Finance Administrative Assistant Resume Samples

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Finance Administrative Assistants provide support to a company’s financial unit. Common duties of these professionals include processing financial forms, maintaining business records, writing administrative and financial reports, handling supplies and equipment orders, using accounting and business software, and completing tasks as assigned. Employers select resumes highlighting business functions knowledge, communication and interpersonal skills, computer competency, attention to details, time management, and teamwork. The best resume examples make display of business and accounting training besides a high school or general education diploma.

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1

Finance Administrative Assistant

Managed and balanced accounts for 2.5 million and met financial objectives by staying within budget.

  • Performed complex analytical and administrative support, oversee and conduct research, policy analysis, and budget/financial activities.
  • Effectively tracked invoices for payment and resolved problems with discrepancies.
  • Performed bank reconciliations, cash flow statements and produced weekly budget reports
  • Responsible for all credit card transactions to guard expenses.
  • Supervised and evaluated clerical staff.
Candidate Info
8
years in
workforce
3
years
at this job
BA
Bachelor of Arts
MA
Master of Arts
2

Corporate Finance Administrative Assistant

Provided assistance to two Vice Presidents in the corporate finance department in one of the top investment banking firms.

  • Designed and generated pitch-books for potential clients wanting to do an IPO
  • Liaison between executives and clients
  • Prepared correspondences, as well as accurate and timely expense reports
  • Scheduled domestic and foreign travel arrangements
  • Created spreadsheets and graphs for inclusion on pitch-books using firm-specific software
Candidate Info
8
years in
workforce
3
years
at this job
HS
High School Diploma
BA
Interior Design
3

Finance Administrative Assistant

Performed a variety of administrative duties in support of billing, account organization and client services.

  • Worked in tandem with the bank to create and/or revise Letters of Credit; executed credit applications for vendors.
  • Populated the finance calendar each month to reflect financial deadlines and assisted with year-end audits.
  • Coordinated all archive Data Storage needs with vendors and updated the master equipment lease database.
Candidate Info
10
years in
workforce
2
years
at this job
AA
Associate of Arts
BBA
Accounting
4

Finance Administrative Assistant

Ensured accuracy when preparing payroll, PTO maintenance, and providing feedback regarding benefits

  • Facilitated approved purchases for entire agency and delivery distribution also reviewed accounts payable invoices for accuracy and authorization
  • Prepared monthly statements for accounts receivable and resolved discrepancies to ensure an accurate reconciliation
  • Provided administrative assistance to Director of Finance with calendar management and file maintenance
  • Updated and tracked all contracts including new and future as well as agency memberships
Candidate Info
8
years in
workforce
2
years
at this job
BS
Business Administration
5

Finance Administrative Assistant

Offers expert communication technology and support services, domestically and internationally

  • Excellent multitasking ability; consistently and accurately scheduled appointments, arranged domestic and international conference calls, coordinated travel accommodations, planned meetings and prepared for presentations for a 9+ person finance department
  • Created system to automate record keeping resulting in a significant productivity increase in office procedures and data collection while upgrading entire office filing system.
  • Assisted the CFO in main tasks; composed memos and gathered research for financial presentations
  • Managed Cost point to process accounts payable and cash receipts for payment, monitored invoices and assisted billing department
  • Analyzed created and maintained the inter-office SOP on electronic timesheet procedures, security and confidentiality which was distributed to all domestic and international employees
  • Ensured all corporate and international employee timesheets were submitted to payroll in a timely manner, resulting in proper payroll processing and fewer payroll discrepancies
Candidate Info
6
years in
workforce
4
years
at this job
AS
Accounting
AS
Business Administration
6

Sales / Finance Administrative Assistant / Receptionist

Facilitated the work of the Senior Vice President and eleven additional sales and finance brokers by performing administrative and secretarial duties

  • Provided customer service by telephone and walk-ins
  • Produced, typed and drafted all correspondences with Professional Quality
  • Updated and prepared status reports for weekly meetings
  • Maintained standard operating office procedures
  • Answered a 12 line switchboard
  • Sorted out and delivered mail to all departments
  • Responsible for purchasing and ordering equipment and supplies
Candidate Info
8
years in
workforce
5
years
at this job
7

Finance Administrative Assistant

An administrative role for the European Finance Team, in which I was responsible for the tracking and management of the payment approval process between Blizzard EU and HQ. I was also responsible for the control of company repayments via Employee Expense Reimbursements and departmental Purchase Orders. During monthly closing, I also assisted with our data and revenue checks to ensure each month is closed with a clear file.

  • Assisted with creating records for presentation for internal and external audit inspection.
  • Improved internal invoice and Purchase Order tracking system to assist in meeting all payment deadlines.
  • Created clearer expenses reporting system for accounting purposes, and assisted with staff training of its use.
Candidate Info
4
years in
workforce
11
months
at this job
Mathematics
8

Finance Administrative Assistant

  • Maintained adequate office supplies, building and parking access for 50+ contract employees.
  • Assisted Controller with all administrative support during the restatement process & 10-Q & 10-K filing process.
  • Processed new-hire & contractor paperwork; made domestic & international airline, hotel and car reservations as needed for finance department employees. Secured visas and other pertinent documents for all international trips.
  • Managed calendars for Asst. Controller & 3 Managers; maintained log for 5 conference rooms & 1 training room.
  • Coordinated all finance department employee activities.
Candidate Info
21
years in
workforce
1
year
at this job
College Prep
Secretarial/office Management
Planning & Convention Management
9

Finance Administrative Assistant

Approved and monitored financial accounts, budgets, payments, reimbursements and employee timesheets.

  • Prepared payables, receivables and managed cash
  • Involved in Internal and external audit
  • Trained and supported field staff on financial regulation and compliance for efficient accountability.
  • Responsible for all matters related to the operations and administration of project activities including customer relations and care.
Candidate Info
6
years in
workforce
10
months
at this job
BS
Accounting
10

Finance Administrative Assistant

Prepared reports, financial statements and other documents using Microsoft Word, Excel and government database.

  • Read and analyzed incoming memos and reports to determine their significance and plan distribution.
  • Filed and retrieved corporate documents, records and reports.
  • Served as liaison between finance department and other offices within the company.
  • Worked as substitute receptionist, performing duties such as doing participant outreach, preparing various memos and cards to be sent via Internet and mail, and distributing metro cards to clients.
Candidate Info
2
years in
workforce
2
years
at this job
BA
Culture And Media
Media Arts

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