • Record and distribute minutes for weekly FDA review conference call
  • Assist with project based assignments on as-needed basis
Candidate Info
13
years in
workforce
2
years
at this job
BA
Science-business Administration

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