Executive Secretary Resume Samples

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Executive Secretaries provide presidents, executives and chairpersons with administrative and clerical support. Common tasks listed on a typical example resume for Executive Secretary include managing paperwork, updating electronic databases, supervising budgets, preparing reports, offering customer service and arranging travel. Successful resume examples emphasize organizational skills, previous experience in administrative positions, good communication abilities, computer literacy and proactivity. No formal education is required for the role, although degrees in related fields are common experience in Executive Secretary resumes.

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1

Executive Secretary

Commended for proficiency in multi-tasking when managing administrative work and ensuring top level patient care and support

  • Grew practice by over 50% by gaining record referrals and new patients
  • Recognized with multiple "Blue Ribbon" awards which were initiated by patients and administered by physician
  • Developed procedures for scheduling which allowed for a more efficient schedule and created a system to ensure patient confirmations: this decreased the amount of no-show appointments by over 20% and increased revenues
  • Responsible for all chart preparations and medical record completions
  • Handled complex patient complaints and collection issues while providing excellent support
  • Managed a very large amount of incoming calls and multi-tasked to schedule numerous procedures, prescription requests and handled general patient inquiries
  • Developed procedures to more efficiently managed day-to-day office functions which were adopted by numerous other practices within the clinic
Candidate Info
14
years in
workforce
9
years
at this job
BS
Health Care Management
2

Executive Secretary to The Director of Marketing

In charge of all marketing activities: coordinated seminars and maintained and updated client mailing lists for dissemination of promotional discounts, monthly newsletters and brochures.

  • Generated various financial statements for monthly meeting.
  • Generated and calculated the account executives commission reports, appointment reports and travel and expense reports for 6 branches.
  • Handled all administrative tasks: scheduled travel arrangements, interviews, client and staff meetings, answered phones, filed and faxed correspondence.
  • Maintained and updated prospects on Act database.
  • Coordinated the development of PowerPoint presentations.
Candidate Info
6
years in
workforce
11
months
at this job
C
Paralegal
C
Certificate
Business Management
3

Senior Executive Secretary

45-60 hours per week.
Provided administrative support to President/CEO and executive officers for a manufacturer of pumps and sprayers.
Planned logistics for executive travel and scheduling, meetings, conferences and special events. Coordinated day-to-day
operations of the office, including: mail, phones, visitors, expenses, catering and supplies. Managed special projects as assigned by the President. Prepared extensive PowerPoint presentations for presentation to customers, staff and Board of
Directors.
Key Accomplishments:

  • Coordinated Operational Excellence Communication Team. Designed and implemented new communication
  • Solely responsible for the coordination of Board of Directors meeting, including presentations, travel, facility
  • Acted as communication liaison with parent company
  • Facilitated integration of company into culture of new parent company, including policies, systems and personnel
  • Successfully managed transition and trained for migration from Outlook to Google for 2000 employees across 12
  • Coordinated employee transitions associated with location closure. Organized trips to new location in hopes of incumbents choosing to relocate. Managed logistics for mid-level executives during the confidential phase of shut- down
Candidate Info
10
years in
workforce
5
years
at this job
BS
Recreation Administration
MA
Project Management
4

Executive Secretary for Chairman & CEO

Managed two direct reports (Senior Administrative Secretary and Receptionist). Directly reported to the Chairman & CEO, President and the Executive Leadership Team. Performed comprehensive administrative services to all other Directors and Group Leaders. Effectively handled global travel arrangements for the executive team (airline, hotel, limousine). Performed legal, secretarial and real estate work as required. Registered vehicles; maintained insurance policies and dealt with insurance agents regarding coverage.

  • Effectively managed direct reports; prioritized tasks, processed weekly payroll sign-off and completed annual evaluations.
  • Successfully handled all arrangements for the Quarterly Corporate Board Meeting. Compiling of Board of Directors books.
  • Developed and maintained complex corporate reports including weekly Chairman's Reports.
  • Created and regularly updated/maintained organization chart for the Corporation.
  • Managed Chairman's line of credit payments, five checking accounts, safe deposit box, reconciled bank statements and submitted monthly balance sheets to Director of Finance.
  • Performed personal duties for Chairman including maintaining four residences and purchasing personal items.
Candidate Info
48
years in
workforce
18
years
at this job
5

Senior Executive Secretary

45-60 hours per week.
Provided administrative support to President/CEO and executive officers for a manufacturer of pumps and sprayers.
Planned logistics for executive travel and scheduling, meetings, conferences and special events. Coordinated day-to-day
operations of the office, including: mail, phones, visitors, expenses, catering and supplies. Managed special projects as assigned by the President. Prepared extensive PowerPoint presentations for presentation to customers, staff and Board of
Directors.
Key Accomplishments:

  • Coordinated Operational Excellence Communication Team. Designed and implemented new communication
  • Solely responsible for the coordination of Board of Directors meeting, including presentations, travel, facility
  • Acted as communication liaison with parent company
  • Facilitated integration of company into culture of new parent company, including policies, systems and personnel
  • Successfully managed transition and trained for migration from Outlook to Google for 2000 employees across 12
  • Coordinated employee transitions associated with location closure. Organized trips to new location in hopes of incumbents choosing to relocate. Managed logistics for mid-level executives during the confidential phase of shut- down
Candidate Info
10
years in
workforce
5
years
at this job
BS
Recreation Administration
MA
Project Management
6

Sr. Executive Secretary - Executive & Recruitment Support

Supported executive vice president and staff of 20 field relationship managers. Screened EVP's calls, made travel arrangements, and orchestrated face-to-face client meetings. Maintained confidential personnel files and submitted changes/updates for employee information records to Human Resources.

  • Processed 20-30 invoices monthly. Paid monthly vouchers for travel and sales invoices. Improved invoice payment time 90% by tracking through A/P system and following up with approvers.
  • Assumed responsibility for expense tracking database. Initiated and forwarded work requests. Added modules and actions, and distributed weekly activity report to relationship management team.
  • Assisted in updating and administering emergency evacuation procedures, and safety guidelines.
  • Scheduled interviews with domestic candidates handling all aspects of travel and meeting schedules for out-of-state candidates.
Candidate Info
5
years in
workforce
5
years
at this job
C
Executive Office Administration
7

Executive Secretary

Supported Executive Director with day-to-day responsibilities to ensure successful communication to city officials and the public

  • Assisted with preparing communication for public dissemination - mass distribution mailings for city, state and federal legislative members
  • Transcribed all meeting minutes and dictation for correspondence and confirmation of action items
  • Reviewed and edited monthly and quarterly reports presented at board meetings attended by city officials and members of the media
  • Realized and implemented ways to cut spending on office supplies, saving the department hundreds of dollars each year
  • Planned meetings and assisted with "ground-breaking" ceremonies and other city events by managing vendor services and attendee lists
  • Organized and maintained filing system for inter-departmental use
Candidate Info
16
years in
workforce
8
years
at this job
C
Business Administration
AS
Secretarial Science
Education
8

Executive Secretary

Managed a contact database of 628 students, including emailing them about upcoming professional and community service events

  • Recorded the minutes of weekly board meetings and shared the minutes with officers and members on the Google Drive
  • Prepared the 2013 national workbook, submitted the nomination forms, and helped the organization achieved Superior Chapter
  • Divided tasks into assignments, delegate responsibilities to committee members, and ensure that assignments are finished on time
Candidate Info
10
years in
workforce
1
year
at this job
BBA
International Business
MS
Accounting
9

Executive Secretary

Prepared general correspondences, memorandums, reports, schedules, meeting minutes, and other materials from rough draft, copy, marginal notes or verbal instruction.

  • Maintained appointment calendar.
  • Scheduled video conferences and meetings.
  • Reviewed a variety of data for accuracy, completeness and conformity to established standards and procedures.
  • Developed Power Point Presentations for executive meetings.
  • Worked with Corporate Counsel on a variety of issues.
  • Initiated marketing concepts and ideas by creating graphic designs that were utilized for public display.
  • Created a network database for the purpose of improving the efficiency of corporate infrastructure.
Candidate Info
3
years in
workforce
3
years
at this job
10

Executive Secretary

Executive administrative support to Vice President of Global Client Experience, 3 Directors including their respective staff members.

  • Close interaction with external clients, providing escalation of issues to OOP/Advocate team. Performed follow-up on each individual case until resolution achieved. Target was 100% customer satisfaction report back to Vice President
  • Create/update Power Point presentations for upper management review/staff meetings
  • Coordinate calendars, travel for Vice President and Directors
  • Provide Client Revenue reporting (IMT) on a quarterly basis to Purchasing department as well as other internal clients as needed
  • Responsible for updating monthly Global Net Promoter Score reports for Vice President
  • Responsible for B2B support (creating POs) and maintained vendor's services active, provided monthly statements to Vice President/Directors with current balance information for each account
  • Provided ongoing support for other Business areas outside of Global Client Experience:
Candidate Info
50
years in
workforce
7
years
at this job
HS
High School Diploma

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