Hr Administrative Assistant Resume Samples

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HR Administrative Assistants provide support to hiring managers and complete duties such as operating office equipment, filing employee-related documents, taking phone calls from other departments, providing information to employees, editing documents, and updating company employee databases. Those looking to become HR Administrative Assistants should showcase in their resumes assets like administrative experience, time management, computer skills, HR roles knowledge, and multitasking. Successful example resumes mention a high school diploma and even an Associate’s or Bachelor’s degree, which are needed for advancement.

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1

HR Administrative Assistant

Managed benefits administration and payroll for 50 employees. Executed interviews for non-exempt candidates and forwards recommendations to management. Handled all new hire orientations including training of company policies, procedures, safety, HIPPA and benefits. Responsible for exit terminations and layoffs. Integral in making sure the company was in compliance regarding I-9 forms and personnel records. Implemented tracking and monitoring process for employee performance appraisals. Processed worker's compensation claims and acted as the liaison between employees and insurance companies.

  • Processed payroll using ADP system.
  • Developed and implemented a safety program for the company, reducing their worker's comp premium by 7%.
  • Assisted accounting department with billing when needed.
Candidate Info
25
years in
workforce
2
years
at this job
Radiology Technician
2

HR Administrative Assistant

Managed AP/AR using JD Edwards software and reconciled PO's against invoices for approval.

  • Front desk duties including: process mail, receive vendors, multi-line phone system, filing, faxing, etc.
  • Negotiated contracts for building and grounds maintenance companies.
  • Maintained mills supplies stockroom, setup system to reduce number of PO's for office and warehouse supplies, which reduced costs in inventory and purchasing.
  • Processed employee forms i.e. (W2, W4, Direct deposit requests, etc.), issued employee security entrance cards, distributed payroll, coordinated company luncheons, employee recognition events and customer visits.
Candidate Info
4
years in
workforce
7
months
at this job
3

HR Administrative Assistant

  • Assisted with applications processing ranging from 150 - 200 clients
  • Coordinated orientations of large groups of new employees
  • Collaborated with staff on developments of improvement for agency projects
  • Updated and maintained clients contact information via electronically and manually
  • Facilitated clients with 'Back-To-Work' preparation/education readiness programs
Candidate Info
5
years in
workforce
7
months
at this job
AAS
Liberal Arts
BA
English Writing
Education
4

HR Administrative Assistant

Oversee the rating of occupations and job positions and provide expertise and assistance.

  • Identify staff vacancies and select applicants.
  • Conducted employment verification over the phone.
  • Handled multiple phone lines.
  • Assisted candidate and restaurant staff on informational subjects related to careers and training workshops.
  • Scheduled employment interviews.
  • Maintained and reviewed records of processed documents for ready access.
Candidate Info
10
years in
workforce
2
months
at this job
BA
Psychology
5

HR Administrative Assistant

  • Job post, resume search, phone screened candidates, scheduled interviews, processed employment/background/reference checks, administered/graded job screening tests
  • Accurately prepared offer letters, new hire paperwork, conducted new hire orientations and entered employee updates in the HRIS to ensure completeness and maintain data integrity
  • Processed compliant I-9s, terminations, performance evaluations, benefits, safety/OSHA, and updated the HR procedure manual and job descriptions as needed
  • First point of contact for employees and resolved issues in accordance to company guidelines
  • Provided back up to receptionist (phones, mail, FedEx/UPS labels, supply order, memo draft) to maintain productivity and coverage for security purposes
Candidate Info
13
years in
workforce
2
years
at this job
HS
High School Diploma
Human Resources
6

HR Administrative Assistant

Responsible for conducting background checks, scheduling drug screens, doing employment verifications, writing HR correspondence, scheduling appointments, meetings and events and making travel arrangements.

  • Handled sensitive and confidential material and information guaranteeing a work environment of both trust and privacy.
  • Selected to participate on committee that researched and recommended a new employee awards program that not only saved the company money but provided a better selection of awards/gifts.
  • Planned and organized company-wide social events including annual company picnic and holiday luncheon, appreciating employees' hard work and dedication and improving employee morale.
  • Selected to convert employee personnel file to a paperless system, reviewing organizing, preparing and scanning data into the new system.
  • Entered all Workers Compensation information into the system, filed the report with the insurance company and recorded information on the OSHA logs, ensuring accurate, readily available and up to date information.
  • Organized a messy and disorganized invoicing process, researching and resolving issues and creating a spreadsheet of invoice breakdowns by property, resulting in a more efficient invoice payment process.
  • Demonstrated excellent customer service and positive interactions with co-workers.
Candidate Info
26
years in
workforce
8
years
at this job
Various Professional Development
7

HR Administrative Assistant

Assisted HR Director in special projects, data collection, and policy creation/distribution.

  • Assisted in the creation and implementation of new Company Policies and Procedures.
  • Attended the Cal-Am 2015 Managers Conference, trained and spoke publicly before 150 Managerial Staff.
  • Managed confidential Employee Files for over 1,000 active and terminated employees.
  • Processed New Hires, Terminations, Pay Increases, Payroll, Employee Status Changes, and Manual Checks using ADP Workforce Now.
  • Experience in interviewing potential employees, as well as exposure to terminations.
  • Initiated and facilitated the brand new Cal-Am Cares: Wellness Initiative.
  • Ran backgrounds on prospective employees, as well as post-hiring verification of employment eligibility using E-Verify.
Candidate Info
1
month in
workforce
1
month
at this job
HS
High School Diploma
8

HR Administrative Assistant/receptionist

Processed paperwork for new or rehired employees; maintained a log of employee trainings such as, safety council training, NCCER Certifications, NCCCO Certifications, TWIC Card, and Crane/JLG Training.

  • Answered a multiline phone system, screened, and forwarded calls, as well as answered any inquiries and delivered messages.
  • Identified candidates for positions by screening through in house applications, contacting employee referrals, connecting with previous employees, and posting ads in the Green Sheet to fill plant/refinery positions such as welders, laborers, fire watchers, pipefitters, and riggers.
  • Partnered up with staffing agencies to fill welder, laborer, fitter, and CNC machinist positions in the shop department.
  • Compiled employee time, production, and payroll data from time sheets and other records.
  • Transmitted employee information and/or documents to customers, construction managers, and supervisor's using email, mail, facsimile, or phone in order to release badge authorizations to have access into the plant/refinery.
  • Conducted reference checks, employment verification and background checks on job applicants.
  • Scheduled safety council trainings, pre-employment screenings, physicals, and welding test.
  • Recorded and maintained employee HR/payroll information, such as exemptions, transfers, resignations, I-9's, W-4's, hourly pay increases and decreases.
Candidate Info
6
years in
workforce
2
years
at this job
HS
High School Diploma
Business Administration
9

HR Administrative Assistant

Managed and maintained VP of Human Resources schedule.

  • Provided support to Human Resource Manager, Talent Recruiter, and managers. Identified, researched, and resolved technical problems.
  • Responded to telephone calls, emails, and personnel request for managers.
  • Documented, tracked, and monitored Human Resources files. Assist with development of onboarding hiring orientation materials.
  • Compiled data for unemployment, new, existing, terminated employees for analysis and reporting purposes.
  • Filed records of office activities, data management, and business transaction.
  • Maintained confidential records.
  • Ordered office supplies, ship and receiving Fedex/UPS overnight packages.
Candidate Info
4
years in
workforce
4
months
at this job
10

HR Administrative Assistant

Provide administrative support the Human Resources Representative within the Facilities Management Department. I was responsible for maintaining the personnel records of 150 + employees. Provided information and support pertaining to the following: FMLA, PeopleSoft Time Reporting, Onboarding new employees, Documenting department processes and procedures, HR Communications.

  • Developed and documented departmental policies and procedures
  • Utilized PeopleSoft for verification purposes
  • Managed daily calendars and schedules for all supervisors and managers
  • Posting, screening, interviewing, and hiring of new employees
  • Assists with processing FMLA and workers compensation claims
  • Submits payroll timesheets and resolve all Payroll issues
Candidate Info
4
years in
workforce
1
year
at this job
BS
Business Administration

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